LM 26-04 Chemical Supplies FY 27.pdf

CITY OF LA MARQUE

BID PROPOSAL LM #26-04

CHEMICAL SUPPLY CHLORINE AND SULFUR DIOXIDE

FISCAL YEAR 2027

INVITATION TO BID

Notice is hereby given that the City of La Marque will receive sealed bids for chemical supplies at the Wastewater Treatment Plant and various Water Facilities.

Opening Bid Time: 11:00 AM

Bid Due Date: July 29, 2026

Bid Due Time: 10:00 AM

Bids should be submitted in THREE Copies and a flash drive on the proposal forms and enclosed in a sealed envelope and plainly marked on the outside of the envelope, which clearly identifies it as being “LM #26-04 Chemical Supplies”.

THE CITY OF LA MARQUE DOES NOT ACCEPT FAXED OR EMAILED BIDS.

Bids must be addressed to:

City of La Marque

Attn: City Clerk’s Office 1111 Bayou Road La Marque, TX 77568

The City of La Marque reserves the right to accept or reject any or all bids and waive informalities in bidding.

Questions regarding this bid should be directed at:

Shannon Breaux, Director of Public Works

(409) 572-9901 / s.breaux@cityoflamarque.org mailto:s.breaux@cityoflamarque.org

TERMS AND CONDITIONS

1. Specifications and bidding documents may be secured from the City of La Marque website at: www.bids.cityoflamarque.gov.

2. The City reserves the right to reject any or all bids and to waive informalities in bidding.

In case of ambiguity or lack of clearness in stating the prices in any bid, the owner reserves the right to consider the most advantageous thereof, or to reject the bid. The award will be given to the responsible bidder submitting the lowest acceptable bid.

3. It shall be a breach of ethics to offer, give or agree to give any employee or former employee of the City of La Marque, or for any employee or former employee of the City of La Marque to solicit, demand, accept or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity.

4. It shall be a breach of ethics for any payment, gratuity or offer of employment to be made by or on behalf of a subcontractor under a contract with the prime contractor or higher tier subcontractor for any contract for the City of La Marque.

5. Before submitting a bid, each bidder must:

• Examine the contract documents thoroughly

• Visit the site

• Familiarize themselves with applicable regulations

• Study and correlate bidder observations

6. The submission of a bid constitutes understanding of all requirements.

7. Bids will be rejected if:

• Received after deadline

• Not submitted on bid form

• Not signed properly

8. This contract is issued by an organization that qualifies for exemption under Article

20.04(f) of the Texas Limited Sales, Excise, and Use Tax Act. The contractor may purchase, rent, or lease materials, supplies, and equipment used in the performance of this contract by issuing an exemption certificate to their supplier in accordance with State Comptroller’s Ruling No. 95-0.07. All exemptions shall be subject to State Comptroller’s Ruling No. 95-0.09, as amended and effective October 2, 1968.

9. The City reserves the right to revise or amend these specifications prior to the bid opening date. Any changes will be issued by addendum and distributed to all prospective bidders.

10. Unit prices shall include all charges, including bid unit price, specified quantities, and total cost. In the event of a discrepancy between unit price and extended total, the unit price shall govern.

http://www.bids.cityoflamarque.gov/

11. No payment will be made to the contractor until all work is completed and accepted by the City. Payment will be made within thirty (30) days of receipt of a properly submitted invoice.

12. Bids may not be altered or amended after the bid opening time. Any changes made prior to the bid opening must be initiated by the bidder or their authorized representative. No bid may be withdrawn after opening without written approval from the City and submission of an acceptable written explanation.

13. This contract shall be for a period of one (1) year beginning October 1, 2026. The City must obtain pricing in advance to prepare for the upcoming fiscal year budget. After the initial twelve (12) month term, the agreement may be renewed on a monthly basis and may be negotiated for an additional one-year term with the mutual consent of both parties, provided such negotiation occurs at least thirty (30) days prior to the expiration of the initial agreement. The Contractor shall provide the City with all documentation supporting any proposed price changes for City Council approval. Either party may terminate this agreement with thirty (30) day written notice to the other party.

14. The vendor hereby assigns to the purchaser any and all claims for overcharges associated with this contract that arise under the Antitrust Laws of the United States, 15 U.S.C.A. §1 et seq. (1973).

15. The city of La Marque reserves the right to award all sections to a single bidder or a separate bidder.

16. Bid received after the closing time will be returned unopened.

PRICE REVISION CLAUSE:

Whenever possible, the City prefers firm pricing for the full contract period. However, it is recognized that bidders may be unwilling to guarantee unit prices for the entire contract term due to potential changes from their source of supply.

In such instances, an asterisk (*) must be placed next to any item for which the bidder is unwilling to guarantee pricing for the full contract period. The duration of the guaranteed pricing period must be noted on a separate sheet. These items will be subject to price adjustments due to increases or decreases in the bidder’s source of supply during the term of the contract.

INCREASES:

Permissible price revisions shall not exceed the actual unit cost or percentage cost increase from the bidder’s source of supply. The City will generally accept price increases noted in the bid proposal when such increases are reasonable and within the limits described above.

However, the City reserves the right to obtain items from an alternate source if price increases are deemed excessive.

DECREASES:

If a vendor utilizes this price revision clause, any decrease in cost from the bidder’s source of supply during the contract term shall be passed on to the City.

NOTICE REQUIREMENT:

The City must receive thirty (30) days written notice prior to any price increase or decrease. Bids submitted without pricing information will not be considered. Additionally, bids based on prices in effect at the time of shipment will not be accepted.

SPECIFICTATIONS

Item No. 1 — General

The City of La Marque operates and maintains water and wastewater treatment facilities that require the use of treatment chemicals for daily operations.

The City of La Marque is requesting bids for the supply and delivery of treatment chemicals for use at City facilities. Chemicals requested under this bid include, but are not limited to:

• Gas Chlorine

• Calcium Hypochlorite

• Sulfur Dioxide Delivery Locations:

Wastewater Treatment Plant 2701-B Woodland St., La Marque, Texas

Water Treatment Facilities

10750 FM 1764

2102 Magnolia Road

4319 Kirby Drive

The intent of this bid is to establish a contract with a qualified vendor to provide chemicals on an as-needed basis for a period of twelve (12) months.

After the initial twelve (12) month term, the agreement may be renewed for up to four (4) additional one-year terms, with the mutual consent of both parties. Renewal negotiations shall occur at least thirty (30) days prior to contract expiration.

The Contractor shall provide documentation supporting any proposed price changes for City Council approval. Failure of the City and Contractor to reach agreement on pricing shall require the City to rebid the contract.

Either party may terminate the agreement with thirty (30) days written notice.

Item No.2 - Terms and Definitions:

City City of La Marque, Texas

Contractor Successful bidder awarded the contract

Gas Chlorine Liquefied chlorine meeting AWWA Standard B-301

Sulfur Dioxide (SO₂) Liquefied sulfur dioxide used for dechlorination meeting AWWA standards

Calcium Hypochlorite Granular calcium hypochlorite meeting AWWA Standard B-300 with a minimum of 65% available chlorine

Cylinder Standard 150-pound container

Ton Container One-ton chlorine container

Delivery Transportation and delivery of chemicals to City facilities

Emergency Delivery Delivery required within 24 hours of notification

AWWA

American Water Works Association

TCEQ

Texas Commission on Environmental Quality

Item No. 3 — Delivery Requirements:

The Contractor shall furnish and deliver gas chlorine, sulfur dioxide, and calcium hypochlorite to City facilities on an as-needed basis.

Delivery Locations

Wastewater Treatment Plant 2701-B Woodland St., La Marque, Texas

Water Facilities

10750 FM 1764

La Marque, Texas

2102 Magnolia Road, La Marque, Texas

4319 Kirby Drive, La Marque, Texas

Additional delivery locations within the City of La Marque may be required.

Delivery Requirements

• Deliveries shall be made during normal working hours unless otherwise approved by the

City

• Contractor shall provide a minimum of 24-hour notice prior to delivery

• Emergency deliveries shall be available within 24 hours of request

• Deliveries shall be F.O.B. destination, freight prepaid and allowed

• Contractor shall unload and place cylinders in designated storage areas

Cylinder Requirements

• Empty cylinders shall be removed at time of delivery

• Cylinders shall be in good condition and comply with applicable safety standards

• Contractor shall inspect cylinders prior to delivery

• Contractor shall be responsible for any leaks discovered upon delivery

Safety Requirements

• Contractor shall comply with all applicable federal, state, and local safety regulations

• Contractor shall comply with DOT, OSHA, and EPA requirements

• Contractor shall provide trained personnel for delivery

• Contractor shall provide emergency contact information

Quantity

Documentation

The Contractor shall provide:

• Delivery ticket for each shipment

• Quantity delivered

• Date of delivery

• Safety Data Sheets (SDS) upon request

Item No. 4 — Obligations of Contractor:

The Contractor shall furnish all labor, materials, equipment, transportation, and supervision necessary to provide gas chlorine, sulfur dioxide, and calcium hypochlorite in accordance with these specifications.

The Contractor shall:

• Provide delivery of chemicals on an as-needed basis

• Provide properly trained personnel for delivery and handling

• Comply with all applicable federal, state, and local regulations

• Comply with all DOT, OSHA, EPA, and TCEQ regulations

• Provide Safety Data Sheets (SDS) for all chemicals supplied

• Ensure all cylinders and containers are properly labeled

• Ensure cylinders are in good working condition and free of leaks

• Remove empty cylinders at time of delivery

• Provide emergency contact information available 24 hours per day

• Respond to emergency situations involving supplied chemicals

The Contractor shall be responsible for any damage or leaks resulting from defective cylinders or improper delivery procedures.

Item No. 5 — Estimated Quantities:

The quantities listed below are estimates only and are provided for bid comparison purposes.

The City reserves the right to increase or decrease quantities as needed.

Description Estimated Annual

Unit

Gas Chlorine (1-Ton Containers) 24 Each Gas Chlorine (150 lb Cylinders) 20 Each Sulfur Dioxide (150 lb Cylinders) 200 Each Calcium Hypochlorite (100 lb Drums) 12 Each

Chemicals shall be delivered on an as-needed basis throughout the contract term.

Delivery frequency will vary based on operational needs of the City of La Marque Facilities

PROPOSAL

Price

All chemicals shall be charged in accordance with the following fee schedule:

CHEMICAL SUPPLY FEES

Description Unit Price Gas Chlorine-1 Ton Container Each $ Gas Chlorine-150 lb Cylinder Each $ Sulfur Dioxide-150 lb Cylinder Each $ Calcium Hypochlorite-100 lb Drum Each $

Delivery Information

Delivery Method:

Delivery Time After Order:

Emergency Delivery Time:

CYLINDER RENTAL / DEMURRAGE (If Applicable)

Description Price 1 Ton Chlorine Container Rental $ 150 lb Chlorine Cylinder Rental $ 150 lb Sulfur Dioxide Cylinder Rental $

OTHER SERVICES REQUESTED

Emergency Delivery $ After Hours Delivery $ Leak Repair Assistance $ Technical Support $ Safety Training $ Cylinder Inspection $ Hazardous Response Support $

ADDITIONAL FEES (If Applicable)

Fuel Surcharge $ Delivery Charge $ Environmental Fee $ Hazardous Materials Fee $

Manufacturer Information

Chlorine Manufacturer:

Sulfur Dioxide Manufacturer:

Calcium Hypochlorite Manufacturer:

SIGNATURE PAGE

By signature hereon affixed, the bidder certifies that neither the bidder nor the firm, corporation, partnership, or institution represented by the bidder, nor anyone acting on behalf of such entity, has violated the Antitrust Laws and Commerce Code, or Federal Antitrust Laws, nor communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business.

Total Amount of Bid: $

Company Name:

Signature:

Printed Name & Title:

Address:

City, State, Zip:

Phone:

E-Mail:

Date:

Acknowledgement of Addenda Received:

Addendum #1

Addendum #2