Kitchen Remodel - W.D. Hall Elementary School.pdf

Cajon Valley Union School District Purchasing Department

225 Roanoke Rd, El Cajon, CA 92020 Phone: (619) 588-3010 P.O. Box 1007, El Cajon, CA 92022 FAX: (619) 441-0843

District website: www.cajonvalley.net/bids

INVITATION TO BID

REQUEST FOR INFORMAL BID NO. 1699

KITCHEN REMODEL

W.D. HALL ELEMENTARY SCHOOL

PRE-BID JOB WALK .........................................................................................................June 2, 2026, 3:00 p.m.

at W.D. Hall Elementary School, 1376 Pepper Dr., El Cajon, Ca 92021

QUESTION DEADLINE: ....................................................................................................June 4, 2026, 4:00 p.m.

Questions are to be submitted by e-mail to clays@cajonvalley.net, (reference Bid #1699 in the subject)

SUBSTITUTION REQUEST DEADLINE……………………………..……………………June 4, 2026, 4:00 p.m.

(Submit on Request Form in General Conditions Section 7)

BID OPENING DATE: ..................................................................................................... June 11, 2026, 1:00 p.m.

At Cajon Valley Union School District, Purchasing Department, 225 Roanoke Road, El Cajon, CA 92020

CVUSD CONTACT PERSON:

Eric Johnston, Director, Facilities, Maintenance & Operations, (619)588-3023, johnstone@cajonvalley.net

Sharon Clay, Director, Purchasing & Logistics, (619) 588-3266, clays@cajonvalley.net

SUBMITTED BY:

Name of Company

IMPORTANT NOTICE TO BIDDER: The following information should be included on the ENVELOPE when submitting your bid:

1. Name and address of bidder, Bid #, Bid opening date and time.

2. This notice should be cut out and posted on the envelope:

BID OPENING DATE:

June 11, 2026

W.D. HALL ELEMENTARY SCHOOL

BID OPENING TIME:

1:00 p.m.

BID OPENING LOCATION:

CVUSD Purchasing Department

225 Roanoke Road, El Cajon CA 92020

IT IS THE BIDDERS’ RESPONSIBILITY TO ENSURE THEY HAVE RECEIVED ALL ADDENDUMS. ADDENDUMS

ARE POSTED ON THE DISTRICT WEBSITE: WWW.CAJONVALLEY.NET/BIDS

http://www.cajonvalley.net/bids mailto:youngy@cajonvalley.net mailto:beardj@cajonvalley.net mailto:youngy@cajonvalley.net http://www.cajonvalley.net/BIDS

TABLE OF CONTENTS

Notice Inviting Bids ………………………………………………………………………….. 1-2 | Pages

Instructions to Bidders ………………………………………………………………………3-12 | Pages

• Informal Bid Form …………………………………………………………….…13-15 | Pages

• Certification of Division of Industrial Relations Registration ....................... 16 | Page

• Contractor’s Certificate Regarding Workers’ Compensation ....................... 17 | Page

• Bid Bond (MUST BE NOTARIZED)…………………………………………… 18-19| Pages

• Designation of Subcontractors………………………………………………..20-21 | Pages

• List of Current Projects (Backlog)……………………………………………….…22 | Page

• List of Completed Projects (Last 3 years) ………………………………….…….23 | Page

• Asbestos Free Materials Certification……………………………………………..24 | Page

• Recycled Content Certification …………………………………………………….25 | Page

• CARB Compliance Certification…………………………………………………… 26 | Page

• Statement Regarding A Drug Free Workplace………………………………….. 27 | Page

• Non-collusion Declaration …………………………………………………………. 28 | Page

• Iran Contracting Act Certification…………………………………………………. 29 | Page

Contract………………………………………………………………………………………30-31 | Pages

Performance Bond……………………………………………………….………………….32-35 | Pages

Payment Bond……………………………………………………………………………….36-37 | Pages

Criminal Background Investigation / Fingerprinting Certification……………………….38-40 | Pages

General Conditions Table of Contents……………………………….General Conditions Pages | 1-2

General Conditions……………………………………………………General Conditions Pages | 3-37

Special Conditions………………………………………………………Special Conditions Pages | 1-4

Specifications………………………………………………………..………Specifications Pages | 1-343

District Map (not to scale)…………………………………………………………………..Attachment A

Plans provided under separate cover

• MUST BE COMPLETED AND RETURNED FOR BID OPENING. THE REST OF THE BID

PACKAGE TO BE KEPT FOR YOUR INFORMATION AS CONTRACT DOCUMENTS

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NOTICE INVITING BIDS

The CAJON VALLEY UNION SCHOOL DISTRICT will receive sealed bids for:

at the office of the Purchasing Department, 225 Roanoke Road, El Cajon, California 92020, no later than June 11, 2026, one o’clock (1:00:00) p.m., at which time or thereafter said bids will be opened and read aloud. Time determined by internet: http://www.time.gov. Bids received after this time will be returned unopened. Bids shall be valid for 90 calendar days after the bid opening date.

Contract documents are now on file and copies may be obtained online at www.cajonvalley.net/bids. It is the Bidder’s responsibility to ensure they have received all addendums. Addendums are posted on the same District website.

Bids must be accompanied by cash, a certified or cashier’s check, or a Bid Bond in favor of the District in an amount not less than ten percent (10%) of the submitted Total Bid Price.

A Pre-Bid Job Walk will be held for this project on June 2, 2026, 3:00 p.m. at W.D. Hall Elementary School, 1376 Pepper Dr., El Cajon, CA 92021, for the purpose of acquainting prospective bidders with the work site(s). Attendance is highly encouraged but not required.

Each bid shall be accompanied by the security referred to in the Contract Documents, the non-collusion declaration, the list of proposed subcontractors, and all additional documentation required by the bid documents.

The successful bidder will be required to furnish the District with a Performance Bond equal to 100% of the successful bid, and a Payment Bond equal to 100% of the successful bid, prior to execution of the Contract, regardless of the contract amount. All bonds are to be secured from a surety that meets all of the State of California bonding requirements, as defined in Code of Civil Procedure Section 995.120.

Pursuant to Public Contract Code Section 22300, the successful bidder may substitute certain securities for funds withheld by District to ensure his performance under the Contract.

The Director of Industrial Relations has determined the general prevailing rate of per diem wages in the locality in which this work is to be performed for each craft or type of worker needed to execute the Contract which will be awarded to the successful bidder, copies of which are on file and will be made available to any interested party upon request online at http://www.dir.ca.gov/dlsr. A copy of these rates shall be posted by the successful bidder at the job site. The successful bidder and all subcontractor(s) under him, shall comply with all applicable Labor Code provisions, which include, but are not limited to the payment of not less than the required prevailing rates to all workers employed by them in the execution of the Contract, the employment of apprentices, the hours of labor and the debarment of contractors and subcontractors.

Pursuant to SB854, No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)]. No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. In bidding on this project, it shall be the Bidder’s sole responsibility to evaluate and include the cost of complying with all labor compliance requirements under this contract and applicable law in its bid.

http://www.cajonvalley.net/bids http://www.dir.ca.gov/dlsr

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Each bidder shall be a licensed contractor pursuant to the Business and Professions Code and shall be licensed in the following appropriate classification(s) of contractor’s license(s), for the work bid upon, and must maintain the license(s) throughout the duration of the Contract: B-General Building.

Pursuant to Public Contract Code Section 3400(b), if the District has made any findings designating certain materials, products, things, or services by specific brand or trade name, such findings and the materials, products, things, or services and their specific brand or trade names will be set forth in the Project Specifications.

Minority, women, and disabled veteran (DVBE) contractors are encouraged to submit bids and bidders are encouraged to make a good faith effort to contact and utilize DVBE subcontractors and suppliers, providing documentation with their bid.

Award of Contract: The District reserves the right to reject any or all bids or to waive any irregularities or informalities in any bids or in the bidding process.

For further information, contact Sharon Clay, Director, Purchasing & Logistics, at (619) 588-3266, clays@cajonvalley.net. Questions are to be submitted by email no later than June 4, 2026, 4:00 p.m.

Dated this 29th day of May, 2026.

Anthony Carnevale, Clerk of the Governing Board Cajon Valley Union School District San Diego County, California

**Note: Informal Bid Pursuant to PCC 22032(b) - Notification sent to District’s List of Registered Contractors & Trade Journals, Pursuant to PCC Section 22034 on 5/29/2026** mailto:youngy@cajonvalley.net

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CAJON VALLEY UNION SCHOOL DISTRICT

INSTRUCTIONS TO BIDDERS

1. AVAILABILITY OF CONTRACT DOCUMENTS

Bids must be submitted to the District on the Informal Bid Forms which are a part of the Bid Package for the Project. Prospective bidders may obtain one (1) complete electronic set of Contract Documents at no cost.

Contract Documents may be obtained from the District at the location(s) and at the time(s) indicated in the Notice Inviting Bids. Any applicable charges for the Contract Documents are outlined in the Notice Inviting Bids.

The District may also make the Contract Documents available for review at one or more plan rooms, as indicated in the Notice Inviting Bids. Please Note: Prospective bidders who choose to review the Contract Documents at a plan room must contact the District to obtain the required Contract Documents if they decide to submit a bid for the Project.

2. EXAMINATION OF CONTRACT DOCUMENTS

The District has made copies of the Contract Documents available, as indicated above. Bidders shall be solely responsible for examining the Project Site and the Contract Documents, including any Addenda issued during the bidding period, and for informing itself with respect to local labor availability, means of transportation, necessity for security, laws and codes, local permit requirements, wage scales, local tax structure, contractors’ licensing requirements, availability of required insurance, and other factors that could affect the Work. Bidders are responsible for consulting the standards referenced in the Contract. Failure of Bidder to so examine and inform itself shall be at its sole risk, and no relief for error or omission will be given except as required under State law.

3. INTERPRETATION OF CONTRACT DOCUMENTS

Discrepancies in, and/or omissions from the Plans, Specifications or other Contract Documents or questions as to their meaning shall be immediately brought to the attention of the District by submission of a written request to the Bid Administrator for an interpretation or correction to the District.

Any interpretation of the Contract Documents will be made only by written addenda duly issued and emailed to each person or firm who has registered for a set of Contract Documents. The District will not be responsible for any explanations or interpretations provided in any other manner. Please Note: Bidders are responsible for ensuring that they have received any and all Addenda. Addenda will be posted on the District’s webpage: www.cajonvalley.net/bids. No person is authorized to make any oral interpretation of any provision in the Contract Documents to any bidder, and no bidder should rely on any such oral interpretation.

Bids shall include complete compensation for all items that are noted in the Contract Documents as the responsibility of the Contractor.

4. INSPECTION OF SITE; PRE-BID CONFERENCE AND SITE WALK

Each prospective bidder is responsible for fully acquainting itself with the conditions of the Project Site (which may include more than one site), as well as those relating to the construction and labor of the Project, to fully understand the facilities, difficulties and restrictions which may impact the cost or effort required to complete the Project. To this end, a Pre-Bid Conference and Site Walk may be held on the date(s) and time(s) as indicated in the Notice Inviting Bids.

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5. ADDENDA

The District reserves the right to revise the Contract Documents prior to the bid opening date. Revisions, if any, shall be made by written Addenda. All addenda issued by the District shall be included in the bid and made part of the Contract Documents. Pursuant to Public Contract Code Section 4104.5, if the District issues an Addendum which includes material changes to the Project less than 72 hours prior to the deadline for submission of bids, the District will extend the deadline for submission of bids. The District may determine, in its sole discretion, whether an Addendum warrants postponement of the bid submission date.

Each prospective bidder shall provide District a name, e-mail address and facsimile number to which Addenda may be sent, as well as a telephone number by which the District can contact the bidder. Copies of Addenda will be furnished by facsimile or e-mail without charge to all parties who have obtained a copy of the Contract Documents and provided such current information. Please Note: Bidders are responsible for ensuring that they have received any and all Addenda. To this end, each bidder should contact the Purchasing Department to verify that he has received all Addenda issued, if any, prior to the bid opening.

Addenda will also be posted on the District’s webpage: www.cajonvalley.net/bids.

6. ALTERNATE BIDS

If alternate bid items are called for in the Contract Documents, the lowest bid will be determined on the basis of the base bid only. However, the District may choose to award the contract for the base bid alone or the base bid and any alternate or combination of alternates. The time required for completion of the alternate bid items has been factored into the Contract duration and no additional Contract time will be awarded for any of the alternate bid items. The District may elect to include one or more of the alternate bid items, or to otherwise remove certain work from the Project scope of work, accordingly each Bidder must ensure that each bid item contains a proportionate share of profit, overhead and other costs or expenses which will be incurred by the Bidder.

7. COMPLETION OF BID FORMS

Bids shall only be prepared using copies of the Bid Forms which are included in the Contract Documents.

The use of substitute bid forms other than clear and correct photocopies of those provided by the District will not be permitted. Bids shall be executed by an authorized signatory as described in these Instructions to Bidders. In addition, Bidders shall fill in all blank spaces (including inserting “N/A” where applicable) and initial all interlineations, alterations, or erasures to the Bid Forms. Bidders shall neither delete, modify, nor supplement the printed matter on the Bid Forms nor make substitutions thereon. USE OF BLACK OR BLUE INK, INDELIBLE PENCIL OR A TYPEWRITER IS REQUIRED. Deviations in the bid form may result in the bid being deemed non-responsive.

8. MODIFICATIONS OF BIDS

Each Bidder shall submit its Bid in strict conformity with the requirements of the Contract Documents.

Unauthorized additions, modifications, revisions, conditions, limitations, exclusions or provisions attached to a Bid may render it non-responsive and may cause its rejection. Bidders shall neither delete, modify, nor supplement the printed matter on the Bid Forms, nor make substitutions thereon. Oral, telephonic and electronic modifications will not be considered, unless the Notice Inviting Bids authorizes the submission of electronic bids and modifications thereto and such modifications are made in accordance with the Notice Inviting Bids.

9. DESIGNATION OF SUBCONTRACTORS

Pursuant to the Subletting and Subcontracting Fair Practices Act, Bidders must designate the name, business location, DIR registration number, and California contractor license number of each subcontractor who will perform work or render services for the Bidder in an amount that exceeds one-half of one percent (1/2%) of the Bidder’s Total Bid Price, as well as the portion of work each such subcontractor will

5 | P a g e perform on the form provided herein by the District. The included “Designation of Subcontractors” form is to be submitted with bid.

10. DISABLED VETERAN BUSINESS ENTERPRISES

Compliance with Disabled Veteran Business Enterprise (DVBE) contracting goals is encouraged for this project. In accordance with Education Code section 17076.11 the District has a DVBE participation goal of 3% per year of the overall dollar amount of state funds allocated to the District pursuant to the Leroy F.

Greene School Facilities Act of 1998, and expended each year by the District. The District is encouraging DVBE participation in this project.

Bidders are encouraged to make a good faith effort to contact and utilize DVBE subcontractors and suppliers in securing bids for performance of the contract. Information regarding certified DVBE firms can be obtained from the Office of Small Business Certification and Resources (OSBCR) at (916) 323-5478 or

(916) 322-5060 as well as the OSBCR website at www.dgs.ca.gov/osbcr. Verification of DVBE status can be obtained from the OSBCR by receiving an approved certification letter and reference number from that office. Bidders are to attach documentation of any good faith efforts to the bid documents.

Bidders must indicate on the bid form whether they are a certified DVBE and if so, provide a copy of the DVBE Certification Letter issued by OSBCR. Bidders are to also indicate whether a good faith effort was made to include DVBE subcontractors and suppliers in the bid. In addition, bidders are to indicate on the Designation of Subcontractors form whether the subcontractor is DVBE certified, and if so, provide the District a copy of the DVBE Certification Letter issued by OSBCR.

For projects funded by the State, prior to, and as a condition precedent for final payment under the Contract, the successful bidder shall provide the District with written documentation identifying the amount paid to certified DVBE subcontractors and suppliers in performance of the Contract and provide a copy of the DVBE Certification Letter issues by OSBCR for each DBVE. This documentation will be used by the District to evaluate its success in meeting its DVBE participation goal.

11. LICENSING REQUIREMENTS

Pursuant to Section 7028.15 of the Business and Professions Code and Section 3300 of the Public Contract Code, all bidders must possess proper licenses for performance of this Contract. Subcontractors must possess the appropriate licenses for each specialty subcontracted. Pursuant to Section 7028.5 of the Business and Professions Code, the District shall consider any bid submitted by a contractor not currently licensed in accordance with state law and pursuant to the requirements found in the Contract Documents to be nonresponsive, and the District shall reject the Bid. The District shall have the right to request, and Bidders shall provide within five (5) calendar days, evidence satisfactory to the District of all valid license(s) currently held by that Bidder and each of the Bidder’s subcontractors, before awarding the Contract.

12. DEPARTMENT OF INDUSTRIAL RELATIONS (DIR) CONTRACTOR REGISTRATION

REQUIREMENTS

a) No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code

6 | P a g e section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].

b) No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.

c) This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

No bid will be accepted nor any contract entered into without proof of the contractor’s and subcontractors’ current registration with the Department of Industrial Relations to perform public work. If awarded a Contract, the Bidder and its subcontractors, of any tier, shall maintain active registration with the Department of Industrial Relations for the duration of the Project. To this end, Bidder shall sign and submit the Certification of Division of Industrial Relations Registration with its Bid, on the form provided, attesting to the facts contained therein. Certification of Registration form is to be submitted with the bid.

Failure to submit this form may render the Bid non-responsive. In addition, each Bidder shall provide the registration number for each listed subcontractor in the space provided in the Designation of Subcontractors Form (if available).

13. SIGNING OF BIDS

All Bids submitted shall be executed by the Bidder or its authorized representative. Bidders may be asked to provide evidence in the form of an authenticated resolution of its Board of Directors or a Power of Attorney evidencing the capacity of the person signing the Bid to bind the Bidder to each Bid and to any Contract arising therefrom.

If a Bidder is a joint venture or partnership, it may be asked to submit an authenticated Power of Attorney executed by each joint venturer or partner appointing and designating one of the joint venturers or partners as a management sponsor to execute the Bid on behalf of Bidder. Only that joint venturer or partner shall execute the Bid. The Power of Attorney shall also: (1) authorize that particular joint venturer or partner to act for and bind Bidder in all matters relating to the Bid; and (2) provide that each venturer or partner shall be jointly and severally liable for any and all of the duties and obligations of Bidder assumed under the Bid and under any Contract arising therefrom. The Bid shall be executed by the designated joint venturer or partner on behalf of the joint venture or partnership in its legal name.

14. BID GUARANTEE (BOND)

Each bid shall be accompanied by: (a) cash; (b) a certified check made payable to the District; (c) a cashier’s check made payable to the District; or (d) a bid bond payable to the District executed by the bidder as principal and surety as obligor in an amount not less than 10% of the maximum amount of the bid, or bid will be rejected as non-responsive. Personal sureties and unregistered surety companies are unacceptable.

The surety insurer shall be California admitted surety insurer, as defined in Code of Civil Procedure Section

995.120. The cash, check or bid bond shall be given as a guarantee that the bidder shall execute the Contract if it be awarded to the bidder. Upon award, Bidder shall provide the executed contract, payment and performance bonds, and insurance certificates and endorsements as required herein within five (5) business days after notification of the award of the Contract to the bidder. Failure to provide the required documents may result in forfeiture of the bidder’s bid deposit or bond to the District and the District may award the Contract to the next lowest responsible bidder, or may call for new bids.

Rating for the surety must be A++, A+, A, or no less than A-. Rating information can be obtained from Best’s State Rate Filings: http://www.ambest.com/bsrf

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15. SUBMISSION OF SEALED BIDS

Once the Bid and supporting documents have been completed and signed as set forth herein, they shall be placed, along with the Bid Guarantee and other required materials in an envelope, sealed, addressed and delivered or mailed, postage prepaid to the District at the place and to the attention of the person indicated in the Notice Inviting Bids. No oral or telephonic bids will be considered. No forms transmitted via the internet, e-mail, facsimile, or any other electronic means will be considered unless specifically authorized by District as provided herein.

Only where expressly permitted in the Notice Inviting Bids, may Bidders submit their bids via electronic transmission pursuant to Public Contract Code Sections 1600 and 1601. The acceptable method(s) of electronic transmission shall be stated in the Notice Inviting Bids. District reserves the right to not accept electronically transmitted bids where not specifically authorized in the Notice Inviting Bids, and may reject any bid not strictly complying with District’s designated methods for delivery.

16. DELIVERY AND OPENING OF BIDS

Bids will be received by the District at the address shown in the Notice Inviting Bids up to the date and time shown therein. The District will leave unopened any Bid received after the specified date and time, and any such unopened Bid will be returned to the Bidder. It is the Bidder’s sole responsibility to ensure that its Bid is received as specified.

Bids will be opened at the date and time stated in the Notice Inviting Bids, and the amount of each Bid will be read aloud and recorded. All Bidders may, if they desire, attend the opening of Bids. The District may in its sole discretion, elect to postpone the opening of the submitted Bids. District reserves the right to reject any or all Bids and to waive any informality or irregularity in any Bid. In the event of a discrepancy between the written amount of the Bid Price and the numerical amount of the Bid Price, the written amount shall govern.

17. WITHDRAWAL OF BID

Prior to bid opening, a Bidder may withdraw a Bid only by means of a written request signed by the Bidder or its properly authorized representative. After bid opening, the District will consent to a Bidder’s request to withdraw a Bid only if the Bidder establishes, in writing to the District, that the request for withdrawal satisfies all criteria set forth in Public Contract Code Section 5103. If the Bid Documents authorize the District, among other options, to award contracts based on separate line items or Base Bids as designated in the Bid Form, then, subject to the provisions of this Section 17, a Bidder may seek to withdraw one or more of the line items or Base Bids, without needing to withdraw all line items or Base Bids.

18. BASIS OF AWARD; BALANCED BIDS

The award of the contract, if made by the Owner, will be to the lowest responsive, responsible bidder therefore, based on Total Bid. The District may reject any Bid which, in its opinion when compared to other bids received or to the District’s internal estimates, does not accurately reflect the cost to perform the Work. The District may reject as non-responsive any bid which unevenly weights or allocates costs, including but not limited to overhead and profit to one or more particular bid items. The District reserves the right to reject any or all bids or to waive any irregularities or informalities in any bids or in the bidding process.

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19. IDENTICAL BIDS

Pursuant to Section 20117 of the Public Contract Code, in the event there are two or more identical lowest or highest bids, as the case may be, submitted to a school district for the purchase, sale or lease of real property, supplies, materials, equipment, services, bonds, or the awarding of any contract, pursuant to a provision requiring competitive bidding, the governing board of any school district may determine by lot which bid shall be accepted.

When bids are equal, they shall be awarded by lot, and shall be witnessed by three (3) impartial observers.

20. DISQUALIFICATION OF BIDDERS; INTEREST IN MORE THAN ONE BID

No person, firm, or corporation shall be allowed to make, or file, or be interested in more than one bid for the same work unless alternate bids are specifically called for. A person, firm, or corporation that has submitted a sub-proposal to a bidder, or that has quoted prices of materials to a bidder, is not thereby disqualified from submitting a sub-proposal or quoting prices to other bidders or making a prime proposal.

21. INSURANCE REQUIREMENTS

The successful bidder shall procure the insurance in the form and in the amount specified in the Contract Documents.

22. AWARD PROCESS

Once all Bids are opened and reviewed to determine the lowest responsive and responsible Bidder, the District Board may award the contract. The apparent successful Bidder should begin to prepare the following documents: (1) the Performance Bond; (2) the Payment Bond; and (3) the required insurance certificates and endorsements. Once the District notifies the Bidder of the award, the Bidder will have five (5) business days from the date of this notification to execute the Contract and supply the District with all of the required documents and certifications. Once the District receives all of the properly drafted and executed documents and certifications from the Bidder, the District shall issue a Notice to Proceed to that Bidder.

23. FILING OF BID PROTESTS

Bidders have the right to protest as described below. Whether concerns are about a Request for Proposal (RFP), Request for Quotation or Qualification (RFQ) or an Invitation for Bid (IFB), the following shall apply.

The term "Bids" shall refer to either an RFP/Q or an IFB process.

Inquiry or Intention does not constitute a Protest: Notice of an intention to protest does not substitute for filing of a protest following the form and content required within the deadlines stated. Further, casual inquiry or complaint that does not specifically identify the purpose as a protest, and does not comply with the form, content and deadlines herein, are also not considered or acted upon as a protest action.

Certain concerns must be filed as a protest before bids are due. Any matter known - or that should have been known - before the bid deadline, must be brought to the Purchasing Department, Bid Administrator, in writing at least three (3) business days before the bid deadline. Such matters include, but are not limited to:

1) Complaints about events or decisions made before the solicitation deadline,

2) Complaints that the solicitation unduly constrains competition through improper minimum qualifications or specifications,

3) Complaints that the pre-bid conference was not fair or accessible, 9 | P a g e

4) Complaints that questions were not fully or properly addressed by the District.

5) Complaints that the RFP/Q or IFB did not provide adequate information or contained an improper criteria;

6) Other matters known or that should have been known, to interested bidders by reading the solicitation document.

Protest on items known after bid deadline:

After the bid deadline, only vendors that submitted a bid are eligible to protest. Only Vendors who would be the next apparent low bidder if the bid protest is successful are eligible to protest.

Grounds for Protest and Protest Form: A written, formal protest must contain the following to be considered. Failure to provide the following information could result in rejection of the protest.

1) Company name, mailing address, phone number, and name of company individual responsible for submission of the protest;

2) The Bid Number and title;

3) The specific action or decision protested to include;

a) a specific identification of the statutory or regulatory provision(s) that the action complained of is alleged to have violated;

b) a specific description of each act alleged to have violated the statutory or regulatory provision(s) identified in the above paragraph (a) of this subsection;

c) a precise statement of the relevant facts;

d) an identification of the issue or issues to be resolved; and

e) argument and authorities in support of the protest.

4) Indicate what relief or corrective action you believe the District should make.

5) Demonstrate that every reasonable effort was made within the schedule provided, for you to resolve the basis of the protest during the process, including asking questions, seeking clarification, requesting addenda, and otherwise alerting the District to any perceived problems.

6) Signed by an authorized agent of the company.

7) Deliveries by hand, or fax (must be followed up with a hard copy), in acceptable formats. Deliveries by e-mail will not be accepted. The District is not responsible to assure the protest is received within the protest deadlines. If the District does not receive the protest within the specified deadline, the protest will be rejected. The follow up mailing address for all protests:

Cajon Valley School District Director, Purchasing & Logistics 225 Roanoke Road El Cajon, CA 92020

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Protest Deadlines:

1) Protests must be received in the Purchasing Office no later than 4:00 p.m. Pacific

Time, five (5) business days after the date the RFP/Q or IFB recap is posted on the Purchasing web page under "Bid Recap Results". Webpage:

www.cajonvalley.net/bids.

2) Protests received after the time specified are untimely and may be denied on that basis unless the District concludes that the issues raised by the protest involve fraud, gross abuse of the procurement process, or indicate substantial prejudice to the integrity of the procurement process.

3) The Purchasing Department shall make efforts to distribute the recap to the affected bidder(s), such as posting on the District’s website or faxing the notice to the affected bidder(s). However, it is the Bidder's responsibility to seek out and obtain the announcement from the District. The District is not responsible for assuring the Bidders have learned of the announcement in time to file a protest.

Protest Process and Appeals,

1) The Purchasing Director will review the protest. All available facts will be considered and the Purchasing Director shall issue a decision. This decision shall be delivered in writing by e-mail or fax (will be followed up with a hard copy).

2) If either party believes the Purchasing Director has failed to consider a fact and has made an error in the protest decision, the bidder has a right to appeal that decision. The appeal is limited to only those matters brought forward to the District in the original protest. The appeal must clearly state why the Purchasing Director’s decision is in error.

3) The bidder shall issue a Protest Appeal Statement by 4:00 PM (Pacific Standard Time) by the third (3rd) business day following issuance of the Purchasing Director’s decision.

This appeal shall be delivered by the Protesting vendor, in writing by hand delivery or fax (must be followed up with a hard copy). Delivery by e-mail will not be accepted.

4) The District’s Legal Counsel will evaluate the appeal and issue a decision, which will be final.

NOTHING HEREIN SHALL DIMINISH THE AUTHORITY OF THE CAJON VALLEY UNION SCHOOL

DISTRICT TO ENTER INTO A CONTRACT, WHETHER A PROTEST ACTION OR INTENTION TO

PROTEST HAS BEEN ISSUED.

24. WORKERS COMPENSATION

Each bidder shall submit the Contractor’s Certificate Regarding Workers’ Compensation form with the bid or the bid will be rejected as non-responsive.

25. SUBSTITUTION OF SECURITY

The Contract Documents call for monthly progress payments based upon the percentage of the work completed. The District will retain five percent (5%) of each progress payment as provided by the Contract Documents. At the request and expense of the successful Bidder, the District will substitute securities for the amount so retained in accordance with Public Contract Code Section 22300.

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26. PREVAILING WAGES

The Bidder to which the District awards a contract for the Project, and each of that Bidder’s subcontractors of any tier, shall be required to pay not less than the general prevailing rates of per-diem wages in the locality in which the work is to be performed for each craft or type of worker needed to execute the contract (“Prevailing Wages”). All contractors and subcontractors must furnish electronic certified payroll records directly to the Labor Commissioner (Division of Labor Standards Enforcement). The successful bidder must retain copies of certified payrolls for a minimum of five years from the date of completion and submit upon the request of the District or its authorized agent. Awarded Bidder shall post a copy of the per-diem rates of Prevailing Wages at the site of the Project.

The Contractor and its subcontractors shall pay minimum labor wage rates as follows:

The Director of Industrial Relations has determined the general prevailing rate of per diem wages in the locality in which this work is to be performed for each craft or type of worker needed to execute the Contract which will be awarded to the successful bidder, copies of which are on file and will be made available to any interested party upon request online at http://www.dir.ca.gov/dlsr. A copy of these rates shall be posted by the successful bidder at the job site. The successful bidder and all subcontractor(s) under him, shall comply with all applicable Labor Code provisions, which include, but are not limited to the payment of not less than the required prevailing rates to all workers employed by them in the execution of the Contract, the employment of apprentices, the hours of labor and the debarment of contractors and subcontractors.

27. DEBARMENT OF CONTRACTORS AND SUBCONTRACTORS

In accordance with the provisions of the Labor Code, contractors or subcontractors may not perform work on a public works project with a subcontractor who is ineligible to perform work on a public project pursuant to Section 1777.1 or Section 1777.7 of the Labor Code. Any contract on a public works project entered into between a contractor and a debarred subcontractor is void as a matter of law. A debarred subcontractor may not receive any public money for performing work as a subcontractor on a public works contract. Any public money that is paid to a debarred subcontractor by the Contractor for the Project shall be returned to the District. The Contractor shall be responsible for the payment of wages to workers of a debarred subcontractor who has been allowed to work on the Project.

28. PERFORMANCE BOND AND PAYMENT BOND REQUIREMENTS

Within the time specified in the Contract Documents, the Bidder to whom a Contract is awarded shall deliver to the District four identical counterparts of the Performance Bond and Payment Bond in the form supplied by the District and included in the Contract Documents. Failure to do so may, in the sole discretion of District, result in the forfeiture of the Bid Guarantee. The surety supplying the bond must be an admitted surety insurer, as defined in Code of Civil Procedure Section 995.120, authorized to do business as such in the State of California and satisfactory to the District. The Performance Bond and the Payment Bond shall be for one hundred percent (100%) of the Total Bid Price.

Rating for the surety must be A++, A+, A, or no less than A-. Rating information can be obtained from Best’s State Rate Filings: http://www.ambest.com/bsrf

29. REQUEST FOR SUBSTITUTIONS

The successful bidder shall comply with the substitution request provisions set forth in the General Conditions and/or Special Conditions, including any deadlines for substitution requests which may occur prior to the bid opening date.

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30. SALES AND OTHER APPLICABLE TAXES, PERMITS, LICENSES AND FEES

Contractor and its subcontractors performing work under this Contract will be required to pay California sales tax and other applicable taxes, and to pay for permits, licenses and fees required by the agencies with authority in the jurisdiction in which the work will be located, unless otherwise expressly provided by the Contract Documents.

31. EXECUTION OF CONTRACT

As required herein the Bidder to whom an award is made shall execute the Contract in the amount determined by the Contract Documents. The District may require appropriate evidence that the persons executing the Contract are duly empowered to do so.

32. REQUIRED CERTIFICATIONS

Bidders, for all projects, are required to submit the following certifications: Certification of Division of Industrial Relations Registration; Contractor’s Certificate Regarding Workers’ Compensation; Asbestos- Free Materials Certification; Recycled Content Certification; CARB Compliance Certification; Statement Regarding a Drug Free Workplace; Non-Collusion Declaration; and Iran Contracting Act Certification (if applicable). These forms are included in this package and must be signed under the penalty of perjury and dated, and shall be submitted to the District with the bid. Further, the successful bidder shall execute, under penalty of perjury and dated, the Criminal Background Investigation/Fingerprinting Certification contained within the District's bid package.

33. GRATUITIES

Bidders shall not provide, offer, imply, or otherwise extend any gratuities, including cash gifts, services, allowances, or enticements in any manner or form, to officers, employees, students, agents, or representatives of the District.

34. IRS REQUIREMENTS

The Owner shall view the legal position of the bidder as an “independent contractor” and that all persons employed to furnish services are employees of the bidder and not of the Owner.

a The Owner shall not be liable for any of the contractor’s acts or omissions performed under the contract to which the bidder.

b The successful bidder will complete IRS form W-9 providing taxpayer identification number and also indicate whether bidder is a corporation, sole-proprietor, partnership, individual, etc. This form will be sent to the successful bidder with the Agreement, Performance and Payment Bond and is to be returned with same.

END OF INSTRUCTIONS TO BIDDERS

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INFORMAL BID FORM

To be returned with bid documents:

LEGAL NAME OF BIDDER:

Business Name: ________________________________________________________

Contact Name: ________________________________________________________

Business Address: ________________________________________________________

Phone Number: (_________) ______________________________________________

FAX: (_________) ______________________________________________

E-Mail Address: ________________________________________________________

Company Website: ________________________________________________________

Check if Credit Card payment is accepted for no additional charge:

Vendor accepts: _____ Visa _____ American Express

The undersigned, hereby declare that we have carefully examined the location of the proposed Work, and have read and examined the Contract Documents, including all plans, specifications, and all addenda, if any, for the following Project:

REQUEST FOR INFORMAL BID NO. 1699

KITCHEN REMODEL

W.D. HALL ELEMENTARY SCHOOL

We hereby propose to furnish all labor, materials, equipment, tools, transportation, and services, and to discharge all duties and obligations necessary and required to perform and complete the Project for the following bid prices:

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BASE

BID

BID PRICE

(IN NUMBERS)

Said Sum includes all applicable taxes and costs

TOTAL BASE BID

W.D. Hall Elementary School

1376 Pepper Dr.

El Cajon, CA 92021

The Owner reserves the right to reject any or all bids, or to waive any irregularities or informalities in any bids or in the bidding. The award of the contract, if made by the Owner, will be to the lowest responsive, responsible bidder(s) therefore, based on Total Base Bid.

In case of discrepancy between the written price and the numerical price, the written price shall prevail.

The undersigned agrees that this Bid Form constitutes a firm offer to the District which cannot be withdrawn for the number of calendar days indicated in the Notice Inviting Bids from and after the bid opening, or until a Contract for the Work is fully executed by the District and a third party, whichever is earlier.

The Contract duration shall commence on the date stated in the District’s Notice to Proceed, and shall be completed by the Contractor in the time specified in the Contract Documents. In no case shall the Contractor commence construction prior to the date stated in the District’s Notice to Proceed.

Bidder certifies that it is licensed in accordance with the law providing for the registration of Contractors, License No. ______________, Expiration Date ____________, class of license __________. If the bidder is a joint venture, each member of the joint venture must include the above information.

List all other classifications for this license number

Bidder is to indicate if they are a Certified DVBE Contractor (Attached is a copy of DVBE Certification Letter issued by OSBCR, if applicable).

_____ Yes _____ No

Bidder is to indicate if a Good Faith Effort was made to include DVBE Subcontractors and suppliers in the Bid (Indicating “No” does not disqualify the bid):

_____ Yes _____ No

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The undersigned acknowledges receipt, understanding and full consideration of the following addenda to the Contract Documents.

Addenda No. _______________________

Addenda No. _______________________

1. The required Certification Of Contractor And Subcontractor Division Of Industrial Relations Registration form is attached hereto or bidder’s bid will be rejected as nonresponsive.

2. The required Contractor’s Certificate Regarding Workers’ Compensation is attached hereto or bidder's bid will be rejected as nonresponsive.

3. The required bid security in the amount of not less than 10% of the Total Bid Price is attached hereto or bidder's bid will be rejected as nonresponsive.

4. The required Designation of Subcontractors is attached hereto or bidder's bid will be rejected as nonresponsive.

5. The Information of Bidders (List of Current Projects & List of Completed Projects) is attached hereto.

6. The required Asbestos-Free Materials Certification is attached hereto or bidder's bid will be rejected as nonresponsive.

7. The required Recycled Content Certification is attached hereto or bidder's bid will be rejected as

8. The required CARB Compliance Certification is attached hereto or bidder’s bid will be rejected as

9. The required Contractors Statement Regarding Maintaining a Drug Free Workplace is attached hereto or bidder's bid will be rejected as nonresponsive.

10. The required Non-Collusion Declaration is attached hereto or bidder's bid will be rejected as

11. The required Iran Contracting Act form is attached hereto if bidder’s bid total is $1 million or more.

I hereby certify under penalty of perjury under the laws of the State of California, that all of the information submitted in connection with this Bid and all of the representations made herein are true and correct.

Business Name of Bidder

Authorized Signature

Name and Title

Dated

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CERTIFICATION OF CONTRACTOR AND

SUBCONTRACTOR DIVISION OF INDUSTRIAL RELATIONS REGISTRATION

KITCHEN REMODEL, W.D. HALL ELEMENTARY SCHOOL

Pursuant to Public Contract Code Section 1725.5, a contractor or subcontractor must be registered with the Department of Industrial relations in order to bid on, to be listed in a bid proposal or to engage in the performance of any defined public work contract.

I _________________________________________, _________________________________________ certify that (Contractor Representative Name) (Title)

_____________________________________ is currently registered as a contractor with the Department of Industrial

(Contractor Business Name)

Relations (DIR):

Contractor’s DIR Registration Number: _____________________

Expiration date June 30, 20__

Contractor further acknowledges:

1. Contractor shall maintain DIR registered status for the duration of the project without a gap in registration.

2. Contractor shall note in its invitation to bid the DIR’s registration requirement for all subcontractors and their subcontractors.

3. Contractor shall ensure that all subcontractors are registered at time of bid opening and maintain registered status for the duration of the project.

4. Contractor is to furnish DIR Registration Number for all subcontractors on the project within 24 hours of the bid opening.

5. Contractor shall substitute any subcontractor with a DIR registered contractor if listed subcontractor is unable to perform the work.

Failure to comply with any of the above may result in a determination of non-responsiveness.

I declare under penalty of perjury under California law that the foregoing is true and correct.

Signature

Date

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CONTRACTOR’S CERTIFICATE REGARDING

WORKERS’ COMPENSATION

Labor Code section 3700 in relevant part provides:

Every employer except the State shall secure the payment of compensation in one or more of the following ways:

(a) By being insured against liability to pay compensation in one or more insurers duly authorized to write compensation insurance in this State.

(b) By securing from the Director of Industrial Relations a certificate of consent to self-insure, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his employees.

I am aware of the provisions of section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.

Signature

Printed Name

Title

Company

(In accordance with article 5 (commencing at section 1860), chapter 1, part 7, division 2 of the Labor Code, the above certificate must be signed and filed with the awarding body prior to performing any work under this contract.)

Dated

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BID BOND

The makers of this bond are, _____________________________

______________________________________________, as Principal, and _______________

___________________________________________, as Surety and are held and firmly bound unto…