LSJ- Limited Sources JA redacted_Redacted.pdf

Limited Sources Justification and Approval (J&A)

FOR OFFICIAL USE ONLY

March 2018 FOR OFFICIAL USE ONLY Page 2 of 5

I. Contracting Activity.

The 21st Space Wing (SW), 21st Contracting Squadron (21 CONS) is the responsible activity for this Sole Source Justification for Simplified Procedures for Certain Commercial Items for Other Than Full and Open Competition in support of the 21 SW.

Contracting Officer: Katie M Hudiburgh, PKAB

II. Nature and/or description of the action being processed.

A new contract will be awarded for purchase to supply all components, install of new, and removal of old systems furniture.

This will include coordination with 21 CES project manager for all disciplines and connection of all electrical systems furniture to building power. This purchase requires the systems furniture to be the same product that was previously purchased to ensure compatibility for future reconfigurations. This will be a sole source to Haworth, Inc. with an estimated value The anticipated delivery lead time is minimum 180 days. Estimated award date 18 September 2020.

III. Description of supplies/services required to meet agency needs.

This is a supply purchase with services incidental to the final product. The contractor is required to perform in accoradance with the Statement of Work, dated 30 June 2020 in addition to supplying the following items:

OPEN OFFICE AREA Room 001

(24) 6X8 WORKSTATIONS

1. 50”H panels with segmented tiles (2 segments) in mid-grade fabrics and 8”H frameless glass topper in frosted finish (on return and wing panels)

2. 58”H panels with segmented tiles (3 segments) in mid-grade fabric finish along spine and against hard walls

3. Panels powered by base feed in raceway. Each station to have power in both spine and return panel in front of ht. adj.

desk. Include (3) triplex receptacles and blank ports for comm/data connections.

4. 30” X 72” (29”X70” actual to reduce pinch points) height adjustable desk with woodgrain laminate top. *Must be at least 12 options for woodgrain*

5. 24”X42” return work surface in wood grain laminate. *Must be at least 12 options for woodgrain*

6. Overhead storage along spine should be 72”W x 16”H – Up-mount overhead for a total height of 66”H with laminate wood grain door fronts, locking, and magnetic LED task lights underneath. *Must be at least 12 options for woodgrain*

7. 72” X 16”H Slat tile with (3) accessories underneath overheads. Can be two separate tiles for a total width of 72”

8. 58”H x 24”D x 24”W personal storage tower with valet with coat rod, file/file pedestal, and closed storage with laminate woodgrain door fronts, locking. *Must be at least 12 options for woodgrain*

9. Attached Box/ Box/ File pedestal with laminate woodgrain door fronts, 23” Deep, locking. *Must be at least 12 options for woodgrain*

10. Mobile box/ file pedestal with cushion top and tug pull with steel fronts, 23” Deep, locking

11. Dual Monitor Arm, clamp mount or bolt through.

12. Desktop power unit with 2 AC power outlets and USB ports, clamp mount

13. Articulating keyboard Tray, single surface, positive / negative tilt with pull out mouse tray. Must mount to Height Adjustable Desk surface.

14. Note – all storage component to be keyed alike per workstation

OPEN OFFICE COLABORATION AREA

1. (2) Lounge chairs w/ arm tablet (one right‐hand and one left-hand) in mid‐grade fabric

2. One small side table in laminate Finishes *Must be at least 12 options for woodgrain*

FILING

1. (6) 5 high lateral files with laminate fronts; 2-42” wide, 3- 30” wide, 1- 36” wide

OFFICE 001A

1. 1) U shaped wood veneer desk with 72"w desk, 36"w Bridge, and 84"w credenza with a wardrobe and Hutch with led task light and tack board. Separate 54"w credenza

ROOM 001B

1. (2) 30"w 3‐high open bookcases with laminate Common Top

March 2018 FOR OFFICIAL USE ONLY Page 3 of 5

OFFICE 001C

1. (1) U shaped wood veneer desk with 66"w desk, 36"w Bridge, and 66"w credenza with a hutch with led task light and tack board. Separate 78"w credenza with wardrobe

2. (1) 42"round meeting table with wood top

CONFERENCE ROOM

1. (1) 48x90 laminate top conference table with no power

DEMOUNTABLE WALLS (CONF ROOM AND OFFICE 001A)

1. Approx 40 LF of demountable glass and solid walls with wood sliding doors

OPEN OFFICE AREA ROOM 109

WORKSTATIONS

(6) Various sized workstations (see floor plan) with the following components:

1. 50”H panels with segmented tiles (2 segments) in mid-grade fabrics and 8”H frameless glass topper in frosted finish (on return and wing panels)

2. 58”H panels with segmented tiles (3 segments) in mid-grade fabric finish along spine and against hard walls

3. Panels powered by base feed in raceway. Each station to have power in both spine and return panel in front of ht. adj.

desk. Include (3) triplex receptacles and blank ports for comm/data connections.

4. 30” X 72” (29”X70” actual to reduce pinch points) height adjustable desk with woodgrain laminate top. *Must be at least 12 options for woodgrain*

5. 24”X42” return work surface in wood grain laminate. *Must be at least 12 options for woodgrain*

6. Overhead storage along spine should be 72”W x 16”H – Up-mount overhead for a total height of 66”H with laminate wood grain door fronts, locking, and magnetic LED task lights underneath. *Must be at least 12 options for woodgrain*

7. 72” X 16”H Slat tile with (3) accessories underneath overheads. Can be two separate tiles for a total width of 72”

8. 58”H x 24”D x 24”W personal storage tower with valet with coat rod, file/file pedestal, and closed storage with laminate woodgrain door fronts, locking. *Must be at least 12 options for woodgrain*

9. Attached Box/ Box/ File pedestal with laminate woodgrain door fronts, 23” Deep, locking. *Must be at least 12 options for woodgrain*

10. Mobile box/ file pedestal with cushion top and tug pull with steel fronts, 23” Deep, locking

11. Dual Monitor Arm, clamp mount or bolt through.

12. Desktop power unit with 2 AC power outlets and USB ports, clamp mount

13. Articulating keyboard Tray, single surface, positive / negative tilt with pull out mouse tray. Must mount to Height Adjustable Desk surface.

14. Note – all storage component to be keyed alike per workstation

SUPERVISOR’S OFFICE

1. (1) L -shaped wood veneer desk with wardrobe, hutch with led task light, desktop power module, and dual monitor arm;

30x90 desk with box/box/file pedestal, and 24x42 return with file/file/ pedestal

SUPERVISORS DEMOUNTABLE WALLS

1. Approx 15 LF demountable walls in tile/glass and Combo wood glazed swing door

BUSINESS CENTER

1. (2) 5‐high, 42” wide, lateral files

2. (1) 5‐high, 36”wide, storage cabinet

3. (1) 5‐high, 36” wide, combo unit

4. (8) 3 high lateral files, with Laminate common top (see drawing; field cut around column)

STORAGE

1. (1) 4‐high, 42”wide, open bookcase, metal finish to match systems furniture

2. (2) 3‐high, 36” wide, open bookcases, metal finish to match systems furniture

109 LOFT

1. (1) 84x42 laminate top conference table with field Cut grommet ‐ no power

2. (2) 5‐high, 36” wide, bookcases

3. (2) Five high, 36” wide, storage cabinets with laminate door fronts

4. (1) 2-high Lat file, 36” wide, with laminate front

March 2018 FOR OFFICIAL USE ONLY Page 4 of 5

CHAIRS Rooms 001 & 109

1. TASK CHAIRS: (33) Ergonomic Task chair with fabric seat/mesh back, 4d adjustable arms, lumbar support, height adjustable base, adjustable seat depth, back lock mechanism ‐ Fabric grade A-B finishes

2. GUEST CHAIRS – (15) Stacking chairs; poly shell with fabric seat and back upholstered pad, fixed arms, plastic glides

3. CONFERENCE ROOM CHAIRS - ROOM 001 (6) chair with fabric seat/ mesh back, lumbar support, 4d arms, back lock, plastic base and hard casters in grade A finishes

ANTICPATED CONTRACT VALUE:

IV. Identification of the justification/rationale for limiting sources and demonstration of the contractor's unique qualifications to provide the required supply/service.

The authority for this Justification for other than full and open competition is FAR 8.405-6(a)(1)(i)(B), "Only one source is capable of responding. IAW FAR 8.004, GSA is a suggested source if the mandatory sources are unable to be fulfill a requirement. Haworth, Inc. is the sole manufacturer of Haworth furniture. The furniture must be Haworth to match the existing furniture for visual and structural compatibility.

V. Determination by the ordering activity Contracting Officer that the order represents the best value consistent with

FAR 8.404(d).

The supplies offered on the schedule are listed at fixed prices where GSA has determined the prices of supplies to be fair and reasonable. Furthermore, pricing of similar items will be obtained validating the determination of fair and reasonable.

VI. Description of the market research conducted and the results, or explain why market research was not conducted.

Market research showed that GSA has other vendors who and can provide similar parts, and installation. But these similar items are not Haworth and would disrupt the visual and structural compatibility with the existing furniture.

The Contracting Officer reached out to the manufacture, Haworth to determine if there are any other authorized distributors for their furniture. The GSA representative from Haworth responded with one authorized distributor for the state of Colorado, The Contracting Officer confirmed on 04 September 2020, that and Haworth, Inc. do not bid against each other, pricing would remain the same, and ultimately Haworth, Inc subcontracts to their authorized distributor to help fulfill the order.

VII. Other facts supporting the justification.

N/A

VIII. Actions the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services.

No corrective action for this particular purchase can be taken in the future because Haworth is the only GSA vendor capable of providing the modular furniture. Market research for future requirements that do not require continuity and compatibility of existing furniture, competition will be the preferred method for the acquisition.

IX. Certification by the Contracting Officer.

As evidenced by my signature above, I have determined this document to be both accurate and complete to the best of my knowledge and belief.

March 2018 FOR OFFICIAL USE ONLY Page 5 of 5

X. Certification by the technical/requirements personnel.

As evidenced by my (our) signature(s) above, I (we) certify that any supporting data contained herein, which is my (our) responsibility, is both accurate and complete.