LSJ - Praedico Software_Redacted - CONTRACT OPP.pdf

VHAPM Part 808.405-6 Limiting Sources Page 1 of 4 Original Date: 08/30/2017 Revision 02 Eff Date: 02/21/2020

LIMITED SOURCES JUSTIFICATION

ORDER >SAT

FAR PART 8.405-6

Acquisition Plan Action ID: 36C261-20-AP-2243

(1) Contracting Activity: Department of Veterans Affairs, VISN 21, Network Contracting Office 21, VA Palo Alto Healthcare Systems (VAPAHCS)

(2) Description of Action: This acquisition is conducted under the authority of the Multiple-Award Schedule Program (41 U.S.C. 152(3) and 40 U.S.C. 501). The proposed action is for the award of a firm-fixed price (FFP) order under the General Services Administration (GSA) Federal Supply Schedule (FSS) GS-35F-362CA (SKU#PRAEDICO024) from Bitscopic, Inc. for the renewal of Praedico Analytics Platform software subscription, inclusive of maintenance.

(3) PR#640-20-2-638-0168

(4) Estimated value of the proposed action for: base year - $600,000.00/Total value - $3,000,000.00.

Order against: GSA Contract Number: GS-35F-362CA

Name of Proposed Contractor: BITSCOPIC, INC

Street Address: 555 VETERANS BLVD #117

City, State, Zip: REDWOOD CITY, CA 94603

Phone: 650-503-3120

(5) Description of Supplies or Services: VA Veterans Health Association (VHA) Public Health Surveillance and Research (PHSR), conducts public health surveillance and research within the Department of Veterans Affairs (VA). PHSR has a requirement for the software subscription, inclusive of maintenance, renewal of current Praedico Analytics Platform Limited. This software subscription renewal will enable PHSR, located at Palo Alto, CA, to continue to utilize the epidemiologic analytical software in its daily investigative, and routine public health surveillance activities. The product will allow PHSR epidemiologists to efficiently perform investigative work required by VHA Handbook 1004-08 �Disclosure of Adverse Events to Patients,� and by Congressional mandate. With this software, PHSR is able to carry out lookbacks, outbreak investigations, and epidemiologic investigations on a daily basis with speed, accuracy and efficiency. The ability to build, modify, and save queries, and to share public health surveillance data among PHSR staff saves time and allows PHSR Epidemiologists to devote time to drilling down into critical chart reviews and other important data gathering aspects of the investigation. It will also improve Veteran outcomes by providing VA clinicians with access to PHSR-provided reports and interventions related to the following:

seasonal influenza trends; important emerging infectious disease occurrences, such as Zika virus, which greatly affected Veteran travelers and pregnant women; and contaminated devices involved in over 38,000

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Revision 02 Eff Date: 02/21/2020 surgeries performed on veterans. PHSR intervention and assistance with many other lookback events and outbreaks will be facilitated by utilization of Praedico.

(6) Identify the Authority and Supporting Rationale: This acquisition is conducted under the authority of the Multiple-Award Schedule Program. The specific authority providing for a limited source award is Federal Acquisition Regulation (FAR) Part 8.405-6(a)(1)(i)(B), �Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized.�

(7) Describe Why You Believe the Order Represents the Best Value: The proposed source for this action is Bitscopic, Inc. 585 Broadway Street, Redwood City, CA. Based on market research, as described in Section 8 of this justification, it was determined that only Praedico Analytics Platform software subscription will meet the Government�s requirements. VA technical experts determined that only Praedico Analytics Platform software has the ability to be adapted specifically for the functionality required by VA such as integrated geospatial mapping and graphing capabilities, can be scaled to accept the volume and various types of data VA wishes to consume, contains all required functionality housed within a single bio surveillance application, and utilizes International Classification of Diseases-Tenth Revision-Clinical Modification (ICD-10- CM)/Personal Care Services codes for which the Department of Health and Human Services requires for implementation to replace the existing ICD-9 system on October 1, 2014 by final rule CMS-0040-F issued on September 5, 2012. Only software that digests these codes and merges data on a national level will allow us to perform mandate outbreak and lookback investigation. Other systems that provide licenses per single site do not merge data on a national level. Furthermore, Praedico Analytics Platform software is a proprietary software product; therefore, no other software maintenance provider has the proprietary code to perform the necessary maintenance and technical support services including software upgrades, updates, enhancements, and corrections. Access to this code is also needed to ensure all services provided are properly configured.

Public Health surveillance for the Veteran population requires the ability to acquire, manipulate, and analyze enormous amounts of health data for millions of Veterans on a national level. If the Praedico software subscription is not renewed to perform this complex and computationally-intensive data management task, PHSR will be unable to effectively accomplish public health surveillance for Veterans and the ability to conduct look back investigations, as required by VA, the Office of Inspector General, and Congress, would be critically impaired, thus significantly reducing the ability to provide public health guidance to VHA clinical staff. Finally, without the Praedico software, the national influenza data report would be far more difficult to generate and the many regional and local VA groups that depend on the national reports would be deprived of their principal source of Veteran influenza data.

(8) Describe the Market Research Conducted: Market research was conducted and due to the proprietary nature of this requirement no SDVOSB/VOSB were found. A search of DSBS verifies that BITSCOPIC is a small business, as they have an active profile in SAMS with no exclusions. BITSCOPIS has a GSA schedule and carries the software for this requirement on that schedule. FPDS search was conducted (in file) there are no other companies listed that sell Praedico (exact match item). Praedico Analytics Platform Limited Site Edition is a proprietary system of Bitscopic, Inc. no other company would be permitted to maintain Praedico Analytics Platform Limited Site Edition for VA.

(9) Any Other Facts Supporting the Justification: Praedico Analytics Platform software has been used by the VAPAHCS and such is integral part of the geospatial mapping and graphing of data the VA is required, and it utilizes ICD-10-CM/PCS codes for which the Department of Health and Human Services (HHS) requires for implementation to which replaced the existing ICD-9 system. The cost to replace the system would cost not only in product, but not conform to the HHS requirement, and the manpower time to remove it, replace throughout the VAPAHCS, and training of employees.

(10) A Statement of the Actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made: The VA Palo Alto will continue to conduct market research to ascertain if there are changes in the market place that would enable future actions to be competed.

(11) Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4.

SIGNATURE DATE

NAME TITLE SERVICE LINE/SECTION

FACILITY

(12) Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer�s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

DATE

b. One Level Above the Contracting Officer (Required over the SAT but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.

VHAPM Part 808.405-6 Limiting Sources Original Date: 08/30/2017 Revision 02 Eff Date: 02/21/2020

DATE

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Revision 02 Eff Date: 02/21/2020

HIGHER LEVEL APPROVAL (Required for orders over $700,000):

c. VHA RPO HCA Review and Approval (over $700,000 to $68 million): I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and approve for restricting consideration of the Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4.

Executive Director, Regional Procurement Office West DATE Head of Contracting Activity (HCA)