Limited Source Justificaiton_Redacted.pdf

8/18/2020

SUBJECT: LIMITED SOURCES JUSTIFICATION

PROJECT: EMERGENCY MAINTENANCE SERVICES

PROCUREMENT REQUEST NUMBER: NB193000-20-02869

I. AGENCY/CONTRACTING ACTIVITY:

This limited source justification is executed by the Department of Commerce (DOC), National Institute of Standards and Technology (NIST), Acquisition Management Division (AMD) on behalf of the Office of Facilities and Property Management (OFPM), Facilities Maintenance Division-Gaithersburg (FMD-G).

II. NATURE AND/OR DESCRIPTION OF ACTION BEING APPROVED:

This is a limited source justification for the issuance of a sole source Firm-Fixed-Price Task Order to M.C. Dean, Inc. against GSA Schedule 03FAC, Contract 47QSWA19D002W for non-personnel services to provide emergency maintenance and repairs support for OFPM, FMD-G at the NIST campus located in Gaithersburg, MD. This is a new requirement in response to the National COVID-19 Pandemic outbreak.

III. DESCRIPTION OF SUPPLIES/SERVICES REQUIRED TO MEET THE

AGENCY'S NEEDS:

Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials and supervision needed to perform facility maintenance and repairs in building, laboratory, and mechanical spaces as necessary to complete the COVID-19 Phase 1 reopening plan of the NIST Gaithersburg Campus located at 100 Bureau Drive, Gaithersburg, MD 20899.

Contractor shall provide twelve (12) HVAC Technicians, four (4) Electricians, four (4) Plumbers, four (4) General Maintenance Technicians, one (1) Environmental, Safety and Health Manager and one (1) Senior Building Engineer to perform the required maintenance and repairs. Work shall include, but is not limited to, performing maintenance and repairs to the following facility systems:

Air Handling Units Plumbing and Systems Mechanical Systems Humidification Systems Pumps (i.e. sump pumps, chilled water pumps, hot water circulation pumps) HVAC Systems Exhaust and Fume Hood Fans Steam/Hot Water Heat Exchangers Domestic and Lab Hot Water Generators Low Temperature Chillers Fan Coil Units

The Period of Performance shall include a six (6) month base period with an option to extend for six (6) months. The Independent Government Cost Estimate for these services is

IV. THE AUTHORITY AND SUPPORTING RATIONALE:

Authority:

FAR 8.405-6(a)(l)(i)(A) - an urgent and compelling need exists and following the procedure would result in unacceptable delays.

Rationale:

On March 13, 2020 the Director & Under Secretary of Commerce for Standards and Technology ordered the NIST Gaithersburg campus shutdown in response to the President of the United States issuance of Proclamation 9994 declaring a National Emergency Concerning the Novel Coronavirus Disease (COVID-19) Outbreak. On July 6, 2020 NIST Gaithersburg began Phase 1 of the reopening and reconditioning of the campus. The majority of the FMD-G workforce responsible for maintaining facility systems have been designated as “high-risk” per the Centers for Disease Control and Prevention (CDC) guidelines and are unable to work on-site due to COVID-19 health and safety restrictions. These restrictions are expected to remain in place until the reopening and reconditioning of campus is complete. Due to lack of proper maintenance during the 115-day shutdown, the facility systems responsible for maintaining strict environmental conditions that support mission critical scientific research have deteriorated. The Phase 1 reopening plan requires that maintenance and repairs be performed on these deteriorating systems in order to return the campus to a fully operational status. NIST requires a Contractor to provide emergency maintenance and repairs in support for the Phase 1 reopening of the Gaithersburg campus.

NIST has an immediate need as this requirement directly impacts the operational status of the campus. The Procurement Administrative Lead Time (PALT) established by the DOC for competing a requirement of this size and scope is 165 calendar days. OFPM has determined that following the established procedures would result in an unacceptable delay in the reconditioning of critical facility system of the Gaithersburg campus; therefore, NIST is authorized to restrict consideration in accordance with FAR 8.405-6(a)(l)(i)(A).

Through market research, NIST has determined that M.C. Dean has successfully performed facility maintenance and repairs in the past, are currently performing COVID-19 related facility maintenance for the White House Service Center, are able to provide the required qualified personnel at time of award, and are therefore uniquely qualified to provide the required services.

VIII. STATEMENT OF ACTIONS, IF ANY, THE AGENCY MAY TAKE TO

REMOVE OR OVERCOME ANY BARRIERS THAT LED TO THE

RESTRICTED CONSIDERATION BEFORE ANY SUBSEQUENT

ACQUISITION FOR THE SUPPLIES OR SERVICES IS MADE:

NIST has an urgent and immediate need for services. The need for these services is directly related to the current COVID-19 health and safety restrictions. If a need for additional services exists beyond the contract period of performance, future requirements shall be competed in accordance with the FAR.

IX. CONTRACTING OFFICER' S CERTIFICATION:

By signature on this limited source justification, the Contracting Officer certifies that this justification is accurate and complete to the best of the Contracting Officer 's knowledge and belief.

TERESA HARRIS DATE

CONTRACTING OFFICER

X. PROGRAM OFFICE CERTIFICATION:

Evidence that any supporting data that is the responsibility of technical or requirements personnel (e.g., verifying the Government's minimum needs or requirements or other rationale for limited sources) and which form a basis for the justification have been certified as complete and accurate by the technical or requirements personnel.

RANDY WEIDNER DATE

ENGINEERING TECHNICIAN

XI. DETERMINATION BY THE APPROVING OFFICAL

JO-LYNN DAVIS DATE

ACTING BUREAU PROCUREMENT OFFICAL

TERESA HARRIS Dig tally signed by TERESA HARRIS Date: 2020.08.18 13:03:25 -04'00'

RANDY WEIDNER Digitally signed by RANDY WEIDNER Date: 2020.08.19 09:38:13 -04'00'

JO LYNN DAVIS Digitally signed by JO LYNN DAVIS Date: 2020.08.19 13:48:28 -04'00'