Karl Storz Scope Equipment Combined Synopsis.docx

DOCX document 157 KB Posted Mar 24, 2021

Attached to: W065--Lease Scope BPA
Solicitation number: 36C24121Q0323
Issued by: Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 1

View the file

Other files

File	Type	Posted
Past Performance Worksheet.xlsx	XLSX spreadsheet	Apr 13, 2021
36C24121Q0323_4.docx	DOCX document	Apr 13, 2021
36C24121Q0323_3.docx	DOCX document	Apr 9, 2021
36C24121Q0323_2.docx	DOCX document	Apr 8, 2021
36C24121Q0323_1.docx	DOCX document	Apr 5, 2021
36C24121Q0323.docx	DOCX document	Mar 24, 2021

On GovTribe

Work with this file

Download the original file
Contacts named in this file
Similar government files
Ask GovTribe AI about this file

Try for free Login

Text version

The file's text, extracted by GovTribe without its formatting.

Combined Synopsis/Solicitation Karl Storz Scopes

VA NEW ENGLAND HEALTHCARE SYSTEM

VISN 1 Karl Storz BPA Performance Work Statement

Background:

VISN 1 is seeking to expand and replace its surgical and medical specialty scope product suites throughout the VISN by establishing a blanket purchase agreement (BPA) rental structure that covers all VA Medical Centers in New England (VISN 1). Scopes are an integral part of the VA mission as they are used in many procedures from diagnosing and treating cancers, often minimally invasively, to treating sleep apnea. The contractor shall include all equipment, video systems, accessories, materials, installation services, repair services, and training services specified in this Performance Work Statement (PWS) document.

Surgical and medical specialty scope products serve the following primary functions:

1. Ensure safety in medical procedures that may otherwise require more invasive approaches

2. Improve efficiency and timeliness of medical procedures by better visualization and flexibility of instrumentation

3. Improve patient outcomes by allowing innovative procedures to be performed

At the time of trade-in and/or disposal of existing scopes systems, all hard drives will be retained by the site for proper disposal.

VISN 1 locations include:

VA Boston HCS – Jamaica Plain

White River Junction VAMC

150 South Huntington Ave

215 North Main St

Boston, MA 02130

White River Junction, VT 05009

VA Boston HCS – West Roxbury

Central Western Massachusetts VAMC

1400 VFW Pkwy

421 North Main St

West Roxbury, MA 02132

Leeds, MA 01053

VA Boston HCS – Brockton

Manchester VAMC

940 Belmont St

718 Smyth Rd

Brockton, MA 02301

Manchester, NH 03104

Providence VAMC

VA Maine HCS

830 Chalkstone Ave

1 VA Ctr

Providence, RI 02908

Augusta, ME 04330

VA Connecticut HCS

Edith Nourse Rogers VA

950 Campbell Ave

200 Springs Road

West Haven, CT 06516

Bedford, MA 01730

Period of Performance:

The intent of the Government is to establish a Blank Purchase Agreement (BPA) rental structure with a period of performance of five years from the date of award. Each task order will be awarded in one-year periods. This BPA is to have firm fixed pricing per the price schedule.

Contractor Responsibilities:

· Implementation services shall include the following:

· A centralized project manager POC who will oversee all facilities in VISN for consistency

· Detailed project timeline for each individual site with defined roles and responsibilities (including vendor and VA resources). Must be approved by VA

· Schedule can be created using any project software e.g. MS Project and should contain milestones and deliverable dates for each facility. Milestones will include delivery, training, go-live, trade-in return

· On-site installation coordination of all equipment and accessories, a training plan, and schedule for go-live and trade in.

· Meetings should be scheduled with sites for implementation, initial deployment, and through the completion of the delivery.

· Materials shall be new equipment, parts, and accessories as specified in this PWS.

· The vendor shall deliver materials to the job site in original equipment manufacturer (OEM) original unopened containers, clearly labeled with the OEM’s name, equipment model and serial identification numbers, delivery order number, and VA purchase order number.

· If products do not meet criteria, VA Clinical Engineering site POC will reach out to COR and COR will contact the Vendor Project Manager for replacement of that equipment.

· The vendor is responsible for all costs associated with the trade in of current equipment, return of rented equipment, and delivery of rented equipment.

· The vendor will work with VA Clinical Engineering site POC on removing trade in items from service. The vendor is to provide a list of what items are being sent back and will provide a copy of the document to the VA Clinical Engineering site POC.

· The vendor is responsible for inventorying materials prior to delivery to VA sites to check for accuracy in quantity and part number.

· Must be verified by VA POC when delivered onsite

· All on-site installation services shall be vendor-provided by technical staff (not sales reps) fully trained to service and install Storz products, parts, and accessories as specified.

· The vendor shall provide, maintain, and dispose all material waste and packaging associated with the Storz products and/or waste generated during the installation services.

· The vendor will be responsible for moving waste materials from job site(s) to a vendor-provided waste container, and then off-site.

· Vendor shall provide Quarterly service repair reports to VA POC

· The vendor shall provide the following documentation for the proposed Storz configuration and setup:

· Hard and soft copy of operator’s manual

· Hard and soft copy of technical service manuals including troubleshooting guides, necessary diagnostic software and equipment, schematic diagrams, and parts lists

· Hard and soft copy of cleaning, sterilization, and reprocessing procedures

· DVD or web-based training if available

Government Responsibilities:

· Each VA site is responsible for inventorying materials prior to acceptance of order.

· Each VA site shall identify and provide limited daily storage of vendor parts/supplies at the time of delivery.

· Each VA site shall reject items that do not conform to requirements above.

· Equipment shall be checked upon opening the packaging to ensure no damage occurred during shipment. If damage is observed, VA Clinical Engineering POC will reach out to COR. COR will contact Vendor Project Manager for replacement of that equipment.

Training Requirements:

· The vendor shall provide technical training to ensure Biomed staff at each facility have the ability to support Storz equipment at an equivalent level of a vendor-provided fully trained service technician. All costs and expenses for the contractor to provide the technical training required shall be included with each purchase.

· The vendor shall provide technical training to ensure sterile processing services (SPS) staff at each facility have the ability to service and support Storz equipment at an equivalent level of a vendor-provided fully trained sterilization technician. All costs and expenses for the contractor to provide the technical training required shall be included with each purchase

· The vendor shall provide clinical end user training to ensure clinical staff can properly utilize and operate Storz’s equipment. The training should provide staff the knowledge and skill set at an equivalent level of a vendor-provided fully trained clinical staff. All costs and expenses for the contractor to provide the technical training required shall be included with each purchase.

· Upon delivery and install of Storz equipment, certified instructors must provide user training for staff on day, evening and night shifts at times to be determined by each facility.

· All staff needs to be trained within 2 weeks of install. Training must be flexible based on day, evening, night and weekend shifts. All times to be determined by each facility.

· There shall be an initial go-live training at start of rental and at a minimum an annual follow-up refresher training for SPS and clinical staff.

Trade-In or Disposal:

· The vendor shall provide trade-in and/or disposal for existing scope systems.

· Vendor will work with VA Clinical Engineering site POC on removing trade-in items from service. Vendor will provide list of what items are being returned and will provide a copy of that document to VA Clinical Engineering site POC.

· The vendor shall provide fair market value credits for functional equipment trade-in

· All hard drives will be maintained by the local site and properly disposed.

PRICE SCHEDULE: The Contractor shall furnish all parts, labor, travel and tools necessary to perform all required services in accordance with the attached terms and specifications detailed in the Performance Work Statement. The services will be for a 5 Year BPA.

· For the equipment, install, services, and training a fix price shall be provided and billed accordingly.

B1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM NUMBER

DESCRIPTION OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

1.00

$0.000000

$0.00

TELEPACK +, CCU/LIGHT SOURCE/MONITOR

Contract Period: Base POP Begin: 04-19-2021 POP End: 04-18-2026 PRINCIPAL NAICS CODE: 334510 - Electromedical and Electrotherapeutic Apparatus Manufacturing PRODUCT/SERVICE CODE: W065 - Lease or Rental of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

1.00

$0.000000

$0.00

IMAGE1 S HX, CAMERA HEAD, 1080P HD FOR IMAGE1 S X-LINK MODULE, ANES