Limited Source Justisfication_Redacted.pdf

DEFENSE LOGISTICS AGENCY

DISTRIBUTION

430 MIFFLIN AVENUE SUITE 3102A

NEW CUMBERLAND, PENNSYLVANIA 17070-5007

MEMORANDUM FOR RECORD

SUBJECT: Sole Source Solicitation /Contract #SP330020P0963

REFERENCE: FAR 11.105, DFARS/ PGI 211.105 or FAR 13.106(b)(1)(i)

1. Identification of the Agency and Contracting Activity

DLA Distribution, DLA Distribution J7 BLDG 430 Mifflin Ave New Cumberland PA 17070

2. Describe the contract action, to include the dollar value and the type of limited justification.

This is a Sole Source action to be awarded as a Firm-Fixed Price contract to UNICOR Office Furniture Group (CAGE 1XFF6). DLA Distribution Corpus Christi, Texas (DDCT) for seven (7) each (EA) freestanding workstations, file cabinets, tables, chairs and associated hardware and accessories. The estimated value of this requirement is

Therefore, this acquisition is conducted under FAR Part 13, Simplified Acquisition Procedures.

3. Description of the Supplies/Services

DDCT requires furniture in order to provide current employees with a workspace to continue to perform and prevent a work stoppage resulting in mission failure. As a result, this requirement must be filled expeditiously. UNICOR Office Furniture Group is capable of fulfilling this requirement and has offered a shorter delivery schedule than necessary.

4. Justification Rationale for Use of Sole Source

In order for required workstations to function appropriately, and safely they must be procured from the same provider so that all pieces mesh together fluidly. Office workstations must be maintained to ensure the safety of employees and to promote optimum workplace functionality in support of the mission. The newly renovated space requires furniture in order to provide current employees with a workspace to continue to perform and prevent a work stoppage resulting in mission failure. As a result this

430 MIFFLIN AVENUE SUITE 3102A

NEW CUMBERLAND, PENNSYLVANIA 17070-5007

requirement must be filled expeditiously. UNICOR Office Furniture Group is capable of fulfilling this requirement and has offered a shorter delivery schedule than necessary.

5. Market Research and Interested Sources

A “Notice of Intent to Award a Sole Source Contract” was posted to the Government Point of Entry (GPE) on 18 September 2020. No responses were received and no other sources have the system or capabilities to provide this service.

6. Determination

In accordance with FAR 13.106-1(b)(1)(i), soliciting from a single source for purchases not exceeding the Simplified Acquisition Threshold, Contracting Officers may solicit from one source if the Contracting Officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., - urgency, exclusive licensing agreements, brand name, or industrial mobilization). Additionally, per FAR 13.106- 1(b)(1)(i), the Contracting Officer has determined that the circumstances of this contract action deem only one source reasonably available as these work stations are available from UNICOR Office Furniture Group.

7. Other Supporting Facts

N/A

8. Fair and Reasonable

Issuing a sole source contract to UNICOR Office Furniture Group is the most advantageous method of fulfilling the Government’s need for office work stations, price and other factors considered. The proposed prices for all years remain steady. There has been no substantive change in the requirement for this type of service.

In order to determine prices fair and reasonable the acquisition specialist contacted UNICOR Office Furniture Group to determine if quoted prices for the office furniture for this requirement were based off of a published price list. UNICOR confirmed that the prices were and the Contract Specialist reviewed the prices of UNICOR’s online published price list. Pricing from UNICOR Office Furniture Group for the desks compared favorably with pricing from the provided price list. The cost of desk for this requirement total

430 MIFFLIN AVENUE SUITE 3102A

NEW CUMBERLAND, PENNSYLVANIA 17070-5007

8. Fair and Reasonable (continued):

The Contract Specialist also reviewed a product comparison study of UNICOR’s pricing that was completed in June 2020 by an independent third party. The study confirmed that UNICOR has remained comparable in the market with price, quality and lead time as required by Far 8.02.

9. Certification, Review, and Approval

The following endorsements/approvals are to be provided for the Justification.

Contract Specialist

Contracting Officer