Limited Source Justification - CCR Website Support.pdf

Limited Source Justification

“Source Selection Information – see FAR 2.101 and 3.104”

1. Identification of the agency and contracting activity.

a. Federal agency and contracting activity. HHS/NIH/NCI/OA/SAB

b. Sponsoring organization. NIH, NCI, Center for Cancer Research (CCR)

c. Project Officer information.

Project Officer name: Andrew Burton

Mailing address. 9609 Medical Center Drive

Rockville, MD 20850

E-mail address. andrew.burton@nih.gov

Telephone number. 240-781-3277

2. Nature and/or description of the action being approved.

a. Acquisition purpose and objectives. The purpose of this acquisition is to award a two-month bridge contract for critical maintenance and development of CCR’s public facing website www.ccr.cancer.gov. This website consists of 2,000+ pages and is the principal communications tool for patients seeking trials, faculty and staff recruitment, collaboration and publicizing research advances and communicating with over 3,500 CCR staff. The site has 42k users per month and 109.2k unique views per month.

b. Project background. This two-month bridge contract is a continuation of Contract Number GS-06F-0801Z Order Number 75N91021F00189 with WebFirst, Inc. The period of performance for the current order is from July 1, 2021, through March 31, 2022. The existing order was not previously issued under sole-source or limited-sources procedures. The total dollar amount obligated on the existing order to date is $249,849.66.

3. Description of the supplies or services required to meet the agency’s needs (including the estimated value).

a. Project title. Website Maintenance and Development for CCR.cancer.gov

b. Project description. The contractor shall provide Program Management Support, Site Support and Maintenance, Development Support, Technical Support, and Reporting to assist CCR with maintaining and developing www.ccr.cancer.gov. Objectives include:

Responding to and troubleshooting all website issues.

Collaborating with CCR Office of Information Technology (OIT) to deploy the website and supporting infrastructure to OIT’s hosting environment.

Collaborating with CCR OIT to identify and prevent and respond to any website security breaches.

Collaborating with CCR OIT to ensure the website is protected by enabling appropriate security measures.

Updating HTML, CSS, and JavaScript regularly and ensure the website functions properly with necessary Drupal patches in all the latest versions of major website browsers like Chrome, Safari, Firefox and on mobile devices.

Conducting content audits to eliminate redundant and/or duplicate information.

Ensuring website quality and efficiency by conducting regular test plans.

Collaborating with the CCR web site governance team to ensure the website aligns with communications goals and that it complies with the style guide and other governing documents and policies.

Ensuring full compliance with governing federal policies and regulations.

Implementing industry best practices as appropriate.

Requirement type.

Support services (non-research & development).

Supplies/equipment

X Information technology (IT) Other (specify): ____________________

Type of action.

New requirement X Follow-on

Other (specify): ______________________

Proposed contract/order type.

X Firm-fixed-price Time and materials Indefinite delivery (specify whether indefinite quantity, definite quantity, or requirements): ___________ Other (specify): ___________

Acquisition identification number. 6305666

c. Total estimated dollar value and performance/delivery period.

Period of Performance: April 1, 2022 through May 31, 2022.

Total Estimated Dollar Value: $89,000.00

4. Identification of the justification rationale [see 8.405-6(a) and (b)] and, if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service.

a. Acquisition authority.

X This acquisition is conducted under the authority of the Multiple

Award Schedule Program. In accordance with Federal Acquisition Regulation (FAR) 8.405-6(a), consideration of schedule contractors will be restricted to fewer than the number required at FAR 8.405-1, 8.405-2, 8.405-3 (i.e., fewer than three FSS contractors). FAR 8.405-6(a)(1)(i), for a proposed order or BPA with an estimated value exceeding the micro-purchase threshold not placed or established in accordance with the procedures in 8.405-1, 8.405-2, or 8.405-3, the only circumstances that may justify the action are-

(A) An urgent and compelling need exists, and following the procedures would result in unacceptable delays;

(B) Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized;

X (C) In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order or BPA must not have been previously issued under sole-source or limited-sources procedures.

This acquisition is conducted under the authority of the Multiple Award Schedule Program. In accordance with FAR 8.405-6(b), consideration of schedule contractors will be restricted only to the item peculiar to one manufacturer. An item peculiar to one manufacturer can be a particular brand name, product, or a feature of a product, peculiar to one manufacturer. A brand name item, whether available on one or more schedule contracts, is an item peculiar to one manufacturer.

b. Demonstration of the proposed contractor(s) unique qualifications to provide the required supply or service.

Name and address of the proposed contractor(s).

WebFirst, Inc.

9200 Corporate Blvd, Suite 375 Rockville, MD 20850-3886

Nature of the acquisition and proposed contractor(s) unique qualifications.

In the interest of the economy and efficiency, this two-month bridge contract is a logical follow-on to existing Federal Supply Schedule Contract Number GS-06F-0801Z Order Number 75N91021F00189. The existing order was not previously issued under sole-source or limited-sources procedures.

The incumbent contractor is currently completing non-severable development work that will not be ready for deployment prior to the end of the current contract period on March 31, 2022. Transitioning to a new contractor for this minimal two-month period would cause significant unacceptable delays and duplication of costs to re-engage CCR for requirements development, establish internal staging servers, review and analyze the modules under development by the incumbent contractor, and quality assurance test the incumbent contractor’s software code. The existing order could not be extended to complete this non-severable work due to the expiration of Contract Number GS-06F-0801Z.

Additionally, a lapse in maintenance support would result in unacceptable delays to critical software patches, security updates, and identification, prevention, and response to any website security breaches. Any delay in maintenance would result in unacceptable cybersecurity vulnerabilities that would be highly detrimental to the CCR mission.

5. Determination by the ordering activity Contracting Officer that the order represents the best value consistent with FAR 8.404(d).

GSA has already determined the prices of the services under the proposed contractors FSS contract, including fixed hourly rates for services, to be fair and reasonable. Based on the aforementioned, there is no reason to believe that price will not be fair and reasonable to the Government. A final fair and reasonable price determination will be conducted prior to the award of this contract.

6. Description of the market research conducted among schedule holders and the results, or a statement of the reasons market research was not conducted. This acquisition is being conducted as a logical follow-on due to the non-severable development work remaining and the transition risks associated with awarding to a new contractor for this minimal two-month bridge contract.

Any longer-term follow-on contract for CCR.cancner.gov Website Maintenance and Development will be conducted under competitive procedures.

7. Any other facts supporting the justification. None.

8. Statement of the actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made.

a. Removal of barriers to competition Any longer-term follow-on contract for CCR.cancer.gov Website Maintenance and Development will be conducted under competitive procedures.

b. Listing of sources, if any, that expressed an interest, in writing, in the acquisition. None.

9. Program office certification.

This is to certify that the portions of this justification that have been developed by the undersigned program office personnel, including supporting information and/or data verifying the Government’s minimum needs or requirements, or other rationale for limited sources, are accurate and complete.

Official Name & Title Signature Date

Project Officer Andrew Burton, COR, CCR ARC

Project Officer’s

Immediate Supervisor

Chris Corey, Director, CCR ARC

Head of the Sponsoring

Program Office

Melissa Bronez, Associate Director, ROP, CCR

10. Contracting Officer certification.

This is to certify that the justification for the proposed acquisition has been reviewed and that to the best of my knowledge and belief the information and/or data provided to support the rationale and recommendation for approval is accurate and complete.

Official Name & Title Signature Date

Contracting Officer

John Turner, CO, OA, NCI

04.05.22