Limited Source Justification_W911RX-22-Q-0038_Redacted.pdf

Control No: (W911RX-22-Q-0038)

Version – February 2017

Memorandum for Record – Limiting Competition at or below the Simplified

Acquisition Threshold

1. Contracting Activity: Mission and Installation Contracting Command- Fort Riley

2. Description of Action:

Nature: ☒ New Requirement ☐ Follow-on Requirement

Contract Vehicle: ☒ Purchase Order Number W911RX-22-P-0023

☐ Blanket Purchase Agreement (BPA) Number _______________ ☐ Order/BPA# _______ against FSS Contract #_____ _________ ☐ Order #___________ against Multiple Award IDIQ Contract

Name or #______________ ☐ Order #_______ against a single award IDC Contract

☐ Modification # _______ to existing PO/TO/DO/Call Order

Pricing/Contract Type: ☒ Fixed Price ☐ Time & Materials/Labor Hours ☐ Cost Reimbursable ☐ Hybrid

Funds: ☐ Operations & Maintenance, Army (OMA) ☒ Other Funds: DHA O&M

FY: 22

Name of Proposed Contractor(s) and Address:

Fernico Inc 1910 Abbott Street, Suite 201 Charlotte, NC 28203 1-888-748-1826

Brand Name Buy: ☐ Yes ☒ No

3. Description of Services or Supplies:

This requirement is to purchase two Cortexflo Camera Systems with specific accompanying software. In accordance with new DHA policies, forensic collection will not only include sexual assault, but will expand to include forensic collection in domestic violence victims. The use of the camera in both sexual assault and domestic violence

Control No: (W911RX-22-Q-0038)

Version – February 2017 are best practice during a safe exam. There are many types of cameras, but not medical camera systems that are specific to the needs of forensic collection to include alternative light sources photography under low light, the ability to capture details of internal structures commonly injured during a sexual assault. This is paramount in the support of assault documentation collected by a sexual assault forensic examiner during court proceedings.

For Actions without Options:

Delivery Date: 25 May 2022 Total Value:

4. Authority:

☒ FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reasons for Authority Cited:

a. The requirement is to purchase the Cortexflo System, which provides a forensic camera system with specific software and camera specifically designed for the photo documentation of victims of sexual and physical abuse. Fernico is the sole provider of the Cortexflo System.

b. This is not a brand name requirement.

c. Best practice is to obtain photographs, 72 hours post assault, to capture bruising or patterned injuries of strangulation. These follow up exams are done in the clinic setting with a SACP (sexual assault care provider). It is vital to have a camera available to those providers for follow up photography to document the method of assault. If we do not have this capability then the government would not be able to meet the industry standards and evidence could be comprised when it comes to court proceedings. By not having this capability, the evidence could be inadmissible in court and prevent successful prosecution of these assault cases.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 ☐ do not apply due to the $ threshold, ☒ apply and will be followed, or ☐ do not apply due to an exception at

5.202 ______________________.

Requirement to post justification in accordance with FAR 8.405-6(b)(3), FAR 13.105(c), or FAR 16.505(a)(4)(iii)(A)

☒ Action is NOT a brand name restriction and is under $150K, no posting required