LRD _RFQ 1240LP21Q0028.pdf

Solicitation Number: 1240LP21Q0028

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, FAR Subpart 13 and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

offers are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a Request for Quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-04.

(iv) This procurement is set aside for Small Business. The NAICS code is 561720 and the Small Business Size Standard is $18.0 Million.

(v) Schedule of Items/Price Schedule

B.1 Base Period Janitorial Service April 01, 2021 to March 31, 2022

B.2 Optional Increased Cleaning and Disinfection to minimize the spread of COVID-19 during the base year from April 01, 2021 to March 31, 2022

B.3 Option Year 1 Janitorial Service April 01, 2022 to March 31, 2023

B.4 Optional Increased Cleaning and Disinfection to minimize the spread of COVID-19 during option year 1 from April 01, 2022 to March 31, 2023

B.5 Option Year 2 Janitorial Service April 01, 2023 to March 31, 2024

B.6 Optional Increased Cleaning and Disinfection to minimize the spread of COVID-19 during option year 2 from April 01, 2023 to March 31, 2024

SECTION B – SCHEDULE OF ITEMS

**For the purpose of this solicitation, please input pricing on the Excel sheet provided, “Schedule of items”. **

B.1

Base Period Janitorial Service April 01, 2021 to March 31, 2022

Sub- Unit

Description # of Room s

Frequency per week

Quantity Unit of Measure

Unit Price

Yearly Price

1 Daily Task 12 Month 1a Bathrooms 4 5 1b Shower Room 2 5 1c Breakroom 2 5 1d Drinking Fountains 2 5 1e Public Reception Area 1 5 2 Tasks - three (3) times a week

2a Waste Receptacles (ALL) 3 2b Recycling Bins (ALL) 3 2c Vacuum (ALL CARPETED

AREAS)

2d Dust Below 5 ft. (ENTIRE

OFFICE)

3 Semi- Annual Tasks Quantity Unit Price

Yearly Price

3a Carpet Cleaning 2 (estimated 25,000 sf)

3b Dusting above 5 ft 2 3c Mop all applicable floors

(Estimated 898 sq. ft.)

Base Period Total without COVID Option $

Sub- Unit

Description Frequency per week

Unit of Measure

Unit Price Unit

Yearly Price

1a Disinfect commonly touched surfaces

5 12 Month

Base Period Total with COVID Option $

Option 1 Janitorial Service April 01, 2022 to March 31, 2023

Description # of Room s

Frequency per week

Quantity Unit of Measure

Unit Price

Yearly Price

1 Daily Task 12 Month 1a Bathrooms 4 5 1b Shower Room 2 5 1c Breakroom 2 5 1d Drinking Fountains 2 5 1e Public Reception Area 1 5 2 Tasks - three (3) times a week 2a Waste Receptacles (ALL) 3 2b Recycling Bins (ALL) 3 2c Vacuum (ALL CARPETED

AREAS)

2d Dust Below 5 ft. (ENTIRE

3 Semi- Annual Tasks Quantity Unit Price

Yearly Price

3a Carpet Cleaning 2 (estimated 25,000 sf)

3b Dusting above 5 ft 2 3c Mop all applicable floors

Option 1 Total without COVID Option $

Sub- Unit

Description Frequency per week

Yearly Price

1a Disinfect commonly touched

Option 1 Total with COVID Option $

Option 2 Janitorial Service April 01, 2023 to March 31, 2024

Description # of Room s

Frequency per week

Quantity Unit of Measure

Unit Price

Yearly Price

1 Daily Task 12 Month 1a Bathrooms 4 5 1b Shower Room 2 5 1c Breakroom 2 5 1d Drinking Fountains 2 5 1e Public Reception Area 1 5 2 Tasks - three (3) times a week 2a Waste Receptacles (ALL) 3 2b Recycling Bins (ALL) 3 2c Vacuum (ALL CARPETED

AREAS)

2d Dust Below 5 ft. (ENTIRE

Yearly Price

3a Carpet Cleaning 2 (estimated 25,000 sf)

3b Dusting above 5 ft 2 3c Mop all applicable floors

Option 2 Total without COVID Option $

Sub- Unit

Description Frequency per week

Yearly Price

1a Disinfect commonly touched

Option 2 Total with COVID Option $

Option 3 Janitorial Service April 01, 2024 to March 31, 2025

Description # of Room s

Frequency per week

Quantity Unit of Measure

Unit Price

Yearly Price

1 Daily Task 12 Month 1a Bathrooms 4 5 1b Shower Room 2 5 1c Breakroom 2 5 1d Drinking Fountains 2 5 1e Public Reception Area 1 5 2 Tasks - three (3) times a week 2a Waste Receptacles (ALL) 3 2b Recycling Bins (ALL) 3 2c Vacuum (ALL CARPETED

AREAS)

2d Dust Below 5 ft. (ENTIRE

Yearly Price

3a Carpet Cleaning 2 (estimated 25,000 sf)

3b Dusting above 5 ft 2 3c Mop all applicable floors

Option 3 Total without COVID Option $

Sub- Unit

Description Frequency per week

Yearly Price

1a Disinfect commonly touched

Option 3 Total with COVID Option $

Option 4 Janitorial Service April 01, 2025 to March 31, 2026

Description # of Room s

Frequency per week

Quantity Unit of Measure

Unit Price

Yearly Price

1 Daily Task 12 Month 1a Bathrooms 4 5 1b Shower Room 2 5 1c Breakroom 2 5 1d Drinking Fountains 2 5 1e Public Reception Area 1 5 2 Tasks - three (3) times a week 2a Waste Receptacles (ALL) 3 2b Recycling Bins (ALL) 3 2c Vacuum (ALL CARPETED

AREAS)

2d Dust Below 5 ft. (ENTIRE

Yearly Price

3a Carpet Cleaning 2 (estimated 25,000 sf)

3b Dusting above 5 ft 2 3c Mop all applicable floors

Option 4 Total without COVID Option $

Sub- Unit

Description Frequency per week

Yearly

1a Disinfect commonly touched

Option 4 Total with COVID Option $

**For the purpose of this solicitation, please input pricing on the Excel sheet provided, “Schedule of items”. **

(vi) Description of Requirement (including a list of any attachments)

SECTION C – PERFORMANCE WORK STATEMENT

C.1 Non-Discrimination Statement

The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and where applicable sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual’s income is derived from any public assistance program. (Not all prohibited bases apply to all programs.) Persons with disabilities who require alternative means of communication of program information (Braille, large print, audiotape, etc.) should contact USDA’s TARGET Center at (202) 720-2600 (voice and TDD). To file a complaint, write to USDA, Director, Office of Civil Rights, 1400 Independence Avenue, S.W., Washington, D.C 20250-9410, or call (800) 795-3272 (voice) or (202) 720-6382 (TDD). USDA is an equal opportunity provider and employer.

C.2 Scope of Work

The purpose of this contract is to provide for janitorial services in the Government Leased buildings designated as the Laramie Supervisors Office and Laramie Ranger District office/shop for the Medicine Bow Routt National Forest. The Contractor shall furnish all equipment, transportation, labor, supervision, and supplies (except as specified herein as Government furnished) necessary to maintain the buildings in a clean, sanitary, and acceptable condition. Performance will be according to the standards indicated herein. The contract will commence on April 1, 2021 or thereabouts and continue thru March 31, 2022 with three additional option increased disinfection and two additional option years possible.

C.3 BioPreferred® Products

The Contractor must comply with Section 9002 of the Farm Security and Rural Investment Act of 2002 (FSRIA), Executive Order (EO) 13423, “Strengthening Federal Environmental, Energy, and Transportation Management,” and the Federal Acquisition Regulation to provide biobased products.

The Contractor shall utilize products and material made from biobased materials (e.g., biobased greases, biobased hydraulic fluids, biobased absorbents) to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards.

All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR).

The following is an example list of products that may be used in this contract for custodial services for which biobased products are available. The list is not all inclusive. It is desirable that vendors be able to supply the greatest number of biobased products listed meeting the health and environmental specifications. See list below

All-purpose cleaner Degreaser/cleaner Neutral cleaner (liquid) Grout sealer

Heavy duty cleaner Deodorizer Stain remover Stainless steel polish

Carpet shampoo Floor finish Air freshener including dispenser

Toilet bowl cleaner

Gum remover Floor finish restorer Bathroom cleaner White board cleaner

Disinfectant sanitizer Floor sealer Brass polish/cleaner Wood floor cleaner

Extraction fluid Furniture polish Chrome polish/cleaner Laundry detergent

Floor stripper Glass cleaner Liquid hand soap including dispenser

Cream cleaner

Lime and scale remover Tub and Tile cleaner Solvent spotter Neutral cleaner (liquid)

Grout Sealer

Biobased products that are designated for preferred procurement under USDA’s BioPreferred program must meet the required minimum biobased content as stated in the USDA Final Rule available at www.biopreferred.gov .

The Contractor should provide data for their biobased products such as biobased content. In addition to the biobased products designated by the U.S. Department of Agriculture in the BioPreferred Program, the Contractor is encouraged to use other biobased products.

The Contractor shall submit with the initial proposal a complete list of biobased products, indicating the name of the manufacturer, cost of each material, and the intended use of each of the materials that are to be used in carrying out the requirements of the contract.

Additionally, the winning Contractor on each anniversary date of the contract shall compile a complete list of biobased products, including the information above, purchased to carry out the contract requirements. The Contractor shall list volume to be used and total cost for each individual product. This information will be used for reporting purposes.

The Contractor shall comply with the provision at FAR 52.223-1, Biobased Product Certification.

The Contractor shall comply with the clause at FAR 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts.

C.4 PreWork Conference:

Prior to commencement of work, the Contracting Officer shall arrange a meeting with the Contractor, at a mutually agreed time and place, to discuss the contract terms and work performance requirements. At the time, the Contractor shall designate, in writing, the name and phone number of the Contractor’s on-site representative/supervisor and their responsibilities.

C.5 Contract Representative

The contractor shall provide a contract representative for the performance of the work specified in the contract. The name of this person and an alternate(s) who shall act for the Contractor when the Contractor is absent shall be designated in writing to the CO. The Contractor’s representative or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

The contractor representative and alternate(s) must be able to read, write, speak, and understand English.

C.6 Personnel

The Contractor shall employ personnel qualified and capable to perform janitorial work and will provide a list of personnel who will be on the premises and their work schedules.

C.7 Hour of Operation

All janitorial services shall be performed outside of normal business hours of 5:00 pm and 6:00 am Monday through Friday, except legal holidays unless specified in the contract and days when the office is closed due to weather or other unforeseen circumstances. The Contractor has the option to perform Friday’s pm work on Saturday, Sunday, or Monday holidays. Work may be performed anytime on weekends and federal holidays. The contractor will be responsible for maintaining building security during the hours the building is occupied due to the Contractor operations.

C.8 Government Furnished Property

The Government shall deliver to the Contractor equipment, materials, supplies, property, and/or services (hereinafter referred to as “Government-furnished property” listed below at the work site prior to work commencing. As supplies needed replenishing, the Contractor shall notify the Contracting Officer’s Representative (COR) no less than 2 weeks in advance so needed items can be ordered. The Government will furnish the following items:

• Toilet Paper

• Paper Towels

• Various Sizes of Trash Receptacle liners

• Liquid Hand Soap and Dispensers

• Keys will be signed for and returned upon completion of termination of the contract. Lost keys are the responsibility of the Contractor. See SECTION 11: FIRE PREVENTION AND

SECURITY.

• All utilities necessary for the Contractor to perform the required services as stated herein.

• A storage space for Contractor furnished property and Government furnished property is available.

C.9 Contractor Furnished Property

The Contractor shall furnish all equipment, material, and supplies necessary, except as noted in SECTION 8: GOVERNMENT FURNISHED PROPERTY, to perform the tasks specified in this contract.

The Government will approve prior to use all cleaning materials and equipment utilized by the Contractor to ensure that they do not harm, cause permanent damage to Government property or endanger the health and safety of the building users. This does not relieve the Contractor from any damages resulting from use of these materials. The Contractor shall utilize products and materials made from biobased materials to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user.

The Contractor shall not use any materials which the CO determines does not meet the requirements established by applicable Federal specifications and standards. Material Safety Data Sheets (MSDS) are required for all cleaning compounds and products used to perform the tasks specified in this contract.

C.10 Safety Plan

1. The Contractor shall provide a copy of their safety plan at the pre-work meeting.

2. The Safety Plan should be available to all employees and subcontractors working on the contract.

3. The Safety Plan should cover at a minimum:

a. Safety briefings covering the area working in, equipment being used, and any special considerations for the work under the contract.

b. Personal Protective Equipment required for the work under the contract.

c. Appropriate OSHA requirements for the type of work under the contract.

d. Weather considerations for the time of year of the contract.

e. Communication issues and locations of the nearest medical facilities to the job site.

f. Emergency numbers to contact if an accident happens.

Contractors are subject to all applicable State and Federal OSHA rules and regulations.

C.11 Fire Prevention and Security

The Contractor is responsible for ensuring security of Government property, buildings, equipment, materials, records and data against unauthorized access, loss, or damage during the performance of this contract.

C.11.1 Fire Prevention: The Contractor shall at all times keep janitor closet neat, clean, and free from odors and fumes. All chemical and combustible items shall be stored in proper containers. All trash shall be placed in the dumpsters and not stored in the janitor closet.

There are no public areas designated as smoking areas. Smoking is prohibited inside the building.

C.11.2. Building Security: The Contractor shall announce their arrival and departure to Government employees who may be occupying the building after normal working hours, and shall ensure all exit doors remain closed and locked at all times during the performance of services unless the Contractor is using the door and remains in sight of the door. Only the Contractors’ employees are allowed in the building or on the job site during the performance of services. The Contractor shall secure all contractor owned equipment and supplies in the closet proved prior to leaving the premises.

The Contractor will establish and implement methods of ensuring that all keys issued by the Government are kept secure in the Contractor’s possession and are not used by unauthorized persons. No keys issued by the Government are to be duplicated.

1. The Contractor will be required to reimburse the Government for replacement of locks or re-keying because of Contractor loss of keys. In the event a master key is lost or duplicated, the Government will replace all locks and keys for that system at the Contractor’s expense.

2. The Contractor will report the occurrence of a lost key to the Contracting Officer no later than the next duty day.

3. It is the responsibility of the Contractor to prohibit the use of keys issued by the Government by any persons other than the Contractor’s employees. It is also the responsibility of the Contractor to prohibit the opening of locked areas by the Contractor to permit entrance of persons other than Contractor’s employees engaged in the performance of assigned work in those areas.

The Contractor shall not attempt to reconnect or re-plug any computer wiring disconnected or disturbed during the performance of this contract. The Contractor shall leave written notification on the COR’s desk and the desk of the person’s computer of any computer equipment accidentally disconnected.

The Contractor shall not disturb papers on desks, other equipment or bulletin boards nor shall the Contractor use Government telephones or other equipment except for emergency use.

C.12 Circumstances to be reported

The Contractor will report to the CO any circumstances of needed repairs of the facility or unusual soiling of an area which may affect the performance of the work and/or create unhealthy or hazardous conditions.

The

Contractor will report to the CO, police, and/or fire department any instances of fire, accidents, vandalism, attempted break-ins, signs of attempted break-ins, or suspicious persons.

C.13 Conservation of Utilities

Upon completion of work the Contractor shall ensure that all light are off, all machines and appliances are shut off or disconnected, no smoldering, smoking or burning materials are left in ash containers or trash receptacles and all windows and entrance doors are closed and locked.

C.14 FEDERAL HOLIDAYS

Except as noted in the Schedule of Work or hours of Operation, work will not be required on the following 10 federal government holidays, nor on holidays observed in lieu thereof:

1. New Year's Day - January 1st

2. Birthday of Martin Luther King, Jr. - Third Monday of January

3. Washington's Birthday - Third Monday of February

4. Memorial Day - Last Monday of May

5. Independence Day - July 4th

6. Labor Day - First Monday of September

7. Columbus Day - Second Monday of October

8. Veterans Day - November 11th

9. Thanksgiving Day - Fourth Thursday of November

10. Christmas Day - December 25th

C.15 Unforeseen Building Closures

When an unforeseen building closure occurs on a regular scheduled day of work, the Government shall have the following options:

A. To require the Contractor to perform work necessary to sustain operations of the following normal duty day.

B. To forego the work and reduce payment due to the Contactor accordingly for work not performed.

C.16 Subcontracting

The Government reserves the right to approve or disapprove any subcontractors selected. The Contractor shall obtain approval from the CO for all subcontractors prior to entering into any subcontracts. The Contractor’s required for approval shall be in writing and include the specific work to be accomplished by the subcontractor.

C.17 Contractor Submittals

See Section H.

C.18 TECHNICAL SPECIFICATIONS

The janitorial services shall be performed in accordance with the following specifications at the frequencies prescribed.

C.18.1 Daily Services

The contractor shall complete these services daily.

Restrooms/Shower Rooms

• Clean and sanitize all surfaces including sinks, counters, toilet bowls, toilet seat and shower etc.

• Clean and sanitize tile walls adjacent to and behind urinals and water closets.

• Clean and sanitize sanitary napkin receptacles and replace liners.

• Sweep, mop and sanitize tile floors

• Empty, clean and sanitize all wastebaskets.

• Clean and polish mirrors, dispensers, and chrome fixtures.

• Spot clean all other surfaces and dust horizontal surfaces including tops of partitions and mirrors.

• Re-stock restroom supplies when needed such as toilet paper, trash bags, and hand soap.

• Drinking Fountain

• Clean and sanitize drinking fountains.

Break Room

• Sweep and mop floor.

• Clean counter tops, sink, outside surfaces of cabinetry.

• Spot clean walls as needed.

• Empty, clean and sanitize all wastebaskets.

Public Reception Area

• Vacuum all carpeted areas and rugs including exposed wall edges and around the exposed edges of all furniture which is not easily moveable, this includes under desks, tables, chairs, etc. All lightweight furniture must be moved and vacuumed under. All electrical cords must be picked up and vacuumed under.

• Spot clean anytime a stain or soiled area needs cleaning.

• Empty all waste receptacles located in this area.

• Wash inside and outside of entry glass surfaces on entrance doors. Remove dust and soil from metal frames surrounding entrance glass doors.

C.18.2 Weekly Services

The Contractor shall complete these services three (3) times a week.

Waste Receptacles (located in office spaces)

• Empty all waste receptacles. Wash if needed with a sanitizing cleaner. Only changes lines if needed.

Recycle Bins (located throughout office spaces)

• Empty all recycle bin.

Vacuum All Carpeted Area

• Vacuum all carpeted areas and rugs including exposed wall edges and around the exposed edges of all furniture which is not easily moveable, this includes under desks, tables, chairs, etc. All lightweight furniture must be moved and vacuumed under. All electrical cords must be picked up and vacuumed under.

• Spot clean anytime a stain or soiled area needs cleaning.

Dusting Below 5 feet level

• Dust below a 5-foot level. Dust all horizontal and vertical surfaces including but not limited to furniture, baseboards, exposed wood molding, exposed windowsills, bookcase, bookcases, ledges, signs, wall hangings, photographs, fire alarm boxes, exhibits, conference room table, return vents, excluding desktops and computers.

• Cobwebs from walls: Wipe down all cobwebs from walls.

• Spot Clean Walls as needed: Spot clean walls as needed with appropriate cleaner

C.18.3 Bi-Annual Services

The contractor shall complete this service twice (2) a year.

Carpet Cleaning

• Clean carpet using carpet cleaning machine and products that are appropriate to use on all types of carpet.

Dusting above 5 feet level

• All horizontal and vertical dust catching surfaces shall be kept free of obvious dust, dirt and cobwebs. Dust furniture in all offices about the 5-foot level, including but not limited to tops of high bookcases.

Floors

• Sweep and mop tiles floors.

C.18.4 Increased Cleaning and Disinfection to minimize the spread of COVID-19

Clean and Disinfect Commonly touched surfaces daily: Clean and disinfect all commonly touched surfaces including but not limited to:

• Handrails

• doorknobs and push plates

• shared work surfaces (break and conference room tables)

• multi-use tables

• filing cabinet handles in common areas

• light switches

• elevator buttons

• bathroom sinks

• toilets

• paper towel dispensers

• soap dispensers

• toilet paper dispensers

• kitchenette countertops

• Drinking fountains, water bottle fill stations, water cooler controls

The Contractor shall use disinfectant products that are EPA-approved for use against the virus that causes COVID-19, (website link) in accordance with the manufacturer’s directions, and wear protective https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2 https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2 equipment recommended by the manufacturer. For specifics on how to disinfect different types of surfaces, reference the Center for Disease Control and Prevention (CDC) website link: CDC Cleaning and Disinfection for Community Facilities.

Contractor shall post a Daily Cleaning Log in each bathroom, breakroom and conference room. The employee who cleaned and disinfected the area shall notate, on the log, the time and date cleaning and disinfection was completed.

Follow CDCs guidelines to reduce the spread of COVID-19: The Contractor shall, during performance of work under the contract, follow CDC guidelines to reduce the spread of COVID-19 (as a minimum, Contractor may require additional measures):

1. Maintain Social distancing (specifically, staying 6 feet away from others when working in a shared space)

2. Wear disposable non-fabric gloves (e.g., latex, nitrile, etc.)

3. Wear face coverings to prevent the spread of COVID-19

4. Avoiding touching face (eyes, nose, and mouth)

5. Staying home when sick

Also, the Contractor’s employees shall, prior to entering Government offices, ask the Visitor Screening questions from the USDA COVID-19 Playbook:

1. Have you, someone living in your household, someone with whom you have been in close or frequent contact with, or someone you are caring for been diagnosed with COVID-19 (Coronavirus) or had any contact with a confirmed case of COVID-19?

2. In the last 14 days, have you or someone living in your household, or someone with you have been in close or frequent contact with, or someone you are caring for returned from, or made a travel connection through a CDC Level 3 or Level 2 country or State Department Level 3 or Level 4 country, for example, China, Korea, Japan, the European Union, and Iran? (reference hyperlinked CDC or State Department websites for updated lists of countries).

3. Do you currently have, or have you had within the last 24 hours, any cold or flu symptoms with a fever greater than 100.4 or acute respiratory distress (e.g., shortness of breath and coughing)?

If the employee answers “yes” to any of the questions above, postpone or reschedule their planned work in a Government office or fins an alternate employee who can pass the Visitor Screening questions.

C.19 PERFORMANCE REQUIREMENTS STANDARDS:

Performance requirement standards are described in the Performance Requirements Standards Summary Tables (see section F: Performance) for weekly and semi-annual work. The Contractor is expected to ensure services are provided or performed to the appropriate standards though the Contractor’s Quality Control Plan. Except as stated in the summary tables, services required by this contract are generally of such a nature that nonconforming or incomplete performance disclosed by Government inspection is not subject to correction by re-performance or late performance, and will result in a deduction being made to the contract price for the month.

https://www.cdc.gov/coronavirus/2019-ncov/community/organizations/cleaning-disinfection.html https://www.cdc.gov/coronavirus/2019-ncov/community/organizations/cleaning-disinfection.html https://www.usda.gov/sites/default/files/documents/COVID19%20Playbook.pdf https://www.cdc.gov/coronavirus/2019-ncov/travelers/map-and-travel-notices.html https://www.cdc.gov/coronavirus/2019-ncov/travelers/map-and-travel-notices.html https://travel.state.gov/content/travel/en/traveladvisories/traveladvisories.html/

SECTION D – Packaging and Marking

There are no clauses or provisions in this section.

SECTION E – INSPECTION AND ACCEPTANCE

E.1 INSPECTION PROCEDURE:

Inspection of the office buildings to determine the acceptability of the workmanship will be made by the Government, and any deficiencies encountered will be called to the attention of the Contractor.

Corrective of all deficiencies will be made prior to re-inspection and acceptance of work by the Government in conformance with the performance standards.

Contractor shall turn in a weekly checklist, which includes other frequency services, to ensure quality standard are being met. These checklists will be utilized by the COR to substantiate work completed and to perform government inspections.

Any Government personnel or visiting public may observe unacceptable services, incomplete work or required services not performed and may contact the CO or the COR to communicate a complaint.

Customer complaints will be substantiated by the COR for validity. Should the COR determine that the complaint is valid, the COR will inform the Contractor orally and in writing. Refer to the Performance Requirements Standards Summary Tables for remedy for non-conforming services. Unresolved disputes will be forwarded to the CO for determinations.

Inspection/acceptance are further covered in 52.212-4 Contract Terms and Conditions – Commercial Items (Oct 2018) under (a) Inspection/Acceptance.

E.2 ACCEPTANCE:

Workmanship shall be of an acceptable quality such as would be found in a business office visited by the general public and meet the acceptable quality level (ACL) listed in summary.

SECTION F – PERFORMANCE

F.1 PERFORMANCE REQUIREMENTS STANDARD SUMMARY TABLES

F.1.1 Daily Performance Requirements Standard Summary

Required Services

Performance Standards Monitoring Method

Performance Standards & AQL & Incentives

Restrooms All surfaces, including sinks, water closets, urinals, partitions, showers etc., are cleaned and disinfected. All surfaces are to be maintained at a high level of shine and cleanliness, free of scale, soap scum, rust and other deposits. All porcelain fixtures and metal surfaces are clean and bright.

Doors, partitions, mirrors, and walls shall be free of obvious streaks, spots, dirt and dust.

Corners, crevices, and seams shall be clean and free of dirt and/or debris. Glass surfaces are bright and clean without smudges, streaks or have a cloudy appearance. Restrooms should have an overall pleasant odor.

Tile floors and baseboards are clean and disinfected, free of dust, dirt, smudges, stains, debris and mopping residue.

All wastepaper receptacles and sanitary napkin receptacles are emptied, clean, disinfected, and deodorized. Trashcan liners are replaced with new ones.

Restroom supplies such as soap, toilet paper and towel dispensers are fully stocked.

All services will be subject to visual checks by the COR.

Random Sampling of Check Lists turned in.

Customer Complaints:

All complaints will be substantiated for validity.

Poor performance will result in a more stringent and additional inspections

Full payment will be received for acceptable work. Rework of unacceptable work will be permitted if the schedule allows for this. If the unacceptable work is not reworked, a deduction will be made.

Incentives/Disincentives:

+ full payment for acceptable work

+ less stringent inspections for good performance

+ good evaluation for good performance

- Rework of unacceptable work

- Additional inspection for poor performance

- Deduction of payment percent for service

-poor evaluation on poor performance.

Break Room

Sweep and mop tile floors, corners, exposed baseboards and areas under furniture are clean and free of dust, dirt, smudges, stains, debris and mopping residue. Countertops and outside surfaces of cabinetry are cleaned, polished and free of dirt, grease, smudges, dirty handprints, splash marks, etc.

F.1.1 Daily Performance Requirements Standard Summary (continued)

Required Services

Performance Standards Monitoring Method

Performance Standards & AQL & Incentives

Public Reception Area

Vacuum all carpeted areas and rugs including exposed wall edges and around the exposed edges of all furniture which is not easily moveable, this includes under desks, tables, chairs, etc. All lightweight furniture must be moved and vacuumed under. All electrical cords must be picked up and vacuumed under.

Spot clean anytime a stain or soiled area needs cleaning.

Empty all waste receptacles located in this area.

Wash inside and outside of entry glass surfaces on entrance doors. Remove dust and soil from metal frames surrounding entrance glass doors.

All services will be subject to visual checks by the COR.

Random Sampling of Check Lists turned in.

Customer Complaints:

All complaints will be substantiated for validity.

Poor performance will result in a more stringent and additional inspections

Full payment will be received for acceptable work. Rework of unacceptable work will be permitted if the schedule allows for this. If the unacceptable work is not reworked, a deduction will be made.

Incentives/Disincentives:

+ full payment for acceptable work

+ less stringent inspections for good performance

+ good evaluation for good performance

- Rework of unacceptable work

- Additional inspection for poor performance

- Deduction of payment percent for service

-poor evaluation on poor performance.

Drinking Fountain and Water-bottle fill stations

Drinking fountains, water-bottle fill stations and stainless-steel splash plates shall be cleaned and disinfected.

Drinking Fountain and Water-bottle fill stations shall be free of dirt, water spots, stains, streaks and smudges and free of scale, encrustations and other deposits.

F.1.2 Three times per week Performance Requirements Standard Summary

Required Services

Performance Standards Monitoring Method

Performance Standards & AQL & Incentives

Waste Receptacles and recycling bins (ALL including offices)

All waste receptacles and recycling bins shall be emptied, kept clean and free of debris and odor.

Waste receptacles liners are replaced as needed.

Waste receptacles and recycling bins shall not contain residue or odors after emptying and all surfaces are clean of dirt, debris, spills.

All services will be subject to visual checks by the COR.

Random Sampling of Check Lists turned in.

Customer Complaints: All complaints will be substantiated for validity.

Poor performance will result in a more stringent and additional inspections

Full payment will be received for acceptable work. Rework of unacceptable work will be permitted if the schedule allows for this. If the unacceptable work is not reworked, a deduction will be made.

Incentives/Disincentives:

+ full payment for acceptable work

+ less stringent inspections for good performance

+ good evaluation for good performance

- Rework of unacceptable work

- Additional inspection for poor performance

Tile Floors Tile floors, corners and baseboards are clean and free of dust, dirt, smudges, stains, debris and mopping residue.

Use a cleaner that does not require rinsing.

Vacuum All Carpeted Areas

All carpets and rugs shall be cleaned and free of obvious dirt and debris, and without obvious spots and stains.

Floors, corners are free of trash, dirt and debris.

Baseboards and other surfaces are free of equipment markings from vacuum.

F.1.2 Three times per week Performance Requirements Standard Summary (continued)

Required Services

Performance Standards Monitoring Method

Performance Standards & AQL & Incentives

Dusting Below 5 feet

Dust below a 5 foot level of all horizontal and vertical surfaces including, but not limited to furniture, baseboards, wood molding, windowsills, bookcases, ledges, signs, wall hangings, photographs, fire alarm boxes, exhibits, conference room table, return vents.

Surfaces shall be kept free of obvious dust, dirt, and cobwebs.

All services will be subject to visual checks by the COR.

Random Sampling of Check Lists turned in.

Customer Complaints: All complaints will be substantiated for validity.

Poor performance will result in a more stringent and additional inspections

Full payment will be received for acceptable work. Rework of unacceptable work will be permitted if the schedule allows for this. If the unacceptable work is not reworked, a deduction will be made.

Incentives/Disincentives:

+ full payment for acceptable work

+ less stringent inspections for good performance

+ good evaluation for good performance

- Rework of unacceptable work

- Additional inspection for poor performance

Front Entrance Windows

All entry glass in doors and windows are clean and free of smudges, streaks, watermarks, spots and are not cloudy.

Spot Clean Walls as Needed including Cobwebs

All walls shall be free of stains using an appropriate cleaner.

All cobwebs shall be removed from walls and corners.

F.1.3 Bi-Annual Performance Requirements Standard Summary

Required Services

Performance Standards Monitoring Method

Performance Standards & AQL & Incentives

Carpet Cleaning

Carpets shampooed with cleaning machine. Use appropriate carpet cleaning products.

One-week advance notice to Government. Government will pick up all small items off floor.

All services will be subject to visual checks by the COR.

Random Sampling of Check Lists turned in.

Customer Complaints: All complaints will be substantiated for validity.

Poor performance will result in a more stringent and additional inspections

Full payment will be received for acceptable work. Rework of unacceptable work will be permitted if the schedule allows for this. If the unacceptable work is not reworked, a deduction will be made.

Incentives/Disincentives:

+ full payment for acceptable work

+ less stringent inspections for good performance

+ good evaluation for good performance

- Rework of unacceptable work

- Additional inspection for poor performance

Dusting above 5’ level

Dust furniture in all offices above a 5-foot level of all horizontal and vertical surfaces including, but not limited to tops of high bookcases and top edge of privacy partitions. Surfaces to be free of dust, bugs, cobwebs, smudge and oil.

Floors Sweep and mop floors in the furnace room. Floors are to be free of dust, dirt, smudges, debris and mopping residue.

F.3 DEFINITIONS

ACCEPTABLE QUALITY LEVEL (AQL). The maximum allowable deviation from perfect performance that may occur before the Government will invoke payment deduction. An AQL does not allow a contractor knowingly to offer defective service, but limits reduced payment to circumstances in which defective performance results in a measurable reduction in the value of services rendered.

DEFECTIVE SERVICE. A unit of service which contains one or more defects, or nonconformance with specified requirements.

CONTRACTING OFFICER (CO) – A Government personnel with the authority to bind the government in a contract.

CONTRACTING OFFICER’S REPRESENTATIVE (COR). A Government person appointed by the contracting officer to help the contracting officer with contract administration and surveillance.

CUSTOMER FEEDBACK – Customer feedback is firsthand information from the actual users of the service.

GOVERNMENT INSPECTOR. A Government person responsible for surveillance of contractor performance.

PERFORMANCE REQUIREMENTS SUMMARY (PRS). Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the contractor.

QUALITY ASSURANCE. Those actions taken by the Government to assure services meet the requirements of the Performance Work Statement (PWS).

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document used for quality assurance surveillance. The document contains specific methods the Government will use to perform surveillance of the contractor.

QUALITY CONTROL. Those actions taken by a contractor to control the performance of services so that they meet the requirements of the Performance Work Statement (PWS).

QUALITY CONTROL PLAN (QCP) – A quality control plan is a plan developed by the contractor for its internal use to ensure that it performs and delivers high-quality service.

RANDOM SAMPLING. A sampling method in which each service output in a unit has an equal chance of being selected.

SECTION G -- CONTRACT ADMINISTRATION DATA

FAR 52.245-4 Government-Furnished Property (Short Form) (Jan 2017)

GOVERNMENT-FURNISHED PROPERTY

A. Keys

The Government will provide door keys and alarm codes as required for admittance of Contractor's employees after office hours. The contractor shall be responsible if unauthorized entry to the building is gained by the use of the keys. Keys shall be returned to the Contracting Officer's Representative (COR) prior to final payment.

B. Trash Disposal

The Government will provide a dumpster container at each of the office complexes.

INVOICING SUBMITTAL PROCEDURES

The "Submit Invoice to" address for USDA orders is the Department of Treasury's Invoice Processing Platform (IPP). All invoices are to be submitted online via the electronic Invoice Processing Platform. This is a mandatory requirement initiated by the U.S. Department of Treasury and you can find more information at this website https://www.ipp.gov/index.htm.

Your company must register at https://www.ipp.gov/vendors/enrollment-vendors.htm to establish an account in order to submit an invoice on this project. Benefits of registering with IPP include the ability to create invoices directly from a contract award and submit them electronically, as well as:

email notification when invoice(s) are paid online payment history email notification when you are awarded a new contract

The email notification of payment is sent when a payment is distributed to your bank account and will include all pertinent payment information. For all questions related to IPP registration and issues with submitting invoices, please contact IPP Customer Support at 1 (866) 973-3131.

SECTION H--SPECIAL CONTRACT REQUIREMENTS

SAFETY PLAN

a) The Contractor shall provide a copy of their safety plan at the pre-work meeting.

b) The Safety Plan should be available to all employees and subcontractors working on the contract.

c) The Safety Plan should cover at a minimum:

i. Safety briefings covering the area working in, equipment being used, and any special considerations for the work under the contract

ii. Personal Protective Equipment required for the work under the contract

iii. Appropriate OSHA requirements for the type of work under the contract

iv. Weather considerations for the time of year of the contract.

v. Communication issues and locations of the nearest medical facilities to the job site.

vi. Emergency numbers to contact if an accident happens.

(vii) Date(s) and Place(s) of Delivery and Acceptance/Location

The buildings for which the janitorial services will be provided is located at USDA Forest Service, Medicine Bow Routt National Forest 2468 Jackson Street, Laramie, WY, 82070. The facility contains approximately 25,000 square feet of carpeted area and 898 square feet of tile floor.

(viii) 52.212-1 Instructions to Offerors – Commercial Items (JUN 2020) (Provision)

Addenda to provision 52.212-1:

Addenda to paragraph 52.212-1(b) Submission of Offers:

1) Offerors must have an active entity registration in the System for Award Management in order to submit an offer. https://www.sam.gov/SAM/

2) Offers submitted in response to this solicitation shall include a technical proposal, a price proposal, and contractor representations and certifications.

a) Technical Proposal – The technical proposal shall address the evaluation factors in 52.212-2. At a minimum technical proposal shall include:

i) Past Performance – provide a list of similar projects completed by your firm over the past three years. Include a brief description of the project, dollar amount, year completed, and project owner contact information (name, phone, and email).

ii) Technical Capability – Provide a list of equipment and key personnel (with qualifications) that will be used to complete this project.

iii) Biobased assessment – Identify all recycled content products, biobased products, environmentally preferable products and service, and non-ozone depleting substances to be acquired, used, and installed in the performance of the contract. If the Contractor proposes to use non-designated products, the Contractor needs to provide written justification.

https://www.sam.gov/SAM/

b) Price Proposal – Include the following: 1) the completed price schedule contained in section v of this solicitation, 2) Acknowledge any amendments issued on beta.sam.gov for this solicitation by completing and signing the posted

SF-30,

c) Representations and Certifications – Fill in the check boxes for provisions 52.204-24, 52.209-7, and 52.212-3 found in this solicitation. OR The offeror must have completed their annual representations and certifications electronically at https://www.sam.gov. If the offeror has completed SAM on-line, a copy of 52.212-3 can be pulled from the SAM website. DUNS Number:__________.

3) Submit offer by email to Contract Specialist Steve Holly, Stephen.holly@usda.gov so that it is delivered into this inbox by the due date and time. Emails should contain 3 separate attachments (Technical Proposal, Price Proposal, and Representations and Certifications) in Microsoft Word or Adobe PDF format. Be aware that large attachments may increase the time required to deliver an email. It is the offerors responsibility to confirm receipt of the offer from Contract Specialist, Steve Holly.

4) Address questions about this solicitation to Steve Holly at Stephen.holly@usda.gov no later than March 9, 2021.

(ix) 52.212-2 Evaluation – Commercial Items (OCT 2014) (Provision)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Factor 1: Past Performance Factor 2: Technical Capability Factor 3: Biobased Assessment Factor 4: Price

Technical, Biobased assessment and past performance, when combined, are approximately equal to cost or price, when compared to price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

mailto:Stephen.holly@usda.gov mailto:Stephen.holly@usda.gov

(x) 52.212-3 Offeror Representations and Certifications – Commercial Items (JAN 2021) (DEVIATION JUL 2020) (Provision)

If Offeror Representations and Certifications are not complete in SAM the offeror shall submit a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, with your offer. The full provision is available from http://www.acquisition.gov/far/.

If Offeror Representations and Certifications are complete in SAM, the offeror shall complete the following:

(b)(1)Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2)The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ______________.

[Offeror to identify the applicable paragraphs at (c) through (v) of this provision that the offeror has completed for the purposes of this solicitation only, if any. Write “None” if there are no changes needed to your online reps and certs.

These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]

(xi) 52.212-4 Contract Terms and Conditions – Commercial Items (OCT 2018)

Addenda to 52.212-4:

Replace paragraph (r) of clause 52.212-4 with the following as specified in

DEVIATION 2017-1 (AUG 2017):

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, http://www.acquisition.gov/far/ http://www.sam.gov/ https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1060550 https://www.acquisition.gov/content/part-4-administrative-and-information-matters#i1121876

Kickbacks; 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C chapter 21 relating to procurement integrity.

(xii) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items (JAN 2021) (DEVIATION JUL 2020)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab…