JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION - Generator Fuel.pdf

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

For

Emergency Hot Water Tank

Pursuant to Federal Acquisition Regulation (FAR) 6.302-2 and 6.303, the Federal Bureau of Prisons (FBOP) has determined that the procurement for Emergency Hot Water Tank for Federal Correctional Complex (FCC), Pollock, Louisiana, meets the criteria established for other than full and open competition. This limit on competition is justified as follows:

1. Agency:

Department of Justice Federal Bureau of Prisons Federal Correctional Complex 1000 Airbase Rd.

Pollock, LA 71467

2. Nature and/or Description of Action being Approved:

This action is for the acquisition of a hot water tank for the Federal Correctional Complex located in Pollock, Louisiana. The Lochinvar GVG0504JR 504 gallon tank supplies hot water to the housing units to FCI Pollock. The current hot water tank has extensive damage and is leaking water. This does not allow for inmates to conduct regular hygiene or maintaining the cleanliness of the housing unit. Any further delay will create a situation that is not safe for staff or inmates.

3. Description of Supplies or Services Required to Meet the Agency Needs:

Contractor will deliver (1) Lochinvar GVG0504JR w/ LTWX1442-2 Tube Bundle 504 Gallon Tank.

4. Statutory Authority Permitting Other Than Full and Open Competition:

41 U.S.C. 253(c) (2) and FAR 6.302-2, “Unusual and Compelling Urgency”

5. Determination that Proposed Contractor’s Unique Qualification or the Nature of the Acquisition Requires Use of the Authority Cited:

Coburn’s Alexandria is the nearest supplier that could supply the hot water tank on short notice.

6. Efforts Made to Solicit from as Many Sources as Practicable Including Whether or Not a Notice Was or Will be Publicized as Required by FAR Part 5.2:

Market research revealed that Coburn’s Alexandria is the only contractor that could deliver the hot water tank within the needed time frame.

7. Contracting Officer’s Determination that the Cost to the Government Will be Fair and

Reasonable:

The current rates offered by Coburn’s Alexandria have been approved and are considered fair and reasonable. Prices will be analyzed by the Contracting Officer with the assistance of the Facility Manager in accordance with F.A.R. 41.401 in order to ensure price reasonableness and accuracy for the facilities department.

8. Description of the Market Survey Conducted:

Market research was conducted using the internet, GSA, and vendor sites.

9. Other Facts Supporting the Use of Other Than Full and Open Competition:

N/A

10. List of Sources, Expressing in Writing, Interest in the Acquisition:

N/A

11. Actions Taken by the Agency to Remove or Overcome Barriers to Full and Open Competition:

Market research was conducted to determine if other vendors are capable of providing services.

12. Contracting Officer’s Certification:

I hereby certify that the above justification is accurate and complete to the best of my knowledge and belief.

______________________________________________ ____03/01/2021________

Tabitha Coleman, Supervisory Contract Specialist Date

FCC Pollock