Limited Source Justification Needed_TW23 GUY PWS Skeldon Lodging_Meals FINALv2 As of 20 APR.pdf

410th Ver 1 2021-04

PERFORMANCE WORK STATEMENT (PWS)

Tradewinds Guyana 2023 (TW23 GUY) Lodging, Meals, and Class Room Facilities

Part 1 General Information

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: Under this contract, the Contractor shall furnish all lodging, meals, equipment, materials, conference spaces, and any other items and services necessary to support TRADEWINDS 2023 (ExTW-23), Execution.

Execution as defined in this PWS except for those items specified as Government furnished property (GFP) and Government furnished services (GFS). The Contractor shall perform to the terms and conditions in this contract.

1.2 Background: Lodging and meals, for United States Army South (USARSO), also referred to herein as “the Government” in support of ExTW-23, which will be held in Guyana (GUY).

1.3 Scope: Contractor shall provide non-personal services to USARSO with Lodging, Meals and Class Room facility at the locations and dates specified in Technical Exhibit 1 and Table

1. The Contractor shall accomplish services in coordination with the Contracting Officer (KO) and the Contracting Officer Representative (COR).

1.4 Objectives: The Contractor shall provide the Government with Lodging, Meals, as well as an class room facilities services. The Contractor shall provide all services and products at or above those specified in Part 5 of the PWS, unless otherwise specified by the Government.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The contractor’s existing quality assurance system shall be utilized in accordance with FAR 12.208.

1.5.1.1 RESERVED

1.5.1.2 The Contractor shall inform the COR of issues or potential issues that might affect the performance immediately upon identifying those issues. Verbal reports shall be followed up by written reports within forty-eight (48) hours. (Deliverable #1).

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP).

This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g.

deliverables, submittals, etc.) deadlines fall on a holiday, the Contractor shall be responsible for submittal.

1.5.3.1 U.S. Holidays: Work SHALL be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in Jan Presidents Day 3rd Monday in February Memorial Day last Monday in May Juneteenth June 19th Independence Day July 4th

Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.3.2 Host Nation Holidays: Work SHALL be performed on local Host Nation holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ.

Please refer to the following.

1.5.4.1 Government Facility Office Hours: The Government facility office hours (Mayor’s Cell) are Twenty-Four (24) a day, Seven (7) days a week except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.2 Government Facility Operating Hours: The Government facility operating hours (Mayor’s Cell) are Twenty-Four (24) a day, Seven (7) days a week except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.3 Contractor Support Hours: The Contractor shall provide support between the hours of 0800 to 2000, Monday through Sunday. The Contractor shall coordinate with the COR for hours of operation during local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall maintain an adequate workforce at all times, for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

1.5.4.3.1 Contractor Work Plan: RESERVED

1.5.5 Training Holidays: RESERVED

1.5.6 Place of Performance: The work to be performed under this contract will be performed at Skelodn Estate.

1.6 Security Requirements: The following information is provided on security related matters.

1.6.1 Security Program: RESERVED

1.6.2 Personnel Security Clearance Requirements: RESERVED

1.6.3 Installation Access: Access to U.S. installations, buildings and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances will be grounds for denying access to U.S. installations, buildings and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

Access to Host Nation installations, buildings and controlled areas is limited to personnel who meet Host Nation security criteria. Failure to submit required information/data and obtain required documentation or clearances will be grounds for denying access to Host Nation installations, buildings and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements.

1.6.3.1 Installation Pass Log: RESERVED

1.6.3.2 Individual Termination or Expiration of Employment: RESERVED

1.6.3.3 Contract Termination or Cancellation: RESERVED

1.6.3.4 Common Access Cards (CAC) and CAC Log: RESERVED

1.6.4 Background Checks: The Contractor shall ensure Contractor employees and subContractor employees performing services under this contract have passed a security check conducted by the Host Nation Police Department of their residence or the State Police Department of their U.S. residence. Security checks that have been completed as part of a personnel security clearance background investigation, or a previous background check that was a condition of employment, meet this requirement.

The successful completion of a background check by itself does not authorize the Contractor access to classified information. Documentation of these checks will be made available to the KO or COR upon request. The KO and/or COR will submit information to USARSO G2/OPD. The Government retains the right to exclude any employee from performance of duties under this contract if a background security check reveals an employee is a security risk. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. If the Government determines additional background checks are required, at a minimum, and upon request from the Government, the Contractor shall provide to the KO or COR, the following information on any Contractor or subContractor employee performing services under this contract: (Deliverable #2).

• Full birth name

• Married name (if applicable)

• SSN or local equivalent (ID card number)

• Date of birth

• Place of birth (city, country)

• Home telephone number

• Cellular telephone number

• Email address

1.6.4.1 U.S. Citizen: RESERVED

1.6.4.2 Local Nationals and Third Country Nationals: RESERVED

1.6.5 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use.

1.6.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

1.7 Key Control: RESERVED

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 Key Personnel: The following personnel are considered key personnel by the Government: The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and an Alternate Contract Manager, who shall act for the Contractor when the Contract Manager is absent. The Contract Manager and Alternate Contract Manager shall have full authority to act for the

a. Contract Manager and Alternate Contract Manager: The Contract Manager and Alternate Contract Manager must be able to read, write, and speak English well enough to perform all tasks and meet the terms and conditions of the contract. (Deliverable #3).

1.11 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.12.1 Contractor workspace: RESERVED

1.12.2 Contractor Identification Badges: RESERVED

1.13 Contractor Travel: RESERVED

1.14 Other Direct Costs (ODCs): RESERVED

1.15 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer.

All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.16 Non-Disclosure Requirements: RESERVED

1.17 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ , the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.18 Non-Disclosure Statements: RESERVED

1.19 Organizational Conflict of Interest (OCI): RESERVED

1.20 Phase In /Phase Out Period: RESERVED

http://www.dimoc.mil/resources/limitations/

1.21 Safety: The following provides information pertaining to Safety and Accident Prevention:

1.21.1 Safety Laws and Regulations: The Contractor shall comply with FAR 52.236- 13, Accident Prevention (November 1991), the references contained therein (e.g. U.S.

Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)), and applicable Host Nation Safety Laws and Regulations.

1.21.1.1 RESERVED

1.21.1.2 RESERVED

1.22 Environmental Compliance: The following provides information on Environmental Compliance.

1.22.1 Environmental Compliance Plan and Program: The Contractor shall ensure that all of its operations and activities conform to the Host Nation environmental policy requirements. The Contractor shall ensure that all contract personnel have received appropriate levels of training in the handling, use, storage, and disposal of hazardous material. In addition, the Contractor shall ensure that all Contractor controlled activities on Host Nation installations are conducted in accordance with Host Nation laws and policies.

If contract requires the use of hazardous materials/substances, the Contractor shall, prior to mobilization, inform the Contracting Officer (KO)/Contracting Officer Representative (COR) of the types and amount of hazardous materials needed to be brought onto the Host Nation base in order to fulfill their contractual requirements.

Contractor shall also provide the Safety Data Sheets, storage requirements and proposed storage locations for the hazardous material. The KO/COR shall provide a copy of this information to the Host Nation Base Command Cell.

Prior to contract completion, the Contractor shall remove all hazardous materials and dispose of all hazardous waste (HW) generated in accordance with Host Nation environmental laws/standards. A copy of the HW disposal documents must be forwarded to the Host Nation Base Command Cell.

The Contractor shall clean up at its own expense any contamination, including soil and ground water contamination caused by hazardous materials/substances brought onto the garrison, or by Contractor activities. The Contractor must immediately report any hazardous substance spills to the Host Nation Base Command Cell.

1.23 Required Training: The following provides information on training requirements.

1.23.1 Anti-Terrorism (AT) Level I Training: RESERVED

1.23.2 OPSEC Training: RESERVED

1.23.3 iWATCH Training: RESERVED

1.23.4 Information Assurance (IA) Training: RESERVED

1.23.4.1 RESERVED

1.23.4.2 RESERVED

1.23.4.3 RESERVED

1.23.5 Personally Identifiable Information (PII): RESERVED

1.24 Authorization to Perform Services in Guyana:

1.24.1 Contractors performing services in the Co-Operative Republic of Guyana shall comply with Guyanese law. The Contractor shall determine whether performance requires registration with Guyanese authorities or authorization to do business in Guyana and, if so, shall comply with all requirements. Whether or not registration or authorization to do business is required, the Contractor shall determine what documents or authorization its employees and any subcontractor employees must possess to work in Guyana. The Contractor shall ensure affirmatively that its employees and subcontractor employees possess such documents or authorizations.

1.24.2 RESERVED

1.24.3 By acceptance of and performance under this contract, the Contractor affirms that it has complied with the requirements above. Compliance with this requirement and Guyanese law is a material contract requirement. Noncompliance by the Contractor or subcontractor at any tier shall be grounds for issuing a negative past performance evaluation and terminating this contract for default.

1.25 Notice to Proceed: RESERVED

1.26 Electromagnetic Compatibility Directive: RESERVED

1.27 Government Property and Services: RESERVED

1.28 Conventional Forces Europe (CFE) Treaty Verification Inspection:

RESERVED

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Area of Responsibility – The U.S. Southern Command (USSOUTHCOM) area of responsibility (AOR) includes the geographic areas of Antigua and Barbuda, Argentina, Aruba, Barbados, Belize, Bolivia, Brazil, British Virgin Islands, Cayman Islands, Chile, Colombia, Costa Rica, Cuba, Curacao, Dominica, Dominican Republic, Ecuador, El Salvador, Falkland Islands, French Guiana, Grenada, Guadeloupe, Guatemala, Guyana, Haiti, Honduras, Jamaica, Martinique, Mayotte, Montserrat, Nicaragua, Panama, Paraguay, Peru, Saint Barthélemy, Saint Martin, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines, Saint Maarten, Suriname, Trinidad and Tobago, Turks and Caicos Islands, Uruguay, and Venezuela.

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired Property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract

Government Property - means all property owned or leased by the Government.Government property includes both Government-furnishedand Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document, and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s).

Statements focus on “what” is to be accomplished; however they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

ACOR Alternate Contracting Officer's Representative AE Army in Europe AFARS Army Federal Acquisition Regulation Supplement AHA Activity Hazard Analysis AQL Acceptable Quality Level AOR Area of Responsibility AR Army Regulation AT Anti-terrorism ATCTS Army Training Certification Tracking System CAC Common Access Card

CCE Contracting Center of Excellence CFE Conventional Forces Europe CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DoD Department of Defense FAR Federal Acquisition Regulation GFP Government Furnished Property HLO High Level Objective HIPAA Health Insurance Portability and Accountability Act of 1996 IA Information Awareness IAC Installation Access Control IACO Installation Access Control Office ID Identification IGE Independent Government Estimate IT Information Technology JTR Joint Travel Regulation JPAS Joint Personnel Adjudication System KO Contracting Officer MOS Method of Surveillance OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operations Security PA Property Administrator PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity RCO Regional Contracting Office SIGE Safety and Health Protection Plan STD Standard TE Technical Exhibit

USAG United States Army Garrison USARSO United States Army South UOM Unit of Measure

PART 3

Government Furnished Equipment (GFE), Government Furnished Property

(GFP), and Government Furnished Services (GFS)

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: RESERVED

3.2 Facilities: RESERVED

3.3 Utilities: RESERVED

3.4 Equipment: RESERVED

3.5 Materials: RESERVED

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS and associated contract documents, except for those items specified in Part 3 Government Property and Services.

4.2 Secret Facility Clearance: RESERVED

4.3 Materials: RESERVED

4.4 Vehicles and Equipment: RESERVED

4.5 Background Checks): The Contractor shall provide Background Checks in accordance with this PWS and as determined by the Government.

PART 5

SPECIFIC TASKS

5.2.1.1 Check-in and Checkout: In some cases, participants may show up earlier than regular check-in time. The Contractor shall allow early arrivals to check-in early, if there is availability of rooms. The hotel shall additionally allow guests with late flight departures to check out as late as 6:00PM when possible. The Contractor shall provide a separate check in area for exercise participants in lieu of the main check in desk.

Contractor shall provide a secure area for storage of personal luggage when neither early check-in or late check-out is possible.

5.2.1.2 Hotel Facilities: The Contractor shall provide access to all hotel guest facilities and amenities, to include the business center, swimming pool, spa, and exercise facilities. Amenities will be made available for guests free of charge as long as they are registered in the hotel. Access also includes copies, fax, and Internet capability charged to the individual (in the case that it is not included in the lodging package).

5.2.1.3 Security Orientation: The hotel shall provide the Government’s security representative an orientation. The hotel security manager shall meet with the Government security representative to establish a direct point of contact within the hotel staff to resolve security issues.

5.2.1.4 Hotel Representative: The Contractor shall provide a point of contact representative who will act as a liaison between the Contractor, KO, and the Contracting Officer Representative (COR). The Hotel Representative (HR) must be vested with the authority to resolve all issues as they arise. The HR shall be available throughout the entire period of performance. At the request of the Government, the hotel shall provide a list of on-call hotel points-of-contact who have the authority to resolve issues affecting their particular areas of support, (for example: room maintenance, security, banquets, payment, etc.).

5.2.3 Minimum Room Standards.

5.2.3.1 Each room shall contain at least a chair and a desk or table area with a writing surface adequate for conducting administrative work.

5.2.3.2 Each room shall contain working smoke and fire alarms capable of meeting local fire and safety codes.

5.2.3.3 Each room shall provide a private, convenient, and sanitary bathroom.

5.2.3.4 All room appliances, outlets, fixtures, shall be operational and free from defects.

All finishes (walls, ceilings, and floors) shall be free from any major damage, scars, marks, dirt, mold and dust.

5.2.3.5 All entrance doors to rooms shall have interior security locks, either deadbolt, double locking, or security hasp. All doors shall be functional and free from defects.

5.2.3.6 Reserved

5.2.3.7 Service Breakdowns: The Contractor shall ensure required maintenance or repairs for hotel equipment, to include guest rooms, microwaves, refrigerators, air conditioners, etc. are corrected at the expense of the Contractor. All equipment shall be repaired within two (2) hours of reported malfunction.

5.2.3.8 Extended Stay: Guests wishing to extend their stay in the hotel must check out within the designated checkout time on the specified end date. Guests who wish to extend their stay at the hotel may do so at the hotel’s discretion and the guests’ financial resources, not at the US Government’s expense. In the event that flights are delayed/cancelled due to inclement weather, the participants covered under the lodging contract shall be allowed to return to the hotel and utilize the facility while awaiting transportation. Additionally, in the case of a delay/cancellation is such that guests must stay an extra night/s awaiting transportation, guests shall have the option of checking back in at the US Government rate, subject to availability.

5.2.3.9 Hotel Geographic Location: The work to be performed under this contract shall be performed within a radius of 35km (22 miles) from Guyana’s Cheddi Jagan International Airport.

5.3 Meals:

5.3.1 General. Scheduled meals are prepared according to predetermined menus.

The COR will identify individuals with dietary restrictions. The hotel shall strive to accommodate special diets where feasible and within contracted meal rates. Food served in Buffet style should be labeled. Non-alcoholic juice, soft drinks, coffee, tea or beverage is included with meals. If voucher, Sign-in, or any other system is used it will be controlled/approved by either the KO or the COR. Contractor personnel will comply with Technical Exhibit A UNIVERSAL CONTROL MEASURES TO MITIGATE RISK OF FOOD-BORNE ILLNESS and any other reasonable food safety control measures to be implemented that are identified during the sanitation inspection and/or food & water risk assessment (FWRA), which would be performed by USARSO ACS MED. Accountability of the number of contracted meals is the sole responsibility of the Contractor and additional meals provided without the express written consent of the KO will be at no charge to the Government.

5.3.2 Meal Nutritional Standards. Nutritional standards will be based on nutritional guidelines outlined within AR 40-25, table B-1 (below). Energy standards are to be considered under the Heavy category. Daily protein intake per day per person will be 150 grams, and: 5.2.9.8 Serving sizes. Serving sizes will be in accordance with ATP 4- 41 and TM 10-412. As per the below updated deliverable list entails an additional 2500+ meals are to be served and an increase ABOVE AR 40-25 guidelines for protein intake

5.3.3 Hotel Meal Program. The hotel shall account for meals served and shall provide a consumption list (head count) on request to the COR with an invoice showing actual charges for each meal. The Contractor shall provide vouchers to the COR or Government representative for issuing to room guests staying under the contract. Only personnel staying under the contracted rooms will be entitled use of vouchers for meals.

The Government will only pay for meals consumed and accounted for by vouchers.

Hotel shall submit receipts and other billing information as requested by the KO. NOTE:

Payment for any drink containing alcohol is the responsibility of and must be paid for separately by the guest requesting such beverage. Additional requests for items not provided by this contract shall be paid by the individual requesting such items.

5.3.3.1 The Contractor shall provide breakfast and dinner meals within their main facilities. Provide personnel a menu to choose from or a buffet style breakfast, whichever is more feasible and within contract meal rates. The Government will identify any individuals with special dietary restrictions. The Contractor shall strive to accommodate special diets where feasible and within contract meal rates.

5.3.3.2 Breakfast. The hotel shall provide a menu to choose from or a buffet style breakfast, within contract meal rates from 6:00 a.m. until 8:30 AM. at an appropriate facility on site as agreed to by the vendor and the Government based on Attachment 1.

The Voucher or Sign-in system will apply to authorized personnel only. Any un-authorized charges shall be billed directly to the user. Breakfast shall consist of main entrees, side dishes, fruits, and a non-alcoholic beverage such as water, juice, soft drinks, tea and or coffee and be consistent with a value sufficient to provide a complete breakfast meal. Breakfast shall be served with seating in the main restaurant or at an enclosed facility on site as agreed to by the vendor and the Government.

5.3.3.3 Reserved.

5.3.3.4 Reserved

5.3.3.5 Dinner. The hotel shall provide a menu to choose from or a buffet style dinner within contract meal rates from 6:30 PM. until 8:30 PM. at an appropriate facility on site as agreed to by the vendor and the Government based on Attachment 1 for Trade Winds 23 Execution. The Voucher or Sign-in system will apply to authorized personnel. Any un-authorized charges shall be billed directly to the user. Dinner shall, at a minimum, consist of main entrees, side dishes, dessert, and a non-alcoholic beverage such as water, juice, soft drinks, tea and or coffee and be consistent with a value sufficient to provide a complete dinner meal. The hotel shall provide a minimum of four choices for its buffet/menu selection(s).

5.4 Reserved.

5.4.1 Reserved.

5.4.2 Reserved

5.4.3 Reserved

5.5 Reserved.

5.6 Baggage Service: The Contractor shall have baggage handling equipment such as carts with wheels that fit inside the elevators available for hotel guests during check-in and check-out.

5.7 Reserved.

5.8 Reserved.

5.9 Reserved

5.10 Reserved

5.11 Business Center.

5.11.1 The hotel shall provide access to the business center for all exercise participants. Access includes copies, fax, and Internet capability charged to the individual (in the case that it is not included in the lodging package).

5.11.2 The hotel shall provide access to the business center for exercise administration personnel. Access shall include copies, fax, and Internet capability.

5.11.3 Laundry Services: N/A

5.11.4 Services: N/A

5.11.5 Shuttle Service: N/A

5.12 Training Building: All class rooms in the training building may be used continuously for 24 hours a day throughout the performance period. Primary entry doors to all training building and all rooms shall be lockable; a key for each room shall be made available to the designated Government security manager.

The hotel shall retain a copy of the key to permit access of approved janitorial and/or maintenance teams. Any hotel service entry doors shall be secured when not used for cleaning, setup or maintenance of the room. Security personnel shall ensure all doors are secured every evening after 7:00 PM unless in use. In the event an unsecured door is located the Government security manager shall be notified. Windows, if present, shall have operational locks. Those conference rooms at ground level or with a publicly accessible balcony that have windows shall have blinds, shutters or curtains to prevent outside viewing of the class room.

5.12.1 All class room facilities shall provide be well lit and have individually controlled heating or air- conditioning (seasonally dependent). Lighting in each room shall be controlled by switches located near the main entry doors; dimmer switches are preferable. Large conference rooms that can be divided into smaller, separate rooms shall have lighting controls in each individual section.

5.12.2 Tables and chairs in individual rooms will be of the same type, style and size. Tables shall be covered with matching tablecloths to present a neat, businesslike atmosphere. Table coverings should not prevent chairs from being placed under the table or interfere with someone sitting at the table. All chairs shall be padded and in good condition (no rips or tears in material, no missing feet or loose legs, clean unsoiled cushions, etc.). Unless otherwise requested, chairs will not have armrests. Ashtrays shall not be placed in any of the conference facilities, as smoking will not be permitted at indoor conference functions.

5.12.3 All class rooms shall have working, safe electrical outlets based on national electrical standards and laws. Loose, broken or inoperative outlets will be repaired immediately upon discovery. The electrical capacity of each conference room must be able to support the configuration as explained by the requirements for each room. The Training building shall supply extension cords and/or electrical power strips where there is a computer, projector or other electrical device if no wall outlet is nearby (3 ft). Electrical cords shall be installed in a safe manner to preclude tripping or overload of an electrical circuit.

5.12.4 Specific setup details for each class room/area will be provided no later than one week prior to use.

5.13 Reserved.

5.14 Service Contract Reporting (SCR): Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be repor410th Veted any time r 1

2021-04 during the FY, all data shall be reported no later than October 30 of each calendar year using http://sam.gov. Page 20 of 35 http://sam.gov/

6.1.3 National Industrial Security Program Operating Manual (DoD 5220.22-M)

6.1.4 The Army Physical Security Program (AR 190-13)

6.1.5 U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)

6.1.6 Information Assurance Workforce Improvement Program (DoD 8570-M)

6.1.7 Information Assurance Training Certification and Workforce Management Directive (DoDD 8570.01)

6.1.8 Information Assurance (AR 25-2)

6.1.9 Policies and Procedures for Property Accountability (AR 735-5)

PART 6

APPLICABLE PUBLICATIONS

6.1.2 Department of Defense Security Agreement (DD Form

441)

7. Attachment and Technical Exhibit List

7.1 Technical Exhibit A – Performance Requirements Summary

7.2 Technical Exhibit B –Contracted Rooms

7.3 Technical Exhibit C – Contracted Class Room

7.4 Attachment 1- Catered Meals

7.5 Attachment 2- AR 40-25, TABLE B-1

7.6 Attachment 3- Deliverable Schedule

7.7 Attachment 4- OCI Language

7.8 Attachment 5- UNIVERSAL CONTROL MEASURES TO MITIGATE

RISK OF FOODBORNE ILLNESS

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

PRS#1 - Combating Trafficking in Persons FAR 52.222-50 c

The Contractor shall Notify its employees of:

a. The United States Government's zero tolerance policy described in paragraph

(b) of this clause.

The actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment.

100% Compliance

100% Inspection

25% Deduction from Contract Total

PRS#2 - PWS para Contractor shall provide non-personal services to USARSO with Lodging, Meals and services at the locations and dates specified in the PWS and attachments.

The Contractor provides the correct number and type of rooms as specified in Attachment two (2).

100% Compliance

100% Inspection

Reimbursement of Measurable Loss to the Government Deducted from Contract Total Amount

PRS#3 - PWS para The Contractor shall ensure Contractor employees and Subcontractor employees performing services under this contract have passed a security check conducted by the Host Nation Police Department of their residence or the State Police Department of their U.S. residence

The Contractor within 24 hours notifies the KO and COR in writing of that information..

100% Compliance

100% Inspection

5% Deduction from Contract Total Amount

PERFORMANCE

OBJECTIVE

STANDARD AQL MOS DISINCENTIVE

for not meeting

Performance

Standards

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

Group Arrival Date

Departure Date

Estimated Guests

Estimate Number of

Nights

Total # of

Nights

US Army 14 Jul

18 Jul 2023 75 5 375

TECHNICAL EXHIBIT B

CONTRACTED ROOMS

Group Arrival Date

Departure Date

Estimate Number of

Nights

Total # of

Nights Training Building

14 Jul

18 Jul 2023 5 5

TECHNICAL EXHIBIT C

CONTRACTED CLASS ROOMS

ATTACHMENT 1

Catered Meals

Date Breakfast Lunch Dinner

Meals

Per day

14-Jul-23 75 0 75 150

15-Jul-23 75 0 75 150

16-Jul-23 75 0 75 150

17-Jul-23 75 0 75 150

18-Jul-23 75 0 75 150

Total # of Meals 375 0 375 750

ATTACHMENT 2

AR 40-25, TABLE B-1

ATTACHMENT 3

Deliverables Schedule

Deliverable Frequency # of Copies Medium/Format Submit To

PRS # 3. The

Contractor shall provide a Contract

Manager and hotel representative (HR) as a liaison. The

Contract Manager and

HR shall be vested with the authority to resolve issues as they arise. The Contract

Manager or HR shall be available throughout duration of the contract or the time period the hotel is in use by the

Government.

PWS Para 1.6.10

One time. The letter of instruction will be provided to the KO seven (7) days prior to contract start date and to the COR upon his/her arrival to the hotel.

# Copies 1 MS word to the KO and hard copy to the COR. The

Contractor or HR shall provide the COR a letter of instruction in writing with a list of on-call hotel points-of-contact who have the authority to resolve issues affecting their particular areas of support, (for example:

room maintenance, security, payment, etc.)

The Contractor shall rework and or provide rework of any work not meeting the standards set forth in this PWS at no additional cost to the

Government any NON

Conformance will delay invoice approval by the

COR/Government and be reflected in the CORs report to the Contracting

Officer

PRS # 4. The

Contractor shall provide signed non-disclosure agreements to the Government prior to commencement of work under the contract.

PWS Para. 1.6.16.1

One time. Original signed copies of Non-

Disclosure agreements will be given to the KO seven (7) days prior to contract start date and to the COR upon his/her arrival.

# Copies 1 MS word to the KO and hard copy to the COR.

The Contractor shall rework and or provide rework of any work not meeting the standards set forth in this PWS at no additional cost to the

Government any NON

Conformance will delay invoice approval by the

COR/Government and be reflected in the CORs report to the Contracting

Officer

Deliverable Frequency # of Copies Medium/Format

SUBMIT TO

PRS # 5. The Contractor shall immediately within 24 hours notify the KO and

COR in writing of any source (including host country law enforcement) of criminal activity by

Contractor employees, Subcontractors, or

Subcontractor employees.

PWS para. 1.6.7.5.1

One time. # Copies 1 MS word to the KO and hard copy to the COR.

The Contractor shall rework and or provide rework of any work not meeting the standards set forth in this PWS at no additional cost to the

Government any NON

Conformance will delay invoice approval by the

COR/Government and be reflected in the

CORs report to the

Contracting Officer

ATTACHMENT 4

OCI LANGUAGE

1.6.17 Organizational Conflict of Interest (OCI).

(a) Work under this contract may create a future organizational conflict of interest (OCI) in the way of unequal access to information that could prohibit the Contractor from competing for or being awarded future Government contracts. It is not the intention of the 410th CSB, RCC Americas to foreclose a vendor from a competitive acquisition due to a perceived OCI. 410th CSB, RCC Americas Contracting Officers are fully empowered to evaluate each potential OCI scenario based upon the applicable facts and circumstances. The final determination of such action may be negotiated between the impaired vendor and the Contracting Officer. The Contracting Officer's business judgment and sound discretion in identifying, negotiating, and eliminating OCI scenarios should not adversely affect the 410th CSB, RCC Americas’s policy for competition. The 410th CSB, RCC Americas is committed to working with potential vendors to eliminate or mitigate actual and perceived OCI situations, without detriment to the integrity of the competitive process, the mission of the 410th CSB, RCC Americas, the Army, or the legitimate business interests of the vendor community.

(b) Mitigation plans. The Contractor shall review its OCI mitigation procedures to avoid any potential OCI created by performance under this contract. The Contractor shall submit the reviewed OCI mitigation plan to the Contracting Officer no later than thirty (30) days after award. The 410th CSB, RCC Americas reserves the right to reject a mitigation plan, if in the opinion of the Contracting Officer, such a plan is not in the best interests of the 410th CSB, RCC Americas or the Army. Additionally, after award, the 410th CSB, RCC Americas will review OCI mitigation plans, as needed, in the event of changes in the vendor community due to mergers, consolidations, or any unanticipated circumstances that may create an unacceptable organizational conflict of interest.

(c) Potential Organizational Conflict of Interest. The following provides examples of situations where mitigation plans may or may not be required by the 410th CSB, RCC Americas. These examples are not intended to be all inclusive.

(1) Unequal access to information. Access to "nonpublic information" as part of the performance of an Army contract could provide the Contractor a competitive advantage in a later competition for another Army contract. Such an advantage could easily be perceived as unfair by a competing vendor who is not given similar access to the relevant information. If the requirements of the Army procurement anticipate the successful vendor may have access to nonpublic information, the successful vendor should be required to submit and negotiate an acceptable mitigation plan. Alternatively, the "nonpublic information" may be provided to all vendors.

(2) Biased ground rules. A Contractor in the course of performance of an Army contract has in some fashion established important "ground rules" for another Army contract, where the same Contractor may be a competitor. For example, a Contractor may have drafted the statement of work, specifications, or evaluation criteria of a future Army procurement. The primary concern of the Army in this case is that a Contractor so situated could slant key aspects of procurement in its own favor, to the unfair disadvantage of competing vendors.