RFI_for_RF_Sensors__v2_08112015.pdf

WASHINGTON HEADQUARTERS SERVICES (WHS)

ACQUISITION DIRECTORATE (AD)

1225 SOUTH CLARK STREET

ARLINGTON, VA 22202

RADIO FREQUENCY SENSOR EXPANSION AND SUPPLIES

PENTAGON FORCE PROTECTION AGENCY (PFPA)

A. Purpose. This is a Request for Information (RFI). This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this RFI is to obtain knowledge and information for planning purposes. Please do not send capability statements at this time. All qualified sources may respond to this RFI.

B. Introduction/Background. The Pentagon Force Protection Agency (PFPA) mission is to provide force protection, security, and law enforcement operations as required for the people, facilities, infrastructure, and other resources at the Pentagon Reservation and for DoD activities and DoD-occupied facilities not under the jurisdiction of a Military Department within the National Capital Region (NCR).

PFPA is exploring capabilities to provide RF (radio frequency) sensor packages that will match in form and design with currently-installed sensors to ensure seamless interoperability with the current system and to be compliant with the building management approval that is in place. Therefore, these must match or exceed specific performance characteristics and physically fit into the existing power and installation infrastructure precisely.

Each sensor package consists of an antenna, a connecting coaxial cable, and a wall-mounted container that houses amplifiers, DC power management, and an optical transmitter.

Accredited testing laboratory data must show compliance with stated requirements in accordance with industry standards. For any off-the-shelf components, the original manufacturer’s accredited laboratory test reports must show compliance with the stated requirements. In addition, a U.S.

Government-verified acceptance test procedure shall be conducted to confirm sensor package interoperability with the current system after contract award.

The Washington Headquarters Services (WHS), Acquisition Directorate (AD) intends to use the North American Industry Classification System (NAICS) code 334290 “Other Communications Equipment Manufacturing.”

C. Objectives: This request for information is seeking responses from industry that can provide/design the equipment as described below.

D. Equipment Specifications:

The contractor shall provide sensor packages, where each must include:

1. Fiber Optic Transmitter

Emcore model 5021T-D 1309-FA fiber optic transmitter to match current infrastructure and ensure interoperability with the current system

2. In-line DC RFI (Direct Current Radio Frequency Interference) Filter

Rated to six amperes (6A) or greater Insertion loss equal to or greater than:

Frequency (MHz)

0.15 0.50 1 5 10 30

Common 10 20 30 40 45 40 Differential 15 45 60 60 50 50

3. In-line RF Amplifiers

Total of 3 (see attached rough drawing of the interior layout of a wall-mounted container in Figure 1)

Nominal range: 0.3 to 14000 MHz Typical gain: 12 dB (minimum 9 dB) Typical noise figure: 5.5 dB or better (maximum 7.5 dB or better) IP3 (third-order intercept point): 20 dBm or better Typical VSWR in: 1.3, out: 1.7 (or better) Powered by 12 VDC operating at or below 62 mA typical

4. Wall-Mounted Container Powered by 12 VDC operating at or below 62 mA typical Matches the existing installed containers’ mounting, installation, and operational footprint (see Figure 1) to allow for interoperability of new and existing containers o Container made of 1/8” aluminum to provide sufficient RF shielding while being light weight o Outside dimensions of 5-sided wall-mounted container Approximately 12” by 14.25” by 1.5” Lid dimensions that fit around this box Exact dimensions and drawings of case penetrations (4) and separate mounting brackets (2) provided upon award o Detachable lid (no hinge because of ceiling clearance restrictions) with tubular 7-pin, pin tumbler lock (keyed alike) o Interior will provide fiber cable management o Interior will be designed provide DC power management and distribution for the

+48 VDC pass-through, in order to supply the multiple voltages needed for the electronics

5. Ceiling-Mounted Antenna Housing

The ceiling-mounted antenna housing for each sensor package will exactly match the existing antenna installations in fit and form to comply with current building management approval (see attached picture in Figure 2) o Fit into a standard 2’ by 2’ drop-ceiling panel insert o Extend no greater than 8” below the ceiling o Constructed of thermoform white plastic o Matches the current inverted, flattened pyramid shape

6. Antenna

Single antenna element with a K-type connector for each sensor package Nominal gain greater than or equal to 5dBi from at least 450MHz to 40GHz Consistent toroidal (or circular about the vertical axis) beam pattern up to at least 6

GHz Connects to the wall-mounted container via a coaxial cable

7. Warranty

The items shall include, at minimum, a one-year warranty Extended warranty (e.g. three or five year) shall be offered as options for purchase as part of the contract

E. Anticipated Delivery. The complete shipment will be required within one year of contract award.

F. In response to this RFI firms must please respond to the following questions:

1. How long would it take to prepare a prototype for government testing that is shown to be in compliance with government-provided specifications via accredited testing laboratory data?

2. What additional information would be needed to successfully submit a proposal?

3. What quality assurance/quality control procedures are in place to ensure finished components are in compliance with government-provided specifications?

4. Please provide experience, including listing any past manufactured products, in designing and/or fabricating radio frequency (RF) components or packages such as those similar to this application.

5. Please provide experience, including listing any past manufactured products, in designing and/or fabricating antenna housings.

6. Please provide any other general technical recommendations not addressed in the previous questions.

F. Response Requirements:

Responses to this notice must include:

1. Company name, address and phone number.

2. DUNS Number.

3. Contractor and Government Entity (CAGE) code.

4. Size and type of business (e.g. 8(a), HUBZone, etc.) pursuant to the above mentioned NAICS code.

5. Primary Point of Contact name, phone number and email.

H. Response Due Date:

The Government requests interested parties to submit a letter of interest and a response to the questions in Section F and all other related information for the services described above via email with the subject line “RF SENSOR EXPANSION” to Ms. Lydia Richards by 12:00 NOON ET on September 1, 2015. No phone calls please.

I. Required format: There is a maximum page limitation of 15 typed pages that are single spaced using 12 point Times New Roman font within an 8.5 by 11 inches page size. No hard copy or facsimile submissions will be accepted. Cover letters and extraneous materials (brochures, etc.) will not be considered.

J. Disclaimer and Important Notes:

This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed. Information provided will be used to assess tradeoffs and alternatives available for the potential requirement and may lead to the development of a solicitation. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted.

Any solicitation resulting from the analysis of information obtained will be announced to the public in Federal Business Opportunities in accordance with the FAR Part 5. However, responses to this notice will not be considered adequate responses to a solicitation.

No proprietary, classified, confidential, or sensitive information should be included in your response.

The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

K. Points of Contact:

Lydia Richards, Sr. Contract Specialist Email: Lydia.L.Richards.Civ@mail.mil

Attachments:

1) Figure 1: Rough drawing of the interior layout of a wall- mounted container

2) Figure 2: Ceiling-mounted antenna housing approved by building management