LSJ-Exceeding-SAT-Bayfirst_07212020.pdf

Limited-Sources Justification (LSJ) For orders or BPAs exceeding the Simplified Acquisition Threshold

LSJ No.: FY20-00162 Page - 1 - of 5

LSJ No.: FY20-00162

This acquisition is conducted under the authority of the Multiple Award Schedule Program, 41

U.S.C. 152(3), Competitive Procedures, and 40 U.S.C. 501, Services for Executive Agencies.

1. Agency and Contracting Activity.

The Department of Homeland Security (DHS), Office of Procurement Operations (OPO), Information Technology Acquisition Center (ITAC) proposes to award an order pursuant to FAR 8.405-6(a), Limiting Sources.

2. Nature and/or description of the action being approved.

DHS/OPO intends to limit the number of sources solicited pursuant to FAR Part 8.405-

6(a) for the procurement of Enterprise Architecture and Engineering Services for the

DHS OneNet Program to proposed Contractor: BayFirst Solutions LLC., 6856 Eastern

Avenue NW, Suite 100, Washington, DC 20012.

3. Description of Supplies/Services.

The DHS OneNet Program provides technical support to the OneNet network to enable information sharing between DHS Components, Trade Partners, and other government

Agencies (OGAs) to include shared internet, intranet, and extranet services. The OneNet

Program is managed within the DHS Office of the Chief Information Officer (OCIO), Information Technology Operations (ITO) Enterprise Services Division (ESD) organization and includes functional areas for: (1) Program Management, (2) Enterprise

Architecture, (3) Enterprise Engineering, (4) Engineering Operations, and (5) Enterprise

Operations Center (EOC) and Network Operations Center (NOC).

ITO/ESD has an immediate mission need to acquire continued architecture and engineering services in an uninterrupted manner, pending the planned competitive acquisition of support services for the One Net functional areas identified above (OneNet

Services Acquisition). Currently the required architecture and engineering services are being provided by BayFirst Solutions LLC.

The requirement for this action is for services to provide support to the following four (4) types of OneNet services:

1. Maintaining and improving network capabilities to include network modernization and Emerging technologies.

2. Providing technical support for the design, build, and upgrade of network systems.

3. Ensuring that the network security architecture is in compliance with security standards and complies with federal and DHS architectural guidelines.

http://uscode.house.gov/ http://uscode.house.gov/

LSJ No.: FY20-00162 Page - 2 - of 5

4. Providing network performance engineering and network management support to include network monitoring using the tools and technologies provided by

ITO/EOD.

The period of performance shall be a six (6) month base period with two (2) three-month option periods for a total estimated value of $12,187,923.

The period of performance is:

Base period: 08/10/2020 to 02/09/2021

Option period 1: 02/10/2021 to 05/09/2021

Option period 2: 05/10/2021 to 08/09/2021

4. Authority and supporting rationale.

8.405-6(a)(1)(i)(B), only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized.

Rationale:

The current OneNet Program supports the entire OneNet Program (Architecture, Engineering, Engineering Operations, and the EOC) and consists of NOC analysts and

Engineering and Architecture analysts enabling connectivity and information sharing among DHS Headquarters, Components, and mission operators. Any lapse in contractual coverage for the OneNet Enterprise Architecture and Engineering Services could result in a serious loss of support for the OneNet operation which is critical to the DHS mission.

Network Service Requests from all DHS Components are facilitated by the contractor project managers, enabling network upgrades and changes that support front line mission operations by all DHS Components. OneNet is the program that is responsible for ensuring the DHS Information System Network is complying and operating within the

Federal Information Security Management Act (FISMA), security, and Government regulations of an information system. Without this support, the Department of Homeland

Security would be unable to operate its Information System Network as it would not meet mandated federal policies.

Two General Accountability Office (GAO) protests were received by DHS against the prior task order award and the Government took corrective action. Prior to implementation of the corrective action and during discussions with the Program Office, it became apparent that the Government’s requirements had changed significantly.

Therefore, the task order was terminated for convenience. The Government must now revise its requirements and conduct a new competitive procurement. In the interim, the

Government requires continuation of services while the new competitive acquisition is completed and transition from the current Contractor to the new Contractor can take

LSJ No.: FY20-00162 Page - 3 - of 5 place. A bridge task order for ongoing services is required for a six (6) month base period with two (2) three-month option periods.

Currently, the required architecture and engineering services are being provided by Bay

First Solutions via the General Services Administration (GSA) Information Technology

(IT) Schedule 70 contract GS-35F-0589N, Task order 70RTAC19FR0000082. Task order

70RTAC19FR0000082 was issued as a bridge task order. The period of performance contained a base period of 3 months with four 1-month options, starting July 10, 2019 and ending February 9, 2020. It also included the FAR 52.217-8 Extension of Services clause which allowed an additional 6-months of performance. Currently we have been utilizing the extension of services clause in 1-month intervals and the current task order end date is

August 9, 2020. Task order 70RTAC19FR0000082 was issued with the full intention of having adequate periods of performance to allow award for the original task order which was terminated for convenience.

The services being provided by BayFirst Solutions are mission critical, and only the incumbent can properly provide for continuity of services at a sufficient level to meet mission requirements for network performance. If a new task order was competed and awarded, the awardee may require 30-60 days for transitioning-in, to include onboarding and training of staff to establish the necessary skills for this requirement. Additionally, there would be a learning curve with the new contractor during which service degradation would impede mission critical operations.

5. Determination by the ordering activity contracting officer that the anticipated order represents the best value consistent with FAR 8.404(d).

The contracting officer has determined that issuing the proposed Task Order to BayFirst for OneNet architecture and engineering services represents the best value and will result in the lowest overall cost, considering price and administrative costs, to meet the

Government’s needs. This order will be placed in accordance with FAR 8.404, “Use of

Federal Supply Schedules”. The General Services Administration (GSA) has already negotiated fair and reasonable pricing rates. Discounts to these GSA schedule rates will be requested. Additionally, prior to issuance of the task order, the ordering activity will consider the level of effort and the mix of labor proposed to perform the specific task being ordered in order to determine that the total price is reasonable. The contractor’s labor mix and level of effort will also be compared to the Independent Government Cost

Estimate (IGCE).]

6. A description of the market research conducted among schedule holders and the results, or a statement of the reason market research was not conducted.

Market research was conducted to determine which vehicles can appropriately meet the architecture and engineering services requirement. The following vehicles were reviewed: DHS Enterprise Acquisition Gateway for Leading-Edge Solutions II (EAGLE

II), GSA Federal Supply Schedules, Government-wide Acquisition Contracts (GWACs), LSJ No.: FY20-00162 Page - 4 - of 5 and other contract vehicles. GSA Information Technology (IT) Schedule 70 was determined to best meet the requirement. Market research revealed that the incumbent, BayFirst Solutions is among the small business awardees on the GSA Schedule 70, SIN

132-51. Market research of these small business awardees’ capabilities indicated that, while a number appeared capable of providing the required architecture and engineering services, only the incumbent, BayFirst Solutions LLC, has the knowledge and understanding of the DHS OneNet wide area network to efficiently deliver the highly specialized OneNet services within the required timeframe and provide continued support with no break in service until the new competitive action is awarded.

7. Any other facts supporting the limited-sources justification.

None.

8. A statement of actions, if any, the agency may take to remove or overcome any barriers that led to restricted consideration (i.e., limited-sources) before any subsequent acquisition for the supplies or services is made.

The Government is currently in process of acquisition planning for a new competitive contract action for Enterprise Architecture and Engineering Services for the OneNet

Program.

9. DHS intends to post this requirement on beta.SAM pursuant to FAR 8.405-6(a)(2)(i).

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10. Technical/Requirements Personnel Certification.

Pursuant to FAR 8.405-6(c)(2)(x), I certify that this requirement meets the Government’s minimum need and that the supporting data, which form a basis for the Limited-Sources

Justification, are accurate and complete.

Digitally signed by TANYA M BECKETT Date: 2020.07.20 14:31:07 -04'00'

Technical Representative/COR

Technical Representative/COR Supervisor

11. Contracting Officer Certification.

Pursuant to FAR 8.405-6(c)(2)(ix), I certify that the Limited-Sources Justification is accurate and complete to the best of my knowledge and belief:

Contracting Officer

12. Approval.

Pursuant to FAR 8.405-6(c)(2)(xi), I hereby determine that the circumstance in FAR

8.405-6(a)(1)(i)(B) applies.

Procuring Activity Advocate for Competition

Office of Procurement Operations

TANYA M BECKETT