INVITATION FOR BID

Solicitation Number 2026-ITB-039

Landscape Hardscape Improvements

1. NOTICE TO BIDDERS

The City of Sugar Land seeks bids for furnishing all labor, material, and equipment, and performing all work required for the following project in the City:

CIP PROJECT NAME: Landscape Hardscape Improvements

CIP PROJECT NUMBER: 2026-ITB-039

LOCATION OF WORK: Various locations throughout the City

Plans, specifications, and bidding documents may be obtained from OpenGov Procurement.

Sealed bids in triplicate, one (1) original and two (2) copies, shall be delivered to the City of Sugar Land

Receptionist Desk, 1st Floor City Hall, 2700 Town Center Boulevard North, Sugar Land, Texas, 77479, on or before 11:00 am on Thursday, September 3, 2026, at which time bids will be publicly opened and read. Bids received after the opening date and time will not be considered.

Questions regarding this Invitation to Bid must be received on or before 3:00 pm on Thursday, August 27, 2026. Please post all questions to OpenGov Procurement.

Contact with any personnel of the City other than as authorized in this Invitation to Bid, regarding this

Invitation to Bid, may be grounds for elimination from the selection process.

The City does not assume responsibility for not receiving questions from the Bidder or the Bidders’ receipt of any answers, addenda, or amendment.

THE SELECTED BIDDER(S) WILL BE REQUIRED TO ENTER INTO THE CITY OF SUGAR

LAND STANDARD CONTRACT FOR Civil Engineering Construction PROJECTS AND PROVIDE

AND MAINTAIN THE MINIMUM INSURANCE COVERAGES REQUIRED UNDER THE

CONTRACT. THE CONTRACT IS INCLUDED AS AN ATTACHMENT TO THIS ITB.

The City Council will award the contract as provided in the Invitation to Bid. The City of Sugar Land will give notice of the contract award within ninety (90) calendar days after the opening date and time.

2. SCOPE OF WORK

2.1. SPECIFICATIONS

CITY OF SUGAR LAND Solicitation Number 2026-ITB-039

Landscape Hardscape Improvement Project

• Contract quantities are estimated and are for the purpose of establishing a contract budget and evaluating bid proposals. It is the City’s intent to utilize all budgeted contract funds, however the quantity of unit work items may vary dependent on the City’s needs.

• Work Locations are State Highway 6 and University Blvd.

• All locations will be marked and verified by City Staff prior to work commencing.

• Measuring device to be used to verify measurements is a Trimble R580 Centimeter System.

• Contractor is responsible for daily clean up of all waste materials.

• No overnight lane closures allowed.

• Contractor is responsible for the restoration of all damaged landscaping or irrigation to original condition.

• A Traffic Control Plan Request Form will need to be submitted to TxDot and approved prior to work commencing.

• Equipment staging area is not provided during the project.

• Contractor is responsible for 811 Locates for work locations.

• Construction details for this project included in the bid packet.

• Full set of Construction Details can be found https://www.sugarlandtx.gov/263/Standards-Permits

• City of Sugar Land Standard Specification Included as an attachment.

• A site visit is recommended; see the map attached.

2.2. SCHEDULE OF KEY EVENTS

Advertised in local paper/Notice Posted to

OpenGov Procurement:

August 19, 2026

Questions Deadline: August 27, 2026, 3:00pm

Questions Answered and Addendum posted: August 28, 2026, 3:00pm

Bids Due: September 3, 2026, 11:00am

1st Floor Receptionist Desk, City of Sugar

Land City Hall, 2700 Town Center

Boulevard North, Sugar Land, TX 77479

3. INSURANCE REQUIREMENTS

https://www.sugarlandtx.gov/263/Standards-Permits

REQUIREMENTS FOR GENERAL SERVICES CONTRACT

The Contractor shall comply with each and every condition contained herein. The Contractor shall provide and maintain the minimum insurance coverage set forth below during the term of its agreement with the City. Any

Subcontractor(s) hired by the Contractor shall maintain insurance coverage equal to that required of the

Contractor. It is the responsibility of the Contractor to assure compliance with this provision. The City of

Sugar Land accepts no responsibility arising from the conduct, or lack of conduct, of the Subcontractor.

NOTE: The nature/size of a contract/agreement may necessitate higher limits than shown above. These requirements are only meant as a guide, but in any event, should cover most situations. Check with Purchasing

& Risk Management if you need assistance or need additional information.

3.1. INSTRUCTIONS FOR COMPLETION OF INSURANCE DOCUMENT

With reference to the foregoing insurance requirements, Contractor shall specifically endorse applicable insurance policies as follows:

A. The City of Sugar Land shall be named as an additional insured with respect to General Liability and

Automobile Liability on a separate endorsement

B. A waiver of subrogation in favor of The City of Sugar Land shall be contained in the Workers

Compensation and all liability policies and must be provided on a separate endorsement.

C. All insurance policies shall be endorsed to the effect that The City of Sugar Land will receive at least thirty (30) days' written notice prior to cancellation or non-renewal of the insurance.

D. All insurance policies, which name The City of Sugar Land as an additional insured, must be endorsed to read as primary and non-contributory coverage regardless of the application of other insurance.

E. Chapter 1811 of the Texas Insurance Code, Senate Bill 425 82(R) of 2011, states that the above endorsements cannot be on the certificate of insurance. Separate endorsements must be provided for each of the above.

F. All insurance policies shall be endorsed to require the insurer to immediately notify The City of Sugar

Land of any material change in the insurance coverage.

G. All liability policies shall contain no cross liability exclusions or insured versus insured restrictions.

H. Required limits may be satisfied by any combination of primary and umbrella liability insurances.

I. Contractor may maintain reasonable and customary deductibles, subject to approval by The City of

Sugar Land.

J. Insurance must be purchased from insurers having a minimum AmBest rating of B+.

K. All insurance must be written on forms filed with and approved by the Texas Department of Insurance.

(ACORD 25 2016/03) Coverage must be written on an occurrence form.

L. Contractual Liability must be maintained covering the Contractors obligations contained in the contract. Certificates of Insurance shall be prepared and executed by the insurance company or its authorized agent and shall contain provisions representing and warranting all endorsements and insurance coverages according to requirements and instructions contained herein.

M. Upon request, Contractor shall furnish The City of Sugar Land with certified copies of all insurance policies.

N. A valid certificate of insurance verifying each of the coverages required above shall be issued directly to the City of Sugar Land within ten (10) business days after contract award and prior to starting any work by the successful contractor’s insurance agent of record or insurance company. Also, prior to the start of any work and at the same time that the Certificate of Insurance is issued and sent to the City of Sugar

Land, all required endorsements identified in sections A, B, C and D, above shall be sent to the City of

Sugar Land. The certificate of insurance and endorsements shall be sent to:

City of Sugar Land Emailed to: purchasing@sugarlandtx.gov Purchasing Office P. O. Box 110 Sugar Land, TX 77487-0110

3.2. Worker's Compensation

Statutory limits, State of TX.

3.3. Employers' Liability

$500,000 per employee per disease / $500,000 per employee per accident / $500,000 by disease aggregate

3.4. Commercial General Liability

Very High/High Risk

Each Occurrence $1,000,000

Fire Damage $300,000

Personal & ADV Injury $1,000,000

General Aggregate $2,000,000

Products/Compl Op $2,000,000

XCU $2,000,000

3.5. Automobile Liability: (Owned, Non-Owned, Hired and Injury & Property coverage for all)

Very High/ High Risk

Combined Single Limits mailto:purchasing@sugarlandtx.gov

$1,000,000 Bodily

3.6. Umbrella each-occurrence with respect to primary Commercial General Liability, Automobile

Liability, and Employers Liability policies at minimum limits as follows:

Contract value less than $1,000,000: not required

Contract value between $1,000,000 and $5,000,000: $4,000,000 is required

Contract value between $5,000,000 and $10,000,000: $9,000,000 is required

Contract value between $10,000,000 and $15,000,000: $15,000,000 is required

Contract value above $15,000,000: $20,000,000 is required

Excess coverage over $10,000,000 can be provided on “following form” type to the underlying coverages to the extent of liability coverage as determined by the City.

Attachments:

A - 2026-ITB-039 Landsacpe Hardscape Improvements