Justification for Single Source Savant Technology.docx
DOCX document 125 KB Posted
- Attached to
- Software Development Services
- Solicitation number
- 18048-26
- Issued by
- Florida
About this file
This is a Justification for Single Source procurement document prepared for the Fourth Judicial Circuit Court of Florida regarding the continuation of software development services for their case management systems. The justification outlines the rationale for awarding a single source contract to Savant Technology rather than conducting a competitive bidding process. The services include required upgrades and enhancements to the existing case management systems to maintain operational efficiency within the judicial circuit. The document establishes the necessity for continued vendor engagement based on the specialized nature of the existing system and the critical role it plays in court operations.
The justification emphasizes that Savant Technology possesses unique expertise and knowledge of the Fourth Judicial Circuit Court's current case management infrastructure, making them the sole source capable of providing seamless continuity and preventing system disruption. The single source procurement approach is justified based on vendor exclusivity, the integrated nature of the existing system, and the potential risks and costs associated with system migration or vendor transition. This procurement strategy allows the court to maintain system stability and operational continuity while ensuring that necessary upgrades and enhancements can be implemented efficiently without the complications that would arise from competitive procurement or vendor transition.
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Other files
| File | Type | Posted |
|---|---|---|
| Savant Technology.pdf | ||
| 7-1-24 Protest Procedures.pdf | ||
| 18048-26_SUPPLIER.pdf | ||
| Savant Technology Letter.pdf |
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Text version
Finance & Administration Department, Procurement Division Single Source Justification Form (SSJF)
Pursuant to the City of Jacksonville Procurement Code 126.306(a) (8) & The Procurement Operating Manual, when requesting to purchase from a Supplier subject to the referenced sections, this form is to be completed and must be submitted to the Procurement Division with applicable attachments via 1Cloud Smart Form Requisition.
| 1. Requesting Agency: |
| Court Administration |
2. Nature and/or description of the requirement being requested.
Identify each item, component or service being procured. (Attach quote/proposal):
Why does the city need these particular goods or services?
Savant Technology is currently providing program changes required at the local level for in-court processing and other initiatives that the court requires through the ICMS (Integrated Case Management System) case management system through a state contract. The ICMS system was developed by the Court in the 8th Circuit so there is no annual maintenance charge for it use. Additionally, the vendor will be providing enhancements to the Family Court case management and the State of Florida Interactive Application program. The software development services includes development and implementation of upgrades and enhancements, timely fixes to bugs in the system as they arise, testing of all upgrades in the vendor test environment, and participate in weekly conference calls with Court technology staff to maintain an issue tracker, identifying and prioritizing tasks, and setting corresponsing deadlines and goals. The upgrades to the ICMS and SOFIA systems allow the court to continue modernizing electronic workflows, adapting to changing legal requirements, reducing processing times, and improving services provided to litigants, attorneys, judges, and other justice system stakeholders. Continued investment in these systems will help maintain operational efficiency, support statewide initiatives, and enhance the Court’s ability to deliver timely and effective judicial services.
| 3. Provide a detailed justification as to why the requested goods/services can only be efficiently and effectively procured through the recommended Single Source Supplier: |
| The vendor is currently providing the services with a contract through the State of Florida using limited funding that was approved Stater end of year funding. The vendor has already started the enhancements and upgrades to the system through this state contract. Continued services to finish the enhancements and upgrades would need to be paid for using local funding. This vendor was procured through the State of Florida, Office of State Court Administrator through the proper procurement process. This vendor is familiar with both ICMS and SOFIA systems. Because the upgrades are in progress, it is more cost effective to continue to use this vendor which would not incur any new costs or a delay in providing the finish request. |
4. Date of Request
7/9/2026
5. Summary of Market Research [Provide a description of the market research performed, how it was performed, by whom, and market research results. Please spell out acronyms.]
[ Office of State Court Administrator, Information Systems Manager, Hetal Patel ]
6. Conflict of Interest (Must Check) √ By checking this box, I affirm that there are no actual, potential, or perceived conflicts of interest with the entity in which I am requesting a single source award. Conflict of Interest shall be interpreted consistent with Chapter 112, Florida Statutes.
7. Other Documentation (Check and attach all that apply) √ Supplier Quote √ Single Source Memo signed by Director √ Other [State Contract ] Justification for Single Source, effective 01/2024 Page 1 image1.jpeg
File details come from the government source that posted it. Updated .