RFI_for_CIMS_v2_--_2015-08-19.pdf

WASHINGTON HEADQUARTERS SERVICES (WHS) ACQUISITION DIRECTORATE

(AD)

1225 SOUTH CLARK STREET

ARLINGTON, VA 22202

CRISIS INCIDENT MANAGEMENT SYSTEM (CIMS)

PENTAGON FORCE PROTECTION AGENCY (PFPA)

A. Purpose. This is a Request for Information (RFI). This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this RFI is to obtain knowledge and information for planning purposes. Please do not send capability statements at this time. All qualified sources may respond to this RFI.

B. Introduction/Background. The Pentagon Force Protection Agency (PFPA) mission is to provide force protection, security, and law enforcement operations as required for the people, facilities, infrastructure, and other resources at the Pentagon Reservation and for DoD activities and DoD-occupied facilities not under the jurisdiction of a Military Department within the National Capital Region (NCR).

PFPA is exploring capabilities to better manage and share incident and event information with DoD, Federal, State, and local mission partner organizations within the NCR. The Washington Headquarters Services (WHS), Acquisition Directorate (AD) intends to use the North American Industry Classification System (NAICS) code 541511 if a requirement ensues.

C. Objectives: This request for information is seeking responses from industry that can provide a system for PFPA and its mission partner organizations to manage and share information during incidents impacting the Pentagon Facilities.

D. Project Requirements:

• The system shall enable effective incident management per the National Incident Management System (NIMS), National Response Framework (NRF), and Incident Command System (ICS).

• The system shall be web based and mobility enabled to support access by any authorized user, from any network, on any device, in any location.

• The system shall include geospatial information system (GIS) mapping to support incident planning and management and to support a common operating picture.

• The system shall be interoperable with Crisis Incident Management System (CIMS) software used by local jurisdictions in the NCR and the NCR CIMS Data Exchange.

• The system shall meet DoD requirements for information assurance.

• The system shall be hosted in a DoD data center.

E. Anticipated Period of Performance. The anticipated period of performance shall be for one (1) Base Period of 12 months and four (4) 12-month option periods.

F. In response to this RFI firms must please respond to the following questions:

1. Are you the software creator, or a reseller/integrator? Would you anticipate any partnership or teaming activities being required or recommended to fulfill a complete solution? Provide any General Services Administration schedules or other contracting vehicles, including contract number.

2. What out of box software capabilities does your system provide:

a. To enable Emergency Operations Centers to manage complex, all hazards incidents and events?

b. To manage the NIMS mitigation/preparedness/response/recovery lifecycle?

c. To integrate to the NCR CIMS Data Exchange?

d. If you do not natively support (a), (b), and or (c) out of box, how would you adapt and configure your system to deliver these capabilities? Have you done this previously for other customers with emergency/incident management requirements?

3. How does your geospatial information system (GIS) / common operating picture operate?

4. What are your minimum and recommended server requirements for implementation? What related software packages are required (e.g., Microsoft Structured Query Language Server, ArcGIS Server)?

5. How many DoD installations / military services / Defense Agencies are currently using your solution in their Emergency Operations Centers?

6. Has your system previously received Authority to Operate under either the Defense Information Assurance Certification and Accreditation Process (DIACAP) or Risk Management Framework (RMF)? Do you have a Certificate of Networthiness or equivalent?

7. Provide details on cost elements for system procurement and sustainment.

a. These cost elements should include but not be limited to:

i. Initial software procurement, including modules and quantity

ii. Per user licensing

iii. Add on modules

iv. Initial installation, training, configuration and go-live services

v. Software sustainment and technical support

b. Provide an estimated cost for procurement, installation, configuration, training, and go-live of a system to support up to 50 concurrent users in a DoD provided virtualized hosting environment. Provide itemization of labor, software and modules, and other direct costs where feasible based on the project requirements and other customer site installations.

8. Please provide any other general or technical recommendations not addressed in the previous questions.

C. Response Requirements:

Responses to this notice must include:

1. Company name, address and phone number.

2. DUNS Number.

3. Contractor and Government Entity (CAGE) code.

4. Size and type of business (e.g. 8(a), HUBZone, etc.) pursuant to the above mentioned NAICS code.

5. Primary Point of Contact name, phone number and email.

D. Response Due Date:

The Government requests interested parties to submit a letter of interest and a response to the questions in Section D, paragraph F and all other related information for the services described above via email with the subject line “PFPA CIMS” to Ms. Lydia Richards by 12:00 NOON ET on September 9, 2015. No phone calls please.

E. Required format: There is a maximum page limitation of 15 typed pages that are single spaced using 12 point Times New Roman font within an 8.5 by 11 inches page size. No hard copy or facsimile submissions will be accepted. Cover letters and extraneous materials (brochures, etc.) will not be considered.

F. Disclaimer and Important Notes:

This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed. Information provided will be used to assess tradeoffs and alternatives available for the potential requirement and may lead to the development of a solicitation. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted.

Any solicitation resulting from the analysis of information obtained will be announced to the public in Federal Business Opportunities in accordance with the FAR Part 5. However, responses to this notice will not be considered adequate responses to a solicitation.

No proprietary, classified, confidential, or sensitive information should be included in your response.

The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

G. Points of Contact:

Lydia Richards, Sr. Contract Specialist Email: Lydia.L.Richards.Civ@mail.mil