M00263-16-R-1004-0001.docx

M00263-16-R-1004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 17-Feb-2016 10:00 AM to 19-Feb-2016 01:00 PM.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

MARINE CORPS RECRUITING COMMAND

STOREFRONT GLASS GRAPHICS USING

PERFORATED WINDOW FILM

1. Background This contract is in support of the United States Marine Corps Recruiting Command (MCRC) Branding Program for each of the six (6) Marine Corps Districts (MCD), which are located throughout the United States and its territories. The use of branded locations, emphasizing the approved Marine Corps colors, symbols, themes, furnishings, and lighting effects will help distinguish Marine Corps recruiting offices from recruiting offices of other Armed Services, providing a distinct recruiting advantage vis-à-vis other Services. The appearance of the branded offices leaves a positive impression not just with prospects, but their parents and other influencers as well.

MCRC is taking steps to improve physical security of recruiting facilities. MCRC intends to utilize perforated window film on the glass surfaces of storefront recruiting facilities in order to provide concealment, more specifically, protection from observation. On one hand, it is necessary to have a means of obscuring the view of Marine recruiting station from the outside as a force protection measure. On the other hand, it is also necessary that, where practical, the Marines maintain visibility of the area outside of their office in order to maintain their situational awareness. This will provide them with the possibility of early warning if a potential aggressor is approaching the office or preparing to commit some type of hostile or unlawful act, such as vandalism, outside the office. Perforated window film will allow for MCRC Branding Program success, while providing increased security for recruiting personnel and individuals visiting recruiting offices. As a part of this requirement, the current storefront glass graphics will be removed, and new perforated window film will be installed to span the entire glass window/door surface.

1. Objectives The objective of this contract is to provide glass storefront window/door perforated window film graphics to all MCRC recruiting offices located throughout the United States and its territories, which shall be produced and installed by the contractor.

1. Scope The MCRC identified a need for a single award Indefinite Delivery Requirements contract for the production and installation of storefront glass window/door graphics.

The graphics shall be installed at existing MCRC Single Service Recruiting facilities with glass front windows/doors and Co-located Recruiting facilities with separate entrance glass doors at each of the six (6) MCD. The contractor shall also be required to remove all current graphics and clean the window surfaces prior to installation of new perforated window wraps. This requirement entails approximately 725 storefront locations with an estimated square footage of 240 square feet per facility. The Government will issue Task Orders for the quantities actually required. Recruiting facilities at each of the six (6) MCDs include, but are not limited to Recruiting Stations (RSs), Recruiting Substations (RSSs), Officer Selection Offices (OSOs), and Permanent Contact Stations (PCSs). This requirement shall also incorporate any new recruiting facilities that are identified during the period of performance of this contract. For any Recruiting Facility that is moving to a new location, the contractor will be responsible for removal of all graphics at the current facility and installation graphics on the storefront glass of the new Recruiting Facility, using perforated window film, as directed per task order. The guidance and specifications for the graphics will be based on the information attached to this Solicitation and the Performance Work Statement (PWS).

1. Applicable Documents

Attachment 1: Scalable Graphic and Guidebook

Attachment 2: Locations spreadsheet to include Facility Identification Numbers

1. Requirements Points of Contact

5.1 Contracting Officer Representative (COR):

3280 Russell Road (2nd Floor) MCB, Quantico VA 22134 703-784-9456 michael.hounshell@marines.usmc.mil

5.2 Recruiting District Representatives: The Facility Managers at each district will serve as a Recruiting District Representative and will be the technical point of contact for each district. A list of the Facility Managers and their contact information will be at the time of award.

5.3 Contractor Point of Contact: The contractor shall establish a single management focal point of contact to accomplish the administrative, managerial, warranty, and financial aspects of this contract, and this person will serve as the primary interface with the COR, Recruiting District Representatives, and the Contracting Office.

1. Tasks The tasks for this requirement shall include the following:

5. The contractor shall coordinate with local jurisdictions and property owners/managers for permission to install the storefront glass graphics using perforated window film on each of the Marine Corps recruiting facilities. Permission for jurisdiction and property owner/manager will be in writing and sent out as a formal letter prior to beginning printing and installation of the perforated window film as prescribed per task order. All program management for sending out the permission letters and coordinating approvals shall be performed and documented by the contractor. Signed permission documents by the jurisdiction and property owner/manager shall be sent to the COR at the time of the submission of the proof for inclusion in the contract file for future reference. The contractor shall also provide to the COR an updated spreadsheet monthly of the POC for whom they sent the letters to and the date the signed document was received. If approval is not met, then the contractor cannot proceed. Successful performance of Installation Approval CLINs, both during the base period and during option periods, requires the Contractor to secure signed permission from the jurisdiction and the property owner/manager. In the case of any building for which the Contractor cannot secure signed permission from the jurisdiction and the property owner/manger within the period ordered (base period or option year) or cannot obtain the approval of the proof, the Contractor may not perform further effort as to that location and will not be entitled to payment for such further efforts.

5. The contractor shall conduct a site survey of each location and measure all glass areas that will have graphics installed. Measuring the exterior windows and doors, in addition to taking a digital photograph will be required. Any situations where a window is partially shared with the neighboring service need to be notated and solution shall be achieved by working with the Recruiting District Representatives and COR. The photographs taken will determine if there are any obstructions on the glass windows and doors. The design and placement of the storefront suite numbers shall be documented and used later for developing the proof.

1. Documentation of the site survey, a photo of the facility, and a virtual proof of each location will need to be provided through email or digital coordination to the Recruiting District Representatives and COR for approval. The proof shall demonstrate the placement of the graphics in accordance with the graphic guidebook and the placement of the storefront suite numbers. If there are any shared windows, the proof shall indicate the placement of the perforated film on a certain portion of the window as agreed upon in writing between the contractor and the Recruiting District Representatives and COR. After the proof is approved and an installation date is set through communication with the Recruiting District Representatives, the contractor may proceed with the printing and installation.

1. Prior to beginning work on the first printing and installation of the first delivery order, the contractor shall provide a small hard copy proof to be sent to the COR to demonstrate color match to the colors specified in the graphic guidebook.

5. The contractor shall provide all facilities and materials required to produce the perforated window film to be installed on all of the storefront glass windows and doors.

5. Production of the perforated window film shall use 3M 8170-P40 4-mil, opaque, cast vinyl film with a high gloss finish. Window Graphic Film will have a visual obscurity density of 60/40. The perforated film shall be laminated prior to installation with 3M 8518 Gloss Over laminate in order to protect the window film from UV rays and debris build up between the perforations. 3M Edge Sealer Tape 8914 shall be applied at the time of installation to all edges of the perforated window film to help seal the film from the environment and prevent peeling. Storefront numbers shall be applied over the perforated window film and be of a similar match to the current storefront numbers at each facility. Cut vinyl numbers will suffice the requirement for storefront suite numbers in most cases.

3. The provided graphic will be scalable and it shall be printed and applied to span the entire glass, if possible. The guidebook provided shall be followed. Any questions regarding guidebook use shall be addressed through the COR. All printers need to be G-7 calibrated to ensure continuity of printed colors.

5. Each facility storefront glass windows/doors contain fragmentation film. The fragmentation film is placed on the inside of the glass windows/doors. To avoid damaging the integrity of installed fragmentation film, application of the perforated window film shall be installed on the outside of the glass windows/doors and not over the top of the fragmentation film.

5. Installation of the perforated window film will begin with the removal of all of the current storefront vinyl graphics. Once the window surface is clear of all old window graphics, the glass surface shall be thoroughly cleaned prior to installation of the window film. The perforated window film with over laminate, as specified in 6.4, will be installed to match the approved proof. Edge sealer is to be applied to any edges where the glass meets the window/door frame, or where the film is cut due to partial window covering in instances of shared windows. The installed film shall be free of any bubbles or tears. As specified per task order, for any Recruiting Facility that is moving to a new location, the contractor will remove all graphics (to include both vinyl and/or perforated film) at the current facility and install the storefront graphics as perforated window film at the new storefront location as directed per task order. As specified per task order, for any Recruiting Facility that is closing and not relocating, the contractor will remove all graphics (to include both vinyl and/or perforated film) as directed per task order.

5. The perforated window film shall have a 2 year, 3M MCS Warranty, with the exception of the following locations that shall receive a 3M MCS Warranty of 1.4 years from the date of installation due to their geographic location in correlation with UV rays received: Arizona, New Mexico, Nevada’s southern counties, Utah’s southern counties, California’s southern counties, and Texas’ western counties. The warranty shall cover any physical defects in the 3M product, manufacturing defects and ink performance issues, printing defects, cutting defects, graphic appearance, and removal issues.

5. Documentation of the 3M MCS Warranty, G-7 printing, and liability insurance shall be provided as a part of the offeror’s submission package, and available if requested during the life of the contract.

1. Government-Furnished Property (GFP)

The Government will provide a copy of the scalable graphic and guidebook (Attachment 1) and a spreadsheet identifying each recruiting facility address and their corresponding Facility Identification Number (Attachment 2) for tracking purposes.

1. Meetings

Progress Meetings. The contractor shall meet with the COR on a quarterly basis to discuss any issues, concerns, or other important information pertaining to the contract. The COR may also schedule additional meetings aside from the quarterly meetings as determined necessary, a teleconference will suffice.

1. Place of Performance The contractor shall provide all facilities necessary to manufacture and produce storefront graphics using perforated window film. The contractor shall also be required to travel to each recruiting facility throughout the United States and its territories to remove existing vinyl graphics and install perforated graphics. As stated in Section 7 of the PWS, a spreadsheet will be provided detailing the addresses of each of the recruiting locations of the six (6) MCDs.

1. Period of Performance

11.1 Commencement. The contractor shall commence performance of the work on the contract immediately upon receipt of the first task order. Commencement of task orders will vary task order to task order.

11.2 The initial phase of installations to include an estimated 725 storefronts will need to be completed within one year from contract award. Task orders will be issued as the need arises for installation on new sites after the initial phase.

11.3 Three option years with will be included in the contract that may be exercised if the need exists for removal and/or installation at locations past the initial base year.

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

The following have been added by reference:

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS

Instructions to Offerors -- Commercial Items (Apr 2014)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show --

(1) The solicitation number; M00263-15-R-1004

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to-- GSA Federal Supply Service Specifications Section Suite 8100 470 L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925) Facsimile (202 619-8978).

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites--

(i) ASSIST (https://assist.dla.mil/online/start/ ).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by—

(i) Using the ASSIST Shopping Wizard ( https://assist.dla.mil/wizard/index.cfm );

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4 Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697/2197, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the offeror’s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the Internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of Provision)

I. GENERAL INSTRUCTIONS

1. General Information. The Regional Contracting Office, Parris Island (RCO-PI) intends to award a single Firm Fixed Price (FFP) Indefinite Delivery Requirements contract for one (1) 12-month base period and three (3) 12-month option periods, as a result of this solicitation.

a. The Government anticipates holding discussions, but reserves the right to award without discussions. Offerors are cautioned to examine this solicitation in its entirety and to ensure that their proposal contains all necessary information, provides all required documentation, and is complete in all respects.

b. Use of general or vague statements such as “standard procedures will be used” will not satisfy this requirement. Unnecessary elaboration or presentations beyond what is sufficient to present a complete and effective solution are not desired and may be construed as a lack of understanding of the requirement.

c. Proposals must be prepared in accordance with these instructions. Failure to do so may result in the offeror’s submission being determined unacceptable and ineligible for award. Each offeror’s submission shall be screened by the Contracting Officer (KO) upon receipt to ensure completeness and compliance with the instructions contained in this solicitation. Elimination of an offeror from consideration for award is at the sole discretion of the KO.

B. Confidential Information. The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside the Government for copies of contract qualifications and proposals submitted to federal agencies. If an offeror’s submissions contain information that he/she believes should be withheld from such requestors under FOIA on the grounds that they contain “trade secrets and commercial or financial information”, 5 U.S.C. § 552, the offeror should mark its submissions as set forth in FAR 52.215-1(e).

C. Communication Procedures. The KO is the sole point of contact for this acquisition. Address any questions or concerns to the KO. Written requests for clarification may be sent to the KO via email. Email is the preferred method of communication. The KO for this acquisition is as follows:

Solicitation information and amendments will be posted to the Federal Business Opportunities website at www.fedbizopps.gov. Offerors may e-mail written questions requesting clarification of the Request For Proposal to the KO. The Government will answer questions received no later than 10:00am EST, 02/08/2016. Questions received after this date/time may not be answered. No Phone Call will be accepted.

NOTE: Your subject line should read “RFP M00263-16-R-1004 QUESTIONS, from insert contractor name.”

II. PROPOSAL PREPARATION INSTRUCTIONS

A. Proposal Submission. The proposal must be received in its entirety at the below listed address by 02/19/2016. See FAR 52.212-1.

Points of contact:

Contract Specialist: William Russell Contracting Officer: Kacy M. Mohead 843-228-2151, kacy.m.mohead@usmc.mil

The Offeror shall prepare their proposal as set forth in Table 1 below. The titles and contents of the volumes shall be as defined in Table 1, and shall be within the required page limits and in the number of copies as specified in the table. The contents of each proposal volume are described in the paragraphs noted in Table 1.

Note: All material in excess of the page limits or lack of following proposal preparation instructions may not be considered or evaluated.

The respective volumes must be submitted in person or via conventional carrier, and must be received by the Government before the due date. The KO will retain a receipt showing the time and date of delivery. Late submissions will not be considered for evaluation. Telegraphic and Facsimile offers are not authorized for this solicitation and will not be considered for evaluation.

B. Organization and Page Limits. The proposal shall be accompanied by both an Executive Summary and a Letter of Transmission. The Executive Summary shall include a top-level summation of the offeror’s proposal and provide a point of contact that is responsible for the offeror’s proposal. The Letter of Transmission shall identify all enclosures being transmitted, include no other information, and be used only to transmit the proposal. The Executive Summary, cover letter, table of contents, table of figures, list of tables and glossary of abbreviations and acronyms do not count against page count limitations. The following instructions cover the preparation and submittal of the offeror’s proposal for this solicitation. Proposals shall be submitted to the Government in separate volumes as set forth below.

Table 1: Volumes/Page Limits

VOLUMES AND PAGE LIMITS

C. Proposal Format. In addition to the page limitations set forth above, proposals shall comply with the following format:

Proposal shall not have company markings on any pages contained within the proposal.

a. Print should be no smaller than a font size of 11 Arial or Times New Roman Font and should be on 8-1/2 x 11 inch paper. Charts, graphs, or spreadsheets may be on fold-out pages, but must fold within the page size specified and will count as one page. Elaborate formats or color presentations are not desired or required.

b. Each page within a section shall be numbered consecutively. The page limitation includes any drawings, diagrams, or illustrations.

c. Proposals shall contain a header or footer in single-spaced typed lines with the RFP number included on each page. On the outside of the binder(s) you can have a cover letter, which identifies your company’s information.

d. Graphics and drawings must be clear and legible, and may use a font size no smaller than 11.

e. Each page containing proprietary information should be so marked.

f. Each page should contain the following text at the bottom of each sheet:

SOURCE SELECTION INFORMATION—SEE FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

g. To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Where the offeror finds it necessary to restate or repeat something that has already been stated elsewhere in the proposal, the offeror shall refer back to the initial discussion and identify its exact location within the proposal.

h. Each volume of the proposal should be separately bound in a three-ring loose leaf binder which shall permit the volume to lie flat when open. Staples shall not be used. A cover letter should be bound in each book, clearly marked as to volume number, title, solicitation number, the offeror’s CAGE number, and POC name, email address and phone number. A table of contents shall be in each binder that provides enough detail to allow evaluators to quickly locate key elements of the proposal. Use tabs and dividers, as appropriate.

i. No hyperlinks or external materials are permitted. Content should utilize .doc, .pdf, .xls and .jpg formats to the degree possible.

j. CD ROMs with corresponding proposal material content and logically named files should be included with each of the volumes.

k. In accordance with FAR 4.302 contractors shall submit paper documents printed or copied on at least 30 percent postconsumer fiber paper whenever practicable. If the contractor cannot print or copy double sided, it shall print or copy single sided on 30 percent postconsumer fiber paper.

D. Disposition of Proposals. No proposals will be returned to the offeror. All originals and samples will be made part of the official contract file.

In order to maximize efficiency and minimize the effort involved in the proposal evaluation process, all offerors must comply with the instructions for proposal format and content. Proposals that do not comply with these instructions may be considered non-responsive and may render the offeror ineligible for award. Clarity, completeness, and conciseness are essential.

E. Additional Information. Proposals shall be clear, concise, and include sufficient detail for effective evaluation. The proposal should not simply rephrase or restate the Government’s requirements and objectives, but rather shall provide convincing rationale to address how the offeror intends to meet the requirements as specified in the SOW. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information present in the offeror’s proposal.

Responses will be evaluated against the criteria set forth and the established ratings as stated in the tailored information provided in FAR clause 52.212-2, Evaluation-Commercial Items of the solicitation. The offeror’s proposal shall provide correlative responses to the paragraphs in both FAR clauses 52.212-1, Instructions to Offerors-Commercial Items, and 52.212-2, Evaluation-Commercial Items. Using the instructions provided below, provide as specifically as possible the actual technical capability and methodology the company will utilize for accomplishing/satisfying these requirements as instructed in each factor. All the requirements specified in the RFP are mandatory.

VOLUME I- COMPLETED REQUEST FOR PROPOSAL (RFP)/

EXECUTIVE SUMMARY

A. Volume I: Shall include following (no page limit):

(1) Completed and signed RFP: The offeror shall complete the “Signature of Offeror/Contractor” part of the Standard Form 1449 in Block 30a, b, c and include a Proposal Table of Contents. At a minimum, the Volume I - Part A must include the following:

· Offer is valid for 120 days from (Date of Submission);

· No exception to any Terms and Conditions has been taken, or if so, clearly cited. Include a cover letter delineating any exceptions taken to the solicitation terms and conditions. However, offerors are cautioned that any noncompliance with the terms and conditions of the solicitation may cause their proposals to be determined unacceptable;

· Acknowledge any amendments to the RFP;

· SAM-validated and NAICS code compliant;

· Complete any applicable representations, certifications, etc. in Section K of the RFP; and

· Signed Offer with proposed prices for one 12-month Base Period and three 12-month Option Periods provided.

(2) Letter of Intent: (No Page Limit) The offeror shall submit any letters of intent, as applicable. The Government recognizes that the offeror may team with other contractors to meet the requirements of the solicitation. The Government will evaluate the offeror and its first-tier subcontractors or Joint Venture Agreement as a whole when a signed Teaming Agreement, Letter of Intent, or Joint Venture Agreement committing all parties to performance under this contract is submitted. If the proposal is comprised of a subcontractor/teaming arrangement, the offeror shall provide a brief summary of each company to include: the full company name, address, point of contact, current phone number, and a description of services to be performed under this contract. However, limit each summary to 1 page per company or subcontractor.

(3) Executive Summary: (No Page Limit) The offeror shall include a top-level summation of the offeror’s proposal and provide a point of contact that is responsible for the offeror’s proposal.

(4) Letter of Transmission: (No Page Limit) The offeror shall identify the solicitation number, corporate principal submitting the offer, key points of contact within the company (e.g. contracts, pricing, technical), and a summary of the material content (to include identifying all subcontractors).

(5) Cover Letter: (No Page Limit) The cover letter should be bound in each volume, clearly marked as to volume number, title, solicitation number, the offeror’s CAGE number, and POC name, email address, and phone number.

(6) Table of Contents: (No page Limit) The offeror shall address those areas pertinent to the proposal’s material organization and providing traceability from the offeror’s proposal to - the Statement Of Work (SOW), the evaluation criteria, and to other solicitation sections as necessary.

VOLUME II – TECHNICAL

The requested information shall be provided in a separate 3-ring binder labeled “Volume II.” Part A and Part B should be separated within the binder using tabs.

PART A: QUALITY AND APPEARANCE

Volume II Part A shall be limited to 15 pages total and shall address only Factor 1, Subfactor 1- Quality and Appearance.

Volume II Part B shall be limited to 20 pages and shall address only Factor 1, Subfactor 2- Technical Approach. Ensure the following is included and limitations are adhered to:

Proposals shall be clear, concise, and include sufficient detail for effective evaluation. The proposal should not simply rephrase or restate the Government’s requirements and objectives, but rather shall provide convincing rationale to address how the offeror intends to meet the requirements as specified in the Statement of Work. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information present in the offeror’s proposal.

Each offeror will be assessed based on the merits of the offeror’s proposal in response to the requirements of this solicitation. Responses will be evaluated against the criteria set forth and the established ratings as stated in the tailored information provided in the evaluation factors for award at 52.212-2 of the solicitation. Using the instructions provided below, provide as specifically as possible the actual methodology the company will use to accomplish/satisfy these requirements as instructed in each subfactor.

Instructions:

The Offeror must demonstrate knowledge and understanding of the specific technical material, program management for obtaining installation approvals, site survey, proofing, printing, installation, warranty, and period of performance requirements described in the Statement of Work (SOW), and they must clearly articulate their capability to perform all of the tasks outlined in the SOW.

PART A – QUALITY AND APPEARANCE

Each offeror shall describe their ability to accomplish the quality and appearance of the Storefront Glass Graphics Using Perforated Window film as described in the SOW. As part of this evaluation, the Government will evaluate the following. The offeror shall demonstrate a sound understanding of the technical knowledge needed to provide quality materials and an end product as specified in the SOW. Offeror shall describe the methods that would be used to guarantee that the correct material, as described in the SOW, is being provided, printers are calibrated and meet the requirements of the SOW, quality would met throughout the entire process, as well as how appearance will be standardized for every installation and finished product. In the event of quality and appearance issues, the offeror shall describe what steps they would take to correct any issues. The offeror must include any professional certificates required in the SOW in this portion of their proposal.

PART B – TECHNICAL APPROACH

The Offeror shall identify performance objectives that can be accomplished by their technical approach, and describe the benefits and advantages of that approach. The offeror shall also illustrate the roles of staff and team resources to execute the intended strategy and ability to meet the deadlines of the period of performance, to include approximately 725 locations, both CONUS and OCONUS, for installation within the base year and roughly 20 locations for each option year. The offeror shall indicate the process it will use to gain approval from the jurisdiction and the propery owner/manager. The discussion must provide the evaluation panel with sufficient confidence that the offeror has the capacity to execute a comprehensive approach that ensures quality performance and use of staff resources to meet the requirements of the SOW.

VOLUME III- PART B: Past Performance A. Volume III: Shall be limited to 15 pages total and address Factor 3 Past Performance. The requested information shall be provided in a separate 3-ring binder labeled “Volume III.”

B. Factor 3: Past Performance. The Government will evaluate recent and relevant past performance information that relates closely to the requirements set forth in the SOW.

Instructions:

The Government will conduct a structured past performance evaluation that examines each offeror’s demonstrated record of recent past performance on similar contracts to determine its relevance to the Government’s current needs, the quality of the performance, and the degree of confidence the Government places The offeror shall address Relevant work of similar size, scope, and complexity by referencing three projects that they were responsible for with at least 80% of the contracted task completed within the past 3 years that were of similar or same in size and scope. The referenced past work shall be described in full in order for the Government to adequately assess the relevance of recent past performance. Points of Contact shall be provided for each of the three referenced contracts.

Identify the three (3) most recent and relevant contracted efforts in which the offeror has been successful in delivering quality services in response to customer requirements. A total of three (3) past performance references for the prime and any subcontractor/proposed teaming partner is required. For each subcontractor/teaming partner included in the offeror’s proposal, an additional three (3) of their most recent and relevant contracts shall also be included as well.

All references provided must be both Relevant and Recent to be considered.

Relevant: Emphasis should be placed on requirements similar to the requirements set forth in the SOW and anything that the offeror considers pertinent in demonstrating its ability to perform the proposed effort.

Recent: For all submittals, the performance on efforts identified shall be restricted to those complete or ongoing during the past three (3) years from the issuance date of this solicitation. Include the following fields for each reference at a minimum:

1. Customer/Agency

1. Contract/Task Order number;

1. Contract type;

1. Program name;

1. Total contract value;

1. Description of work performed / relevance to this task, provided in ‘bullet’ format. Clearly describe the relevance of the effort to the work proposed by that entity.

1. Names / telephone numbers / e-mail for the Contracting Officer and/or Contracting Officer’s Representative (ensure information is current)

1. Period of Performance

1. Address any challenges/problem/issues, if problems were encountered during the performance of the identified contracts, provide evidence of the offeror’s ability to isolate the root causes of problems and include a description of programs or actions taken to resolve those causes. Problems not addressed by the offeror but found by the Government during the evaluation of the information in this volume will be assumed to still exist. Note: In the case of Contractor Performance Assessment Report System (CPARS), if your input has already been provided and the rationale/circumstances have not changed, DO NOT repeat them here.

Past Performance Reference Feedback, the Government will contact the identified point of contact each of the three (3) submitted contracts found to be relevant to this acquisition. A telephone interview and/or exchange may be conducted using a Past Performance Questionnaire. The Government reserves the right to change, alter, and/or supplement the questionnaire without further notice to the offeror(s).

Past performance evaluations will also include a review of the following systems and any associated performance report cards: Past Performance Information Retrieval System (PPIRS) and Federal Awardee Performance & Integrity Information System (FAPIIS).

VOLUME IV – PRICE

A. Volume IV: Price information shall not appear anywhere in Volumes I through III. The requested Pricing information shall be provided in a separate volume (i.e., 3-ring binder) labeled “Volume IV - Price.”

Comparison of the proposed price is considered in the overall evaluation of “best value” to the Government based on the anticipated level of competition. The Government may accept other than the lowest price proposal, if the perceived benefits of the higher price proposal are deemed to merit the higher price. The price for the base period and all option periods will be evaluated in accordance with FAR 52.217-5, Evaluation of Options.

Instructions: The offeror shall complete Section B of the RFP, to include all base and option periods. Submit all prices to the whole penny (any fractions will be rounded to the next higher whole penny per unit for evaluation and award purposes).

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