M5490016SUDBREC.docx

UNITED STATES MARINE CORPS

MARINE CORPS INSTALLATIONS NATIONAL CAPITAL REGION

MARINE CORPS BASE QUANTICO

3250 CATLIN AVENUE

QUANTICO VIRGINIA 22134 5001

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation No. M0026416T0240 is a Request for Quotation (RFQ) for a commercial supply / services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 13, as supplemented with additional information included in this notice. Prospective awardees must be registered in System for Award Management (SAMs) prior to invoicing. Information on registering in SAMs may be obtained (866) 606-8220 or via the internet at https://www.sam.gov. The provisions FAR 52.212-1 Instruction to Offerors – Commercial Items and FAR 52.212-3 Offeror Representations and Certifications- Commercial Items apply to this acquisition. The clause FAR 52.212-4 Contract Terms and Conditions - Commercial Items and 52.212-5 Contract Terms and Conditions Required To Implement Statutes Or Executive Orders - Commercial Items apply to this acquisition. The contractor shall comply with all Federal, State, and Local regulations

This RFQ document and all incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-89, published 15 Aug 2016.

This acquisition is a 100% small business set-aside under NAICS code 334310, 750 Employees.

Request for Quotation on the following supply / service:

Location Recording Equipment ea

(day rate)

(45 hours)

U.S. MARINE DRUM & BUGLE CORPS

RECORDING ENGINEERING SERVICES

STATEMENT OF WORK

PR # M54900-16-SU-DBREC

1.0 Background

“The Commandant’s Own,” The United States Marine Drum & Bugle Corps (D&B) is a high-profile military musical unit based out of Marine Barracks Washington, in Washington, DC. The D&B performs ceremonial events for audiences of prominence, civilian communities, Cabinet-level and Congressional guests, senior military officials, VIP’s, and Heads of State. These performances captivate and thrill audiences worldwide. The D&B routinely records a new music album for public release every two (2) years. In order to accomplish a high-quality recording in this project, the hiring of an industry elite professional with TV, cinema, and specifically, Drum Corps ensembles is required.

1.1 Objectives

Acquire the services of an industry elite recording engineering team to provide multi-track recording, mixing, mastering, and archiving capabilities in a variety of stereo formats for approximately fifteen (15) song tracks performed by the D&B from 30 September to 31 October 2016. Mastering shall be compatible with any and all commercially available media formats (i.e. CD, on-demand, internet streaming, etc.) Vendor shall have the capability and availability to meet with the D&B at the site facility multiple times prior to full recording on 17-21 October 2016. Travel, lodging, shipping costs, and any other fees are the burden of the vendor. Vendor shall have a minimum of twenty (20) years recording and editing experience specifically with drum corps music ensembles and a national award-winning track record.

1.2 Scope

The selected vendor shall provide the requesting unit with the following:

· Provide two engineers on site of recording for five (5) days of recording from 17-21 October 2016. Recording session shall be approximately four (4) hours per day.

· Provide all recording equipment to include Millenia microphone preamps and Neumann or DPA studio microphone to achieve required sound quality.

· Provide an elite-level producer at the recording site for two and a half (2.5) days on site during recording session from 17-21 October 2016.

· Provide forty-five (45) hours of post-production digital audio mixing following completion of recording session.

· Provide fifteen (15) hours of post-production digital audio mastering following completion of recording session.

· Provide two (2) years of audio project archiving, to include all recorded tracks for future recording projects.

· Provide a post-production producer for four (4) days of editing following recording session.

1.3 Ordering Type

Contract Type: Firm-Fixed Price

Period of Performance: 30 September 2016 – 31 October 2016

1.4 Applicable Documents

N/A

1.5 Requirement Points of Contact

WILL BE ADDED AT AWARD OF CONTRACT.

WILL BE ADDED AT AWARD OF CONTRACT.

WILL BE ADDED AT AWARD OF CONTRACT.

2.0 Tasks/Requirements

2.1 Recording Session 17-21 October 2016

· Vendor shall provide two (2) elite recording engineers (with a minimum combined professional experience in recording drum corps ensembles of twenty (20 years) on site for five (5) days of recording from 17-21 October 2016. Recording session shall be approximately four (4) hours per day.

· Vendor shall provide all recording equipment to include Millenia microphone preamps and Neumann or DPA studio microphones to achieve the sound that is required.

· Provide an elite-level producer at the recording site for two and a half (2.5) days on site during recording session from 17-21 October 2016.

2.2 Post-Production Editing (off-site)

· Vendor shall provide forty-five (45) hours of digital audio mixing, completed by recording professionals with a combined recording experience in drum corps ensembles of at least twenty (20) years.

· Vendor shall provide fifteen (15) hours of digital audio mastering, completed by recording professionals with a combined recording experience in drum corps ensembles of at least twenty (20) years.

· Vendor shall provide two (2) years of audio project archiving to include every individual recording track.

· Vendor shall provide four (4) days of television production editing by an industry elite television producer.

2.3 Pre-Recording Walk Through and Equipment Testing

· Prior to the recording session date(s), the vendor shall do a facility walk-through and testing of equipment with various set designs to determine the best method and means of completing the recording during the four (4) day session. Date(s) for walk through and testing TBD upon award.

3.0 Delivery/Schedule

The vendor shall provide any deliverables (to include technical or financial correspondence) to the D&B Procurement Chief at the following mailing address unless otherwise specified:

USMC Drum & Bugle Corps Marine Barracks 8th & I Streets S.E.

Washington, DC 20390

Location of services required:

Dekelboum Concert Hall Clarice Smith Performing Arts Center University of Maryland 8270 Alumni Drive College Park, MD 20742

3.1 Packaging:

Bulk is acceptable. Included in every box should be separate packing lists and other documentation, which must reflect the purchase order number and the quantity of the product included.

Shipping must be free on board (FOB) destination continental USA (CONUS), which means that the seller must deliver the goods on its conveyance at the destination specified by the buyer. The seller is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination.

4.0 Government-Furnished Property, Material, Equipment, or Information (GFP, GFM, GFE, or GFI)

There is no GFP, GFM, GFE, or GFI for this requirement.

5.0 Security Considerations

There are no security considerations for this requirement.

6.0 Travel

All travel and/or transport of vendor personnel or equipment shall be the burden of the vendor and factored into awarded pricing.

7.0 Special Material Requirements

There are no special material requirements for this requisition.

8.0 Administrative Considerations

To promote timely and effective administration, correspondence shall be subject to the following conditions:

· Technical correspondence (where technical issues relating to compliance with the requirements herein) shall be addressed to the Technical Representative.

· All other correspondence, including invoices, (that which proposes or otherwise involves waivers, deviations or modifications to requirements, terms, or conditions of this SOW) shall be addressed to GySgt Alexandra Sales with an information copy to the Contracting Officer.

9.0 Period of Performance

All work shall be completed between 30 September – 31 October 2016.

Delivery Address:

USMC Drum & Bugle Corps Marine Barracks 8th & I Streets S.E.

Washington, DC 20390

The closing date and time for quote submission is: 16 Sep 2016, 10:00 AM Eastern Standard Time. Offers received after this date and time may be considered non-responsive and will not be given further consideration. Please provide all submissions to Government Point of Contact: Josephine Smith at (703) 432-1667 (phone); (703) 784-5908(fax) or e-mail josephine.smith@usmc.mil.

All contractors must comply with the requirement listed above for this request. Failure to comply may result in disqualification. This will be a Firm Fixed Price (FFP) contract.

This acquisition will utilize Lowest Price Technically Acceptable (LPTA) procedures in accordance with FAR 15.101-2. Technical tradeoff will not be made and no additional credit will be given for exceeding acceptability. Award will be made to the acceptable offeror with the lowest evaluated price, which is deemed responsible in accordance with the Federal Acquisition Regulation and whose quote conforms to the solicitation requirements. The solicitation requirements include all stated terms, conditions, representation and certifications, and other information required by this solicitation. The Government reserves the right to award without discussions. Therefore, each initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if determined necessary by the Contracting Officer.

The Government may reject any quote that is evaluated to be unrealistic in terms of requirements, contract terms and conditions, or an unrealistically high or low price when compared to Government estimates, such that the quote is deemed to reflect an inherent lack of competence or failure to comprehend the complexity and risk of the program.

Technical acceptability will be evaluated on all quotes. Only those quotes determined to be technically acceptable, either initially or as a result of discussions, will be considered for award. Then, price will be evaluated and the quotes will be listed from lowest to highest price based on the total evaluated price and technical acceptability. Award will be made to the lowest evaluated priced quote meeting the acceptability standards for the non-priced factors.

TECHNICAL EVALUATION STANDARD:

The contractor shall address the following two factors:

1. Factor 1 – Technical Capability – Offeror shall clearly demonstrate its approach to technical ability to meet the requirements of CLIN/Line Items based on meeting the requirements of the Request for Quote, quantity, quality and timeliness of delivery.

2. Factor 2 – Price – The offeror shall complete CLIN pricing on page one (1) of this solicitation. In addition to the completed CLIN pricing on page one (1), the offeror shall provide sufficient price information to allow the contracting officer to determine the completeness and reasonableness of the offerors prices.

DISCUSSIONS: If during the evaluation period it is determined to be in the best interest of the Government to hold discussions, Offeror responses to clarifications/discussion notices will be considered in making the source selection decision.

AWARD DECISION: The award decisions will be made as follows:

1. Step One – Determine Technical Acceptability. The technical evaluation, Factor 1, stated above, will assess the offerors capability to satisfy the Government’s requirement. The Government will evaluate all technical capability quotes received by the required date/time. The Technical Capability factor will receive a rating of acceptable and unacceptable. If any factor is rated “unacceptable”, the entire quote is rendered technically unacceptable, and the quote will be removed from the competitive range. Only quotes deemed technically acceptable (either initially or as the result of discussions) will be considered for award. The ratings are defined in the following table.

Table A-1

1. Step Two – Evaluate Price. The offeror’s Price quote will be evaluated, for award purposes, based upon the total price proposed as annotated under Factor 2 – Price.

1. Step Three – Award Decision. Award will be made the lowest priced, technically acceptable offeror, subject to a positive responsibility determination in accordance with FAR Part 9 and conformance of the offeror’s quote to the terms and conditions of the solicitation.

DISCLAIMER:

This is a request for the submission of a quote and does not constitute a contract or authorization to begin work. Nor does an offeror’s submission of a quote constitute a contract or authorize the individual or company to being work.

The Contracting Officer is the only person who can legally modify a resulting contract or obligate the Government for expenditure of funds. Costs shall be incurred by recipients of the solicitation in anticipation of receiving direct reimbursement from the Government.

Only the Contracting Officer has the authority to authorize deviations from the terms and conditions of any resulting contract, including deviations from specifications and requirements. In the event the Contractor does deviate, without written approval of the Contracting Officer, such deviations shall be at the risk of, and any cost related thereto shall be borne by the Contractor. Any matter concerning a change to the scope, prices, costs, terms or conditions of this contract shall be referred to the Contracting Officer.

Please Provide the Following:

1. Tax Identification Number: _____________________

2. Company Registered in WAWF-RA (Wide Area Workflow):_______________

If Not, Will Your Company Register? ________________

3. Company Registered In System for Award Management (SAM):_______________

If Yes, What Is Your DUNS# and/or Cage Code: _______________

If No, Will You Register: ________________

4. Company Considered Small or a Large Business under the NAICS Code of 334310.

5. Delivery Time of Requested Items: ____________ Please show earliest delivery date possible.

6. FOB Cost If Applicable:_______________

A. NOTE: Is Freight (Fob) Included In Price? If Not, Please Indicate Price and Where It’s Being Originated From: _______________

Discount Terms: ___________

Company Name and Address: ______________________________________________________________________________

Company Point of Contact: _______________________________________________________

Company Telephone: __________________

Company Facsimile: ___________________

GSA Contract Number & expiration date:_________________________

Quoted price(s) submitted that are open market shall be marked “commercial pricing”.

The following FAR clauses and provisions apply to this acquisition and can be viewed at http://www.acquisition.gov/far:

(Complete and return with offer unless registered electronically in SAM at http://www.sam.gov/.)

52.252-2 Clauses Incorporated By Reference 252.203-7000 Requirements Relating to Compensation of Former DOD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights.

252.204-7012 Safeguarding of Unclassified Controlled Technical Information 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area Workflow 252.232-7010 Levies on Contract Payments 252.243-7001 Pricing of Contract Modifications 252.243-7002 Requests for Equitable Adjustment 252.247-7023 Transportation of Supplies by Sea

U3 DD 250 Receiving Report Submission Through Wide Area Workflow – Receipt and Acceptance (WAWF-RA)

** Special Invoicing Instructions: Wide Area Work Flow – Receipt and Acceptance (WAWF-RA) **

WAWF-RA is the only method authorized by the United States Marine Corps to electronically process payment requests. Compliance with WAWF-RA is mandatory. Include in each offer a statement acknowledging that you are WAWF-RA compliant. In order to get registered with WAWF-RA, visit https://wawf.eb.mil/. In order to WAWF-RA you must designate an Electronic Business Point of Contact (EB-POC) to serve as the group administrator within you company.

WAGE RATE DETERMINATION

(a) Offerors are advised that this procurement is subject to the requirements of the Service Contract Act of 1965, as amended.

(b) The Contractor agrees to furnish the Contracting Officer a copy of any collective bargaining agreement applicable to employees performing under this contract.

(c) The labor category and wage rate that is applicable to this requirement is: Occupational Title(s) and hourly rate: ___________________________________ Salaries paid to employees must be in compliance with this labor category and wage determination or collective bargaining agreement.

(d) Wage Determination No. _2005-2103_ Revision _15_ dated _12/22/2014_.

ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION (eCMRA) REPORTING (NOV 2013) "The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Bulk Expanded Basic Cable Service via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) S, Utilities ONLY;

(5) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

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