LMH701_CRP30847_Revised_Contract_07.01.2025.pdf

Rev. 1.30.17

Index No.: LMH701 Eff. Date: 07/01/2025* Page No.: 1

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT FROM COMMUNITY REHABILITATION PROGRAMS

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: Janitorial Services, Licking Metropolitan Housing Authority

CONTRACT No.: CRP30847 EFFECTIVE DATES: 07/01/2024 to 06/30/2025 Renewal through 06/30/2026*

The Department of Administrative Services (DAS), Office of Procurement from Community Rehabilitation Programs (OPCRP) has accepted the proposal submitted in response to the Contract Number listed above by the certified Community Rehabilitation Program (CRP) and/or the certified Agent of a Community Rehabilitation Program (Agent). The CRP and/or Agent listed herein has been awarded a contract for the services or supplies listed. The respective ordering office contract approval form, *contract terms and conditions, special terms and conditions, pricing schedules, specifications, and any attachments incorporated by reference and accepted by DAS become a part of this Mandatory Contract.

This Mandatory Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

This Mandatory Contract is available to Licking Metropolitan Housing Authority, 144 West Main Street, Newark, OH 43055..

This contract award by the Office of Procurement from Community Rehabilitation Program is in accordance with Sections 125.60 to 125.6012 of the Revised Code.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as initially advertised or described.

State agencies may make purchases under this Mandatory Contract up to $2500.00 using the State of Ohio Payment Card. Any purchase that exceeds $2500.00 will be made using the official state of Ohio purchase order (ADM-0523). Any non-state agency, institution of higher education or Cooperative Purchasing member will use forms applicable to their respective agency.

This Mandatory Contract and any Amendments thereto are available from the OhioBuys public portal at the following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: _______________________________________________________ Kathleen C. Madden, Director Date

* This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twelve (12) months, effective 07/01/2025 through 06/30/2026. It is also issued to update the price list and to update and include the scope of work within the contract effective 07/01/2025. Additionally, it is issued to update the DAS Standard Terms and Conditions, rev. 03.31.2025 and to add a summary of amendments page effective 07/01/2025.

file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3_31_25.pdf file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3_31_25.pdf https://procure.ohio.gov/pdf/CRP_Special_Terms_and_Conditions_rev_12.23.2021.pdf https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Index No.: LMH701

TABLE OF CONTENTS

SPECIFICATIONS PAGE NO.

SCOPE OF WORK 3 -5

CONTRACT ITEMS

COST SUMMARY 6

CONTRACTOR’S INDEX 7

*SUMMARY OF WAMENDMENTS 8

Index No.: LMH701*

SPECIFICATIONS

I. SCOPE OF WORK

Dates of Contract: July 1, 2025 through June 30, 2026

A. GW Business Solutions Industries, Inc. (GW) shall provide all labor and supervision to perform custodial services for

Licking Metropolitan Housing Authority (Metropolitan Housing), located at 144 W. Main Street, Newark, Ohio 43055, per the attached scope of work.

B. Hours of Service: 2 days per week – Days of the week To Be Determined (TBD), between 9:00 am and 1:00 pm.

Specific days will be determined with Customer.

C. GW shall provide all cleaning supplies, chemicals, equipment, and paper products as listed in the attached supply/equipment list. Should GW be required to provide supplies not on the list, a cost would be calculated at the annual usage times the unit price. GW would be happy to supply all items required by Metropolitan Housing.

D. Metropolitan Housing shall provide, at no cost to GW, all resources, and utilities such as: hot and cold water, electric, and trash removal services, etc. in adequate supply to perform the scope of work.

E. Excluded service areas include Storage closets/maintenance areas, sidewalks, parking lot, and Health Center to the side of the building.

F. Included service areas: Offices, Entryway, Hallways, 2 Public and 2 Employee Restrooms & Lounge, and Break Area.

G. GW shall not be responsible for the cleaning of refrigerator or microwave.

H. Desk chairs and trashcans shall be moved to perform floor care functions. GW staff will not move boxes, files, and other furniture for the purpose of floor care. In an effort to provide the best care of customer’s property, Metropolitan Housing can be notified ahead of schedule so that they may move such items prior to the performance of services.

I. Trash located in receptacles shall be emptied per the Scope of Work. Items around trashcans will not be removed unless all duties identified in the Scope of Work have been completed and “TRASH” is clearly written on item(s) to be removed.

J. GW shall dust all cabinets and countertops, per the Scope of Work, with a dust wand. Personal items, boxes, books and other items shall not be removed to perform dusting services. However, the customer is welcome and encouraged to clear surfaces of all items to allow employees who are dusting full access to clean surfaces made free of office materials.

K. Floor care, to include stripping and re-finishing hard surface floors, and carpet cleaning, are not included in this contract.

Should the customer choose to have these services as part of this contract, GW would be happy to modify this proposal to provide such.

L. A log will be kept identifying any messages to employees, such as spills, and other correspondence.

M. Monthly inspection with a designated Metropolitan Housing representative, or alternate, and GW staff managers, and/or District Manager, are encouraged. Following inspections, GW will take the appropriate actions to ensure customer satisfaction.

N. Seven (7) unpaid holidays shall be observed commensurate to the Metropolitan Housing holidays: New Year’s Day, Martin Luther King Day, Memorial Day, Fourth of July, Labor Day, Thanksgiving Day, and Christmas Day.

O. GW is fully insured. GW shall procure and maintain in full force and effect throughout the term of this Agreement, and for so long after its termination as may be necessary, the following insurance through carriers acceptable to Customer:

1. Workers’ Compensation Insurance covering injury to or occupational disease or death of the employees of GW who perform the Facility Services hereunder, in accordance with applicable statutory requirements, including Employer’s Liability Insurance, with a limit of liability under the Employer’s Liability portion of at least $100,000 per occurrence; and

2. Comprehensive General Liability Insurance, including blanket contractual liability, naming Customer as an additional insured and having a minimum of $1,000,000 combined single limits for bodily injury (each person), bodily injury (each accident), and property damage.

Simultaneously with the execution of this Agreement by all parties hereto, GW will furnish to Customer certificates evidencing the required insurance coverage. The certificates of insurance shall contain provisions that the policies they represent will not be canceled or materially changed without at least thirty (30) days’ prior written notice to Customer.

GW shall, prior to the effective date of any such change or cancellation, replace such insurance with insurance satisfactory to Customer and furnish Customer with certificates evidencing such replacement insurance.

*Include scope of work within the contract effective 07/01/2025.

P. Uniforms are not included at the request of the customer. Uniforms may be added at the customer’s request with the addition of the associated charges.

Q. Blood borne pathogen clean-up is not included in this proposal. Blood borne cleanup may be requested by the Customer and charged at the loaded hourly rate provided, plus necessary supplies/product needed.

R. Requests for special service or emergencies, other than the tasks included in the task and frequency chart will require written request of the customer and agreement from GW concerning the terms of performance. Metropolitan Housing shall designate the person or persons authorized to approve and order special services from GW. Special services require the approval of the GW Vice President of Business Services, in addition to the written request from the authorized customer. This document shall be presented with the monthly billing statement to substantiate charges for additional work services performed. A loaded hourly and loaded overtime hourly rate has been provided for your convenience.

S. Services to be provided to the Licking Metropolitan Housing Authority located at 144 W. Main St., Newark, Ohio 43055 as follows:

II. SERVICES PROVIDED

A. First Day of the Week Cleaning Tasks

1. Standard Restroom cleaning in public and employee restrooms. This includes: cleaning and disinfecting toilets, urinals, sinks and countertops, empty trash, polish/disinfect dispensers and mirrors, replenish dispensers, spot clean walls/partitions/doors, and dust and wet mop floors.

2. Dust and damp mop floors in Entryway.

3. Spot clean glass in Entryway.

4. Vacuum walk off mats in Entryway.

5. Empty waste receptacles and reline as needed.

6. Police exterior grounds and pick up trash

7. Check and clean all door windows

8. Sweep and mop floors in employee lounge (adjacent to restroom).

9. Dust and damp mop floors in Break Area

10. Clean and disinfect tables in Break Area

11. Dust and damp mop employee walkways

12. Vacuum all carpet

13. Dust all countertops and cabinets

14. Weed Flower Beds (April – September ONLY – 24 occurrences)

15. Disinfect all door frames and handles, light switches, and telephones.

B. Second Day of the Week Cleaning Tasks

1. Standard Restroom cleaning in public and employee restrooms. This includes cleaning and disinfecting toilets, urinals, sinks and countertops, emptying trash, polishing/disinfecting dispensers and mirrors, replenishing dispensers, spot cleaning walls/partitions/doors, and dust and wet mopping floors.

2. Empty all waste receptacles as needed.

3. Light cleaning as requested by the customer (not to exceed 30 minutes).

III. SUPPLIES / MATERIALS & EQUIPMENT

COST SUMMARY

*Update pricelist effective 07/01/2025.

OHIO BUYS

PRODUCT

CODE

UNSPSC

CODE ITEM DESCRIPTION

PRICE PER

CRP30847-1 76111501

Janitorial Services, Licking Metropolitan Housing Authority, 144 West Main Street, Newark, OH 43055

$594.31 per month*

CRP30847-2 76111501

Loaded Hourly Rate

$30.34 per hour*

CRP30847-3 76111501

Loaded Hourly Overtime Rate

$45.51 per hour*

Index No.:LMH701

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO: CRP30847

OAKS Vendor No.: 0000316030 GW Business Solutions, LLC.

65 South Fifth Street, P.O. Box 828 Newark, OH 43058-0828

TERMS: Net 30 Days

CONTRACTOR’S CONTACT:

Connie Teegardin Telephone: (740) 345-9861 Fax: (740) 345-3191

Email: cteegardin@goodwillnewark.com mailto:cteegardin@goodwillnewark.com

SUMMARY OF AMENDMENTS

Amendment Number

Effective Date Description

1 07/01/2025

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twelve (12) months, effective 07/01/2025 through 06/30/2026. It is also issued to update the price list and to update and include the scope of work within the contract effective 07/01/2025. Additionally, it is issued to update the DAS Standard Terms and Conditions, rev. 03.31.2025 and to add a summary of amendments page effective 07/01/2025.

*Add a summary of amendments page effective 07/01/2025.

CONTRACT FOR: Janitorial Services, Licking Metropolitan Housing Authority