KYPCIS Food Matrix.xlsx

This is a catering contract food matrix for the Commonwealth of Kentucky PCIS (Purchasing for Colleges and Institutions Services). The contract specifies catering services for a four-day seminar event requiring multiple meal services across 85 participants on Days 2-4 and 45 participants on Day 1. The scope of work includes eight line items: a dinner buffet on Day 1, snacks and event supplies on Day 1, a lunch buffet on Day 2, a dinner buffet on Day 2, snacks on Day 2, a lunch buffet on Day 3, a dinner buffet on Day 3, and a Mexican-themed lunch buffet on Day 4. Each meal service specifies self-serve buffet-style presentations with detailed menu requirements including protein selections, vegetables, sides, desserts, beverages in gallon containers, and disposable service items. Setup times range from 5:00 PM (for dinners) to 11:30 AM (for lunches), with event times typically one hour in duration.

The contract has a total cost not-to-exceed amount of $12,000.00, with all line items currently showing $0.00 unit prices pending vendor submission. The catering vendor is required to accommodate food substitutions for participants and staff with food allergies, with advance notification provided by the Commonwealth prior to the seminar. The agreement is governed by the Kentucky Model Procurement Code and applicable Finance and Administration Cabinet Policies, which constitute the entire agreement between the Commonwealth and the vendor. No specific response dates, award dates, or contract term information is provided in this food matrix document.