KO Determination Limiting Competition-Under-SAT.pdf

For All Actions At or Below the Simplified Acquisition Threshold Use for FAR Part 8, FAR Subpart 13.1, or FAR Part 16, Including Brand Name

Version – February 2017 FOR OFFICIAL USE

Memorandum for Record – Limiting Competition at or below the Simplified Acquisition Threshold

1. Contracting Activity: MICC – Ft Riley 1792 12th Street Ft Riley, KS 66442

2. Description of Action:

Nature: ☐New Requirement ☒ Follow-on Requirement

Contract Vehicle: ☒ Purchase Order Number 11639666______________________

☐ Blanket Purchase Agreement (BPA) Number _______________

☐ Order/BPA# _______ against FSS Contract #_____ _________

☐ Order #___________ against Multiple Award IDIQ Contract Name or #______________

☐ Order #______ against a single award IDC Contract

☐ Modification # _______ to existing PO/TO/DO/Call Order

Pricing/Contract Type: ☒ Fixed Price ☐ Time & Materials/Labor Hours

☐ Cost Reimbursable ☐ Hybrid

Funds: ☒ Operations & Maintenance, Army (OMA) ☐ Other Funds: ________

FY: _22_______

Name of Proposed Contractor(s) and Address:

CONTROL SERVICES, INCORPORATED

Doing Business as Sentrixx Security Solutions

5712 S 85TH ST

OMAHA NE 68127-4132

Brand Name Buy: ☒ Yes ☐ No

3. Description of Services or Supplies:

a. The Hugs Infant Protection System is designed to prevent infants from being removed from a medical facility without authorization. Irwin Army Community Hospital

Version – February 2017 FOR OFFICIAL USE is equipped with this electronic monitoring system as an additional security feature and regulatory requirements.

b. The services we are requesting on the HUGS system includes 24/7 help desk support, software upgrades, and two on-site visits from a technician.

Base Period: 6 Oct 21 to 5 Oct 22 Value: $ 8,788.00 Option Period 1: 6 Oct 22 to 5 Oct 23 Value: $9,380.00 Option Period 2: 6 Oct 23 to 5 Oct 24 Value: $9,980.00

Total: $28,148.00

4. Authority: Select the appropriate authority below:

☒ FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold

(SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reasons for Authority Cited:

a. Stanley Healthcare solutions is the manufacturer of the Hugs system, which is a proprietary system and is only serviced by authorized Hugs dealers. Stanley has a network of authorized dealers throughout the country for installation, service and basic system needs. Those dealers are assigned to certain regions of the country as a territory. No other Hugs dealer can install/service a system in another dealer’s territory.

Sentrixx Security is the Hugs dealer for South Dakota, Nebraska, and Kansas. Sentrixx Security is a division of Control Services.

b. This system prevents an unlawful abduction of an infant and alerts security and staff if this is occurring. This system is required by Irwin Army Community Hospital to stay in compliance with The Joint Commission, Patient Safety, and High Reliability Organization standards. Without this system our patients are at risk of being abducted.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 ☐ do not apply due to the $ threshold, ☒ apply and will be followed, or ☐ do not apply due to an exception at 5.202.

7. Market Research: Online research was conducted and no additional source was found to meet this need within the geographical location of our facility. The research was conducted between 5-7 July 2021 by Steven Sutterfield and Warren Scipio.

8. Other Facts: None.

Version – February 2017 FOR OFFICIAL USE

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Steven A. Sutterfield Date:

Emergency Manager, COR PTMS, Irwin Army Community Hospital

10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon comparing prices of similar contracts and reasonable accommodations for small increase due to yearly inflation.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

________________________________ Date: _____________ Lacey N Hocutt Contracting Officer