SOW_for_HR_Support_for_WO300_4_29_15_Final.docx

Statement of Work Human Resources Management Support Energy, Minerals, and Realty Management Bureau of Land Management, Washington D.C.

TITLE: Human Resource Specialist

A.1 SCOPE

The Contractor shall provide human resources management support to the Bureau of Land Management’s Energy, Minerals, and Realty Management Directorate (Directorate), compliant with the rules, regulations and requirements of the Bureau of Land Management (BLM) and the Department of Interior (DOI). This support shall consist of reviewing old and new position descriptions; assisting with the development and revision of position descriptions; developing packages to advertise positions to include the job analysis and review of questions and weights; reviewing final certificates and resumes; and building classification packages for review and approval by the BLM’s National Operations Center (NOC). The classification packages shall include all documentation necessary for verification and approval.

A.2 BACKGROUND

The BLM Washington Office has been challenged in getting qualified applicants for the positions at the headquarters office. Some vacant positions have been advertised two or three times, sometimes still with no qualified applicants.

In addition, in FY 2014, the NOC implemented a national policy for classification review on position descriptions that were not approved, standard position descriptions. This has created an additional and time-consuming workload.

Critical position descriptions need to be revised, similar/like positions need to have standardized position descriptions, and classification packages need to be built. In addition, announcement packages need to be developed to enable the Directorate to fill vacant positions in a timely manner, as well as certificates and resumes need to be reviewed. This human resources management support shall assist the Directorate so that it can continue to fulfill the mission of the BLM.

A.3 REQUIREMENTS

A.3.1 Tasks:

Human Resources Specialist

Position Review and Classification

The Contractor shall provide written review of old position descriptions. The Contractor shall assist in rewriting and developing new position descriptions that accurately reflect the actions required of the vacancy and/or current incumbent and comply with the relevant provisions of the Government Performance and Results Modernization Act 2010 and OMB Circulars A-11, A-123 and A-136.

The Contractor shall develop classification packages that are fully documented and prepared for the review and approval of the NOC. The Contractor shall provide technical expertise to management on the potential impacts of reclassification and restructuring of positions or occupational groups.

The Contractor shall develop job analyses and review questions and weights to begin the advertisement process.

The Contractor shall provide management consultation and operational services on such matters as accretions of duties actions, establishment of new positions, and classification of new positions.

A.3.2 Deliverables:

a. Monthly Status Report

· The Directorate currently has 18 vacancies. Some are in the process of being advertised, while others need support from position description classification to advertisement/certificate review. The Contractor shall not be responsible for advertising nor certificate review.

· In addition, the Directorate has 94 position descriptions, of which most have standalone position descriptions. Each of the position descriptions will need reviewed to determine if they should be standardized (if similar in title and grade) or remain as standalone. Position descriptions shall be developed and classification packages shall be prepared for approval by the NOC.

A.3.3 Observance of Federal Holidays Work may occur only Monday – Friday, excluding all federal holidays, between 7:00AM – 6:00 PM. Work may be permitted on some Saturdays for special projects. No services or deliveries shall be performed on Sundays or Federal legal holidays as shown below:

A.4

OBSERVANCE OF FEDERAL HOLIDAYS

ORDER TYPE

This requirement shall be issued as a Firm-Fixed Contract with fixed load hourly rates. This Purchase Order will be for 2016 Labor Hours and or 252 working days, not to exceed the working hours. This requirement will base on Wage Determination rate for the Washington D.C. area. The quote shall include Health and Welfare for the employee; also submit your quote for an Human Resource Specialist for the Washington D.C. area. This requirement shall be awarded based on the Best Value to the Government at the Lowest Price Technical Acceptable (LPTA). The Government shall not pay for a Contractor’s Time Off, i.e. Vacation or Holidays. Please do not Low Ball your quote to attempt to win the bid, all quotes that are not in the competitive range will not be considered.

A.5 Period of Performance:

The Period of Performance is May 11, 2015 to May 10, 2016. Please include in your proposal quotes with Two (2) Option Years.

A.6. PLACE OF PERFORMANCE

The Contractor shall be required to provide contract support primarily from the Contractor premises unless ordered differently by the contracting officer or COR. The address below is the physical address of The Bureau of Land Management:

DOI, Bureau of Land Management Energy, Minerals, and Realty Management (WO 300) 20 M Street SE, Washington, DC 20003

A.7. GOVERNMENT FURNISHED PROPERTY/EQUIPMENT

Government furnished property/resources and information shall be specified as needed under this contract. The contract shall specify the scope, tasks, requirements, deliverables, schedules, places and periods of performance, and funding. The contract may also address security, travel, technical or environmental requirements as applicable. The Contractor may in some cases furnish all necessary facilities, materials and equipment necessary to fulfill the requirements of this contract. In other instances as necessary, the Government shall fulfil that requirement.

A.8. SPECIAL CONTRACT REQUIREMENTS

A.9. IT Security To perform the work specified herein, contractor personnel will require access to sensitive data, regular access to BLM-controlled facilities and/or access to BLM information systems. The Government has determined the position sensitivity under this effort to be Level 5, National Agency Check with Credit (NACIC).

To gain access to the sensitive data, BLM-controlled facilities, and/or BLM information systems, the contractor shall comply with Homeland Security Presidential Directive 12, Policy for a Common Identification Standard for Federal Employees and Contractors, and with the personal identity verification and investigation procedures contained in:

· Homeland Security Presidential Directive 12 (HWSPD-12) Policy for a Common Identification Standard for Federal Employees and Contractors http://www.whitehouse.gov/news/releases/2004/08/20040827-8.html

· Department of the Interior Acquisition Policy Release (DIAPR) 2010-04

· U.S. Department of the Interior Personal Identity Verification Policy and Guide for Federal Employees and Contractors

· BLM HSPD-12 Implementation Policy (draft) The minimum Government investigation for a non-sensitive position is a National Agency Check and Inquiries (with fingerprinting), which consists of searches of records covering specific areas of a person’s background during the past five years. Those inquiries are sent to current and past employers, schools attended, references, and local law enforcement authorities. More restricted positions, above non-sensitive, require more extensive documentation and investigation Contractors should ensure that the employees whose names they submit have a reasonable chance for access approval. Delays associated with rejections and consequent reinvestigations may not be excusable.

Typically, the Government investigates personnel at no cost to the contractor, but the expense of multiple investigations for the same position is difficult to justify. Consequently, multiple investigations for the same position may, at the Contracting Officer’s discretion, justify reduction(s) in the contract price of no more than the cost of the extra investigation(s).

Language similar to this Security section shall be included in any subcontracts which require subcontractor personnel to have access to an information system, access to sensitive data, regular or prolonged access to a BLM-controlled facility, or any combination of these three.

Inquiries, including requests for forms and assistance, should be directed to the Contracting Officer or his designee.

Within seven (7) calendar days after final acceptance of the work specified herein, the contractor shall return all identification badges to the Contracting Officer or his designee.

A.10. Conducting the Suitability Determination and Security Clearance Suitability determination and security clearance may be conducted by the Office of Personnel Management (OPM), by another Federal Agency, or by a commercial firm under contract to a Federal Agency. The suitability determination may include, but is not limited to, review of prior government/military personnel records; review of FBI records and fingerprint files; searches of credit bureaus; personal interviews; and, written inquiries covering the subject's background.

For each employee position under the contract, the Contractor shall submit forms and information listed below:

SF 85P – Questionnaire for Public Trust Position (Form to be completed for positions designated as Levels 5, SC, 6, or 6C).

FD 258 – Fingerprint Charts (2 sets each).

A.11. AUTHORITIES OF GOVERNMENT PERSONNEL

Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract will require coordination between the Government and the Contractor. The following individuals will be the Government’s points of contact during performance of the contract.

1. Contracting Officer All contract administration shall be done by:

Michael Byrd, Contracting Officer, Acquisition and Financial Assistance, Division of Business Resources, 20 M Street, S.E., Lerner Building, Room 2260, Washington D.C. 20003

All communications pertaining to contractual and/or administrative matters under the contract shall be sent to the Contracting Officer and to the address above.

Note: The Acquisition and Financial Assistance Contracting Officer is the only individual authorized to modify this requirement.

2. Contracting Officer's Technical Representative (COTR)

TBD

3. Technical Monitoring Performance of the work under this contract shall be subject to the technical monitoring of the COTR. The term “Technical Monitoring” is defined to include, without limitation, the following:

Technical directions to the Contractor that redirect the contract effort, shift work emphasis between work areas or assignments, require pursuit of certain lines of inquiry, fill in details or otherwise serve to accomplish the contractual scope of work.

Providing information to the Contractor for assistance in the interpretation of drawings, specifications or technical portions of the work description.

Review and, where required by the contract, approval of technical reports, drawings, specifications and technical information to be delivered by the Contractor to the Government under the contract.

Technical direction must be within the general scope of the work stated in the contract. The COTR does not have authority to and may not issue any technical direction which:

· Constitutes any assignment of additional work outside the general scope of the contract;

· Constitutes a change as defined in the contract clause entitled, “Changes”;

· In any manner causes an increase in the total contract cost or the time required for contract performance; or

· Changes any of the expressed terms, conditions, or specifications of the contract.

All technical directions shall be issued in writing by the COTR or shall be confirmed by him/her in writing with five (5) working days after issuance.

The Contractor shall proceed promptly with the performance of technical directions duly issued by the Project Officer in the manner prescribed within his authority under this provision.

If, in the opinion of the Contractor, any instruction or direction issued by the COTR is within one of the categories as defined in (i) through (iv) above, the Contractor shall not proceed, but shall notify the Contracting Officer in writing within five (5) working days after the receipt of any such instruction or direction and shall request the Contracting Officer to modify the contract accordingly. Upon receiving such notification from the Contractor, the Contracting Officer shall issue an appropriate contract modification or advise the Contractor in writing that, in his/her opinion, the technical direction is within the scope of this article and does not constitute a change under the Changes Clause of the contract. The Contractor shall thereupon proceed immediately with the direction given. A failure of the parties to agree upon the nature of the instruction or direction or upon the contract action to be taken with respect thereto shall be subject to the provisions of the contract clause entitled, “Disputes”.

A.12. CONTRACTOR PERSONNEL

A.12.1 Key personnel: The key personnel are those that are considered to be essential to the work the Contractor performs. Prior to diverting any key personnel to other programs, the Contractor shall notify the Contracting Officer reasonably in advance and submit justification, including proposed substitutions or replacements, in sufficient detail to allow the Contracting Officer to evaluate the impact on the work the Contractor is obligated to perform hereunder. The Contractor shall not replace any of the key personnel named to work on the contract without the written consent of the Contracting Officer.

A.12.2 Program Manager: The Contractor shall provide a working Program Manager who shall be responsible for all Contractor work performed under this contract. The Program Manager shall be a single point of contact for the Contracting Officer and the Contracting Officer’s Representative (COR).

The name of the Program Manager and the name of any alternate, who shall act for the Contractor in the absence of the Program Manager, shall be provided to the BLM as part of the Contractor’s proposal.

During any absence of the Program Manager, only one alternate shall have full authority to act for the Contractor on all matters relating to work performed under this contract. The Program Manager and all designated alternates must be able to read, write, speak and understand English. Additionally, the Contractor shall not replace the Program Manager without prior acknowledgment from the Contracting Officer.

The Program Manager shall be available to the COR via telephone between the hours of 0800 and 1600 EST, Monday through Friday, and shall respond to a request for discussion or resolution of technical problems within 24 hours of notification.

The Program Manager is responsible for ensuring conformity to contractual obligations, establishing and maintaining master plans and schedules. The Program Manager shall perform day-to-day management of overall contract support operations.

A.12.3 The Program Manager Experience Requirements: The program manager should have experience performing in the field of human resources management for the Federal sector, including supporting the development of position descriptions and have working knowledge of the Directorate. The program manager should possess the ability to communicate effectively, both orally and in writing, with senior personnel. The Program Manager should possess the ability to read and interpret Government policy, regulations, and directives and to apply those interpretations fully and legally to all activities described in this statement of work. The program manager should have knowledge and experience of GPRA Modernization Act compliance and all matters related OMB Circular A-11, A-136 and A-123.

A.12.4 Qualified Personnel: The Contractor shall provide capable and qualified personnel to perform all requirements and tasks under this contract. Contractor personnel proposed for each task must possess the experience, knowledge, expertise, and education to fulfill all the requirements listed for the task. Contractor employees supporting the contract must be able to read, write, speak and understand English fluently, and must be United States citizens.

A.12.5 Employee Identification: Contractor employees visiting BLM facilities and other Government facilities must wear an identification badge that, at minimum, displays the Contractor name, the employee’s photo, name, clearance-level and badge expiration date. Visiting Contractor employees must comply with all BLM and DOI rules and requirements. All Contractor employees must identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view.

A.12.6 Employee Conduct: The Contractor’s employees must observe and comply with all applicable local and headquarters regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security). The Contractor shall ensure that all Contractor employees present a professional appearance at all times, and their conduct does not discredit the United States, the DOI or the BLM. The Project Manager shall ensure Contractor employees understand and abide by BLM-established rules, regulations and policies concerning safety and security.

A.12.7 Key Personnel: Before replacing or adding any individual designated as Key by the Contractor, the Contractor notify the Contracting Officer no less than 15 business days in advance, submit written justification for replacement or addition, and provide the name and qualifications of any proposed Contractor employee.

A.13. REPORTING REQUIREMENTS

A.13.1 Kick-Off Meeting: The Contractor shall attend a Kick-Off Meeting with the Contracting Officer, Program Manager and the COR no later than five (5) business days after the contract has been issued. The purpose of the Kick-Off Meeting is to discuss technical and contracting objectives of the Contract.

A.13.2 Monthly Status Reports: The Contractor shall provide a monthly status report to the COR and Contracting Officer via electronic mail. This monthly progress report shall include a summary of all Contractor work performed including a breakdown of labor hours by labor category, all direct costs by line items, an assessment of technical progress, schedule status, any travel conducted and any Contractor concerns or recommendations for the period being reported that may impact successful performance of the work.

A.13.3 Status Meetings: The Contractor must be available to meet with the Contracting Officer and COR upon request to discuss progress, exchange information and resolve emergent technical problems and issues. These meetings shall take place at the discretion of the BLM or the Contractor. The meeting may be by conference call or in a physical meeting place as determined by the Contractor and the BLM. A mutual effort shall be made to resolve all problems identified during these meetings.

A.13.4 General Report Requirements: The Contractor shall provide all written reports in electronic format with read/write capability using applications that are compatible with BLM systems. The Contractor shall use proven methodologies that assure all activities and deliverables are identified, documented, and tracked so that the Contractor’s performance can be continuously evaluated and monitored for timeliness and quality service.

A.13.5 Section 508 Compliance: Section 508 of the Rehabilitation Act (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998 (P.L. 105-220), August 7, 1998, requires that when Federal agencies develop, procure, maintain, or use electronic and information technology, they must ensure that it is accessible to people with disabilities, unless it would pose an undue burden to do so. Federal employees and members of the public who have disabilities must have access to and use of information and services that is comparable to the access and use available to non-disabled Federal employees and members of the public. For additional information, please refer to FAR 39.2 or http://www.section508.gov.

A.14. PROTECTION OF INFORMATION

A.14.1 Privacy Act Information: Contractor access to information protected under the Privacy Act may be required under this contract. The Contractor safeguards this information against unauthorized disclosure or dissemination in accordance with the law and Government policy and regulation.

A.14.2 Unclassified but Security Sensitive and Classified Information: Contractor access to unclassified, but security sensitive information and classified information may be required under this contract. Contractor employees shall safeguard this information against unauthorized disclosure or dissemination.

A.14.3 Proprietary Information: The Contractor may require access to proprietary information under this contract. Contractor employees shall safeguard this information against unauthorized disclosure or dissemination in accordance with all BLM regulations, laws and policies.

A.14.4 Safeguarding Sensitive but Unclassified Information: The Contractor shall ensure that all Contractor personnel having access to business or procurement sensitive information sign a non-disclosure agreement.

A.15. TRAVEL

Contractor travel may be required to support work to be accomplished under this contract. Travel required by the Government inside and outside the local commuting area(s) shall be paid to the Contractor in accordance with the Federal Travel Regulations under this contract. The Contractor shall be responsible for obtaining COR approval (electronic mail is acceptable) for all reimbursable travel in advance of each travel event.

A.16. INVOICE SUBMISSION

Electronic Invoicing and Payment Requirements – Internet Payment Platform (IPP) (April 2011)

Beginning May 1, 2011, payment requests for all new awards must be submitted electronically through the U. S. Department of the Treasury's Internet Payment Platform System (IPP). Payment terms for existing contracts and orders awarded prior to May 1 remain the same. The Contractor must use IPP for contracts and orders awarded May 1 and later, and must use the non-IPP invoicing process for those contracts and orders awarded prior to May 1.

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in FAR 32.905(b), "Payment documentation and process" and the applicable Prompt Payment clause included in this contract. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice [CO to edit and include the documentation required under this contract]:

The Contractor must use the IPP website to enroll access and use IPP for submitting requests for payment. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the contracting officer.

FOR INVOICE STATUS CALL: (866) 973-3131.

Payment by Electronic Funds Transfer Pursuant to FAR 52.232-33, Payment by Electronic Funds Transfer –Central Contractor Registration, payments under this contract shall be made by electronic funds transfer. The Contractor shall register in the Central Contractor Registration database.

A.17. TECHNICAL EVALUATION

Procedures and Evaluation Criteria

The Government shall award a contract resulting from this solicitation to the responsible offer(s) or whose offer conforming to the solicitation shall be the best value to the Government, price and other factors considered.

The technical proposal shall be separate from the price proposal. Proposals must be in accordance with the labor categories and pricing set. The Contractor’s proposal must include all data and information required and must be submitted in accordance with these instructions. Non-conformance with specific organization and content may be cause for proposal rejection. The proposal must be clear and concise. It must include sufficient detail for effective evaluation and for substantiating the validity of stated claims.

The proposal shall not rephrase or restate the Government requirements, but rather provide a convincing rationale to address how the Contractor intends to meet these requirements. A proposal that simply restates the Government requirements may be judged non-responsive. Contractors must assume that the Government has no prior knowledge of its experience and shall base its evaluation on the information presented in the Contractor’s proposal.

The proposal must be written to the greatest extent possible on a stand-alone basis so that its contents may be evaluated with a minimum of cross-referencing to other sections of the proposal. Cross referencing within the proposal is permitted where its use would conserve space without impairing clarity.

The proposal shall comply with the following limitations:

(1) A maximum of fifteen (15) pages for the proposal, excluding past performance.

(2) 12 point type shall be used. The font shall be Times Roman.

Do not include cost/pricing information in your technical submittal. The pricing information shall be completely separate for the technical/management submittal and contain all information relative to cost and pricing.

Your submittal shall become the property of the Government and shall not be returned. If your submittal contains information that you do not want disclosed to the public or used by the Government for any purpose other than Government evaluation, such restriction must be clearly indicated on each sheet containing such information.

The following evaluation factors shall be used to evaluate the offeror’s proposal. The evaluation factors are listed in descending order of importance.

A.18. Evaluation Factors

Technical Expertise The offeror must have proven technical expertise as relevant to the tasks in the Statement of Work (SOW). The offer is evaluated as to whether the vendor understands the work requirements as embodied in the SOW and their proposed approach to meeting those requirements.

Project Management/Schedule The offeror shall be evaluated on their ability to meet the project management requirements as set forth in the SOW, including reporting.

Past Performance Information Describe the experience and capability of your organization in conducting similar work.

Provide a summary of at least two (2) similar contracts/orders performed by your organization for the last three (3) years. Include a brief description of the project, contract number, period of performance, contract amount, client identification (including agency), point of contact information (email and telephone number). The contract information must be current.

A.19. Rating/Description

The information below demonstrates the ratings, and corresponding descriptions, that will be used by the Department to rate each offeror’s technical proposal according to the Technical Evaluation Factors for this contract.

A.19.1 Blue The offeror exceeds the requirements of the solicitation, as explained in the statement of work and proposal evaluation criteria. The offeror has proposed a superior candidate(s) and there is no question as to the offeror’s ability to perform successfully. There are no deficiencies or weaknesses.

A.19.2 Green It appears that the offeror meets the basic requirements of the solicitation. While the proposed approach does not exceed expectations, the offeror shallmost likely be able to perform successfully, though minor deficiencies or weaknesses may exist. While further dialogue with the offeror may be needed, a revised proposal may not be necessary.

A.19.3 Yellow The offeror may meet the requirements of the solicitation, though there are doubts as to the offeror’s ability to perform successfully. In order to make their proposal fully acceptable, they would need to correct their deficiencies or weaknesses through submission of a revised proposal.

A.19.4 Red The offeror fails to meet the basic requirements of the solicitation. There are so many deficiencies and weaknesses that, should the offeror be allowed to correct them, it would be tantamount to submission of a new proposal. The proposal should not be considered for award.