LSJ Exceeding SAT - FY21-0100 TMR_Redacted.pdf

OPOAM 3008.405-6(a)(2) Limited-Sources Justification (LSJ)

For orders or BPAs exceeding the Simplified Acquisition Threshold

Project Management, Technical Writing, and Software Development Support Services LSJ No.: FY21-0100

LSJ No.: FY21-0100

This acquisition is conducted under the authority of the Multiple-Award Schedule Program, 41 U.S.C. 152(3), Competitive Procedures, and 40 U.S.C. 501, Services for Executive Agencies.

1. The Department of Homeland Security (DHS), Office of Procurement Operations (OPO), Departmental Operations Acquisition Division (DOAD), proposes to award an order pursuant to FAR 8.405-6(a), Limiting Sources.

2. DHS/OPO intends to limit the number of sources solicited pursuant to FAR Part 8.405-6(a) for the procurement of Project Management, Technical Writing, and Software Development Support Services. The proposed vendor is:

Tehcnical and Management Resoucres Inc. (TMR) 10511 Braddock Road, Suite B Fairfax, VA 22032

GSA MAS 47QTCA19D0092

3. The Department of Homeland Security (DHS), Office of Strategy, Policy, and Plans (PLCY), Office of Immigration Statistics (OIS), Immigration Data Integration Initaitve (IDII) is seeking vendor support for project management, technical writing, and software development related to its immigration data governance processes. The data governance processes require managing the workflow of data standardization, producing documentation for the publication of data standards and glossary terms, change and configuration management of data governance products, and developing workflows in the Department’s data governance platform. Additionally, the implementation of the reference data standards throughout the Department’s immigration data systems needs to be baselined and its progress monitored. The Contractor shall provide support with project management, technical writing, and software development related to data governance. The estimated total value is $ . The period of performance is 03/28/2021 – 03/27/2022 and consists of one (1) 12-month period of performance.

4. The applicable exception is FAR 8.405-6(a)(1)(i)(B). The order must be issue on a sole-source basis as there is only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized.

OPO intends to procure Project Management and Technical Writing and Software Development Support Services in accordance with FAR 8.405-6(a), Limiting Sources. The exception is based on FAR 8.405-6(a)(1)(i)(B). DHS awarded a Task Order (TO 70RDAD18FR0000176) to TMR (HSHQDC-13-D-E2026) in FY18 which was competed against the DHS-wide Multiple Award Enterprise Acquisition Gateway for Leading-Edge Solutions II (EAGLE II) Functional Category 2, Small Business Track for Project Management, Technical Writing, and Software Development Support Services. However, the EAGLE II IDIQ has expired. Some of the tasks involved under this Task Order include

OPOAM 3008.405-6(a)(2) Limited-Sources Justification (LSJ)

For orders or BPAs exceeding the Simplified Acquisition Threshold

Project Management, Technical Writing, and Software Development Support Services LSJ No.: FY21-0100 developing and maintaining Data Change Requests (DCR) processes as part of the change management requirements necessary to publish a reference data standard. In addition, they are in the process of identifying the artifacts required for the DCR solution - Data Dictionary(ies), Requirements Specifications, System Flow Diagrams, Data Profiling Reports, Process Flow Diagrams and Documents, Standard Operating Procedures (SOP), Data Security Assessments, and Known Data Quality issues (missing data, gaps in coverage, gaps due to schema change etc.). TMR is still in the process of finalizing these tasks. IDII initially identified over 120 immigration data elements requiring standardization change control maintenance, and/or the production of supporting documentation. To date, the IDII Data Governance Working Group (DGWG) has published approximately 95 standards for those data elements and the incumbent contractor team is essential to developing the workflows necessary for the data standards in Collibra, and in creating the alignments to Catalog, Reference Data, and Policy Manager functions within Collibra. Additionally, the incumbent contractor ensures the Department’s data systems, operational processes, and reporting work is documented through supporting the overarching IDII Data Standards Implementation Plan and IDII Program Management Plan. As additional data standards have been identified by Department and interagency stakeholders, the IDII DGWG continues to update is Program Management plan and has a goal to publish 50 – 80 standards by the end of FY 2021. The incumbent contractor team is essential to maintain this pace of continued development and change control of reference data standards publishing processes. TMR is essential in ensuring these services can continue as they have already initiated the development of data standards that must be completed. The data standards have not been finalized or submitted to DHS. Therefore, only TMR is able to complete the standards they have began developing and submit to the Government once completed. In addition, the vendor is also currently in the midst of migrating DHS from InfoPath to PowerApps. If the contractor is not allowed to complete these efforts there would be a work stoppage that would affect all IT System Owners, agency partners’ privacy, policy, and OIT offices, the SES that oversee the programs with the major IT systems, the DHS, CBP, ICE, and USCIS CIOs, CTOs, CDOs, Detention Ombudsman Office, the Chief of Staff in DHS OIG, and all of the Community of Interest (COI) members. If this work does not continue it impacts the operational systems and reporting environments as the data shared across the Department and interagency will fall out of sync and records will fail if the change management process breaks down and comes out of alignment.

5. The Contracting Officer has determined that the anticipated costs to the Government will be fair and reasonable based on a comparison of the proposed price with historical prices paid and the Independent Government Cost Estimate (IGCE). The IGCE was developed using the labor categories and rates found on the GSA MAS for similar services. Historical information such as invoicing on the current task order was also used in developing the IGCE. In addition, the task order will be issued against the GSA MAS. In accordance with FAR 8.404(d) Pricing, Supplies offered on the schedule are listed at fixed prices. Services offered on the schedule are priced either at hourly rates, or at a fixed price for performance of a specific task (e.g., installation, maintenance, and repair). GSA has already determined the prices of supplies and fixed-price services, and rates for services offered at hourly rates, under schedule contracts to be fair and reasonable. Therefore, ordering activities are not