Limited Sources Justification.pdf

VHAPM Part 808.405-6 Limiting Sources Attachment 2: Request for Limited Sources Justification Format >SAT

VHAPM Part 808.405-6 Limiting Sources Page 1 of 4 Original Date: 08/30/2017 Revision 02 Eff Date: 02/21/2020

LIMITED SOURCES JUSTIFICATION

ORDER >SAT

FAR PART 8.405-6

Acquisition Plan Action ID: 36C262-22-AP-4327

(1) Contracting Activity: Department of Veterans Affairs, VISN 22, Jennifer Moreno Department of veterans Affairs Medical Center, Health Administration Service (HAS)

(2) Description of Action: This acquisition is conducted under the authority of the Multiple- Award Schedule Program (41 U.S.C. 152(3) and 40 U.S.C. 501).

Order against: FSS Contract Number: 47QTCA21D009J

Name of Proposed Contractor: VECNA TECHNOLOGIES, INC.

Street Address: 1 BURLINGTON WOODS DRIVE, SUITE 201

City, State, Zip: BURLINGTON, MA 01803

Phone: 617-864-0636

(3) Description of Supplies or Services:

The estimated value of the proposed action is $ 540,132.71

VetLink hardware and services are requested by the Jennifer Moreno Department of veterans

Affairs Medical Center to support its current Veteran Self-Service check-in program. Vecna

Technologies, Inc. is the developer of the VetLink System, and the manufacturer of the VetLink hardware. The VetLink system and hardware is already deployed to all VA medical centers and

CBOCS throughout the enterprise. Vecna Technologies, Inc. is the only manufacturer to the

VetLink Kiosks and the Intelligent Queuing Devices. Vecna designs each VetLink device specifically for use with Vecna’s proprietary VetLink system. Each device operates (out of the box) on proprietary firmware (software) designed to enable VetLink hardware to securely interact with the VetLink server. The VetLink server runs Vecna’s proprietary VetLink application software.

Delivery by September 30, 2022.

1) PS-K-FS-VA VKIOSK® Freestanding Kiosk (incl. printer & scanner) QTY: 55 EA

2) PS-K-TT-VA VKIOSK® Tabletop Kiosk (incl. printer & scanner) QTY: 5 EA

3) PS-K-WM-VA VKIOSK® Wall-Mounted Kiosk (incl. printer & scanner) QTY: 2 EA http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.gpo.gov/fdsys/pkg/USCODE-2011-title40/pdf/USCODE-2011-title40-subtitleI-chap5-subchapI-sec501.pdf

VHAPM Part 808.405-6 Limiting Sources Page 2 of 4 Original Date: 08/30/2017 Revision 02 Eff Date: 02/21/2020

4) H-00123 VKIOSK® Intelligent Queuing Display (42") QTY: 12 EA

5) 2816 VetLink Thermal Printer Paper (Case = 50 rolls) QTY: 1 EA

6) 54151S (SIN) Hardware Tech Installation Services QTY: 10 EA

7) 54151S (SIN) Workflow Design & Configuration Services QTY: 2 EA

8) 54151S (SIN) Activation and Train-the-Trainer Services QTY: 2 EA

9) 54151S (SIN) Close-Out Services: Documents, Data Analysis QTY: 1 EA

10) Travel ODCs Travel for On-site Activation & Training Services QTY: 2 EA

(4) Identify the Authority and Supporting Rationale (see below and if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service.

FAR 8.405-6(a)(1)(A): An urgent and compelling need exists and following the ordering procedures would result in unacceptable delays:

FAR 8.405-6(a)(1)(B): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized

FAR 8.405-6(a)(1)(C): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures.

FAR 8.405-6(b): Items peculiar to one manufacturer:

A patent, copyright or proprietary data limits competition. The proprietary data is:

These are “direct replacements” parts/components for existing equipment.

The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing.

Vecna Technologies, Inc. is the developer of the VetLink System, and the manufacturer of the VetLink hardware. The VetLink system and hardware is already deployed to all VA medical centers and CBOCS throughout the enterprise. Vecna Technologies, Inc. is the only manufacturer to the VetLink Kiosks and the Intelligent Queuing Devices. Vecna designs each VetLink device specifically for use with Vecna’s proprietary VetLink system.

Each device operates (out of the box) on proprietary firmware (software) designed to enable VetLink hardware to securely interact with the VetLink server. The VetLink server runs Vecna’s proprietary VetLink application software.

VHAPM Part 808.405-6 Limiting Sources Page 3 of 4 Original Date: 08/30/2017

(5) Describe Why You Believe the Order Represents the Best Value consistent with FAR 8.404(d) to aid the contracting officer in making this best value determination:

Vendor is on GSA schedule 47QTCA21D009J. Supplies offered on the schedule are listed at fixed prices. GSA has already determined the prices of supplies under schedule contracts to be fair and reasonable. Therefore, ordering activities are not required to make a separate determination of fair and reasonable pricing. In addition, GSA contractor has provided a volume discount from the already negotiated fair and reasonable pricing.

(6) Describe the Market Research Conducted among schedule holders and the results or a statement of the reason market research was not conducted.

A search of GSA Advantage! (www.gsaadvantage.gov) returned vendor Vecna Technologies, Inc.

as the only GSA contractor for the required Kiosks under contract 47QTCA21D009J. Vecna Technologies is a woman-owned small business (WOSB). There are other brand kiosks available through GSA Advantage!, however, Vecna Technologies, Inc. is the developer of the VetLink System, and the manufacturer of the VetLink hardware. The VetLink system and hardware is already deployed to all of the VA medical centers and the CBOCs throughout the enterprise.

Vecna Technologies, Inc. is the only manufacturer to the VetLink Kiosks and the Intelligent Queuing Devices. Vecna designs each VetLink device specifically for use with the Vecna’s proprietary VetLink system. Each device operates (out of the box) on proprietary firmware (software) designed to enable VetLink hardware to securely interact with the VetLink server.

The VetLink server runs Vecna’s propriety VetLink application software.

(7) Any Other Facts Supporting the Justification: None

(8) A Statement of the Actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made:

VA Medical Center San Diego will continue to look for options to expand their ability to use other forms of kiosks and technology as funding and capabilities allow.

(9) Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4.

http://www.gsaadvantage.gov/

VHAPM Part 808.405-6 Limiting Sources Page 4 of 4 Original Date: 08/30/2017

SIGNATURE DATE

My Huynh Program Analyst Health Administration Service

NAME TITLE SERVICE LINE/SECTION

San Diego

FACILITY

(10) Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Signature Date

Peter Kim, Contracting Officer NCO 22

b. One Level Above the Contracting Officer (Required over the SAT but not exceeding $700K):

I certify the justification meets requirements for other than full and open competition.

Signature Date

Deeptichandra Chakka NCO 22 Division Chief

7/27/2022 https://vaww.pclo.infoshare.va.gov/PMWeb/VHAPM_Part_806.3.aspx https://vaww.pclo.infoshare.va.gov/PMWeb/VHAPM_Part_806.3.aspx