Justification Exception to Fair Opportunity Signed.pdf

Control No. 20-16

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JUSTIFICATION FOR AN EXCEPTION TO FAIR OPPORTUNITY

1. Agency/Contracting Activity: 103rd MSC

2. Description of Action: Building Management System Preventative Maintenance Agreement

Nature: New Requirement Follow-on Order Mod to Existing Order Number

Order against: Multiple Award ID/IQ Contract Number: GS-07F-135DA

Pricing: Firm-Fixed Price Time & Materials Cost Type

Funds: OMA Other Funds: LOCAL SRM

3. Description of Supplies or Services:

The 103rd Airlift Wing based at Bradley Air National Guard Base currently has a Building Management System(s) (BMS), providing energy and environmental control, installed in most of the buildings. As such, a preventative maintenance agreement is required in order to maintain the system(s) at the proper level.

Connecticut Air National Guard Bases require an annual preventative maintenance agreement to ensure that the BMS is operating correctly.

4. Authority:

Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized; [FAR 8.405- 6(a)(1)(B)];

5. Rationale/explanation to support cited authority: The main base DDC system is an Automated Logic System. This system was mandated by the NGB several years ago and we have attempted to use non Automated Logic Systems Controls but, have had no success with integrating them into the base wide system. If specific components are not installed and/or maintained in conjunction with the existing hardware, the system will suffer from performance degradation, warranty nullification, and/or inoperability.

In turn, this will result in increased project costs in terms of both time and money (system repair or replacement) to the Government.

6. Market Research: Automated Logic is the only local dealer for the company that manufactures the existing DDC system software and equipment. Only authorized dealers have access to the software and are allowed to work on the specific systems

7. Actions to Increase Competition: Automated Logic is the only authorized source for DDC system integration to the system that is presently in operation at 103 AW. At this time, the 103 AW can take no action to overcome competition barriers due to the nature of the system (software/equipment) to be maintained.

9. Technical / Requirements Certification: I certify that the supporting data under my cognizance which is included in this justification for an exception to fair opportunity is accurate and complete to the best of my knowledge and belief.

Control No. 20-16

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Submitted By: MSgt David Surprenant Position Title (Division Chief or higher): Facility Manager Email address: david.m.surprenant.mil@mail.mil Signature: ____________________________ Date:

10. Contracting Officer’s Approval: I hereby certify that this justification for an exception to fair opportunity is accurate and complete to the best of my knowledge and belief. Based on the foregoing, I approve this justification for an exception to fair opportunity subject to availability of funds, and provided that the services and supplies herein described have otherwise been authorized for acquisition.

Signature: Date:

Name: ERIC M. HOSS Title: MSgt, Contracting Officer