Justification CIS Interface.pdf

DEPARTMENT OF VETERANS AFFAIRS

Office of Acquisition Operations Strategic

Acquisition Center 10300 Spotsylvania Avenue, Suite 400

Fredericksburg, VA 22408

Sole Source Justification

Pursuant to FAR Subpart 13.106-1(b)(2)

1. Identification of the agency and the contracting activity

Department of Veterans Affairs Strategic Acquisition Center 10300 Spotsylvania Avenue Suite 400

2. Description of the action being approved

The proposed action is for a sole-source, contract with Clinicomp International Inc. to procure medical system interfaces for Tele Critical Care (TeleCC) for Clinical Information Systems (CIS) to cover 15 VA Medical Centers.

3. Description of the services required to meet the agency’s needs

The total estimated value of the proposed action is $756,300.

The Government requires contractor supplied interfaces to implement Tele Critical Care across the VA Enterprise. The interface provided necessary health data to the TeleCC application to assist in treatment and diagnosis for the Veteran/patient being cared for at a VA medical centers. TeleCC is expanding in response to the COVID-19 pandemic and the technology would not be able to be implemented without this interface. The contractor shall provide this interface for 15 medical centers across the VA at an estimated value of $50,420.00 per facility.

4. Statutory authority permitting other than full and open competition

The statutory authority permitting other than full and open competition for this procurement is 41 U.S.C. 1901 Simplified acquisition procedures”, as implemented by the Federal Acquisition Regulation (FAR) Subpart 13.5 “Simplified Procedure for Certain Commercial Items."

5. Unique Qualifications and Rationale Supporting Use of Authority Cited Above

Clinicomp International, is the OEM and sole owner of the proprietary knowledge to develop and install the needed Admit/Discharge/Transfer (ADT) interface. The vendor is also the sole licensor of the interface required. This interface is a component of a major system within VHA and open competition would require the replacement of the major system as a whole causing substantial duplication of cost and unacceptable

Acquisition Center 10300 Spotsylvania Avenue, Suite 400 delays in meeting requirements. No other source has the access or knowledge of how this interface would be installed on the Clinicomp proprietary system. The 15 medical centers identified in this procurement currently have the Clinicomp Clinical Information System installed and replacement of the TeleCC CIS interface would create substantial costs.

6. Description of efforts made to ensure that offers are solicited from as many potential sources as is practicable

Market research was conducted and provided within paragraph 8, below. The market research yielded no additional sources that can meet the Government’s requirement due to the nature of the proprietary information. There is no competition anticipated for this acquisition. In accordance with FAR 5.301, this requirement will be synopsized at award on “Contract Opportunities” under beta.SAM.gov and this justification will be made publicly available.

7. A determination by the Contracting Officer that the anticipated cost to the

Government will be fair and reasonable.

Prior to award the Contracting Officer shall determine the price to be fair and reasonable. In accordance with FAR 13.106-3(a) “Basis for award: Before making award, the contracting officer must determine that the proposed price is fair and reasonable.” Therefore, a fair and reasonable determination will be made using commercial price lists and existing Government contracts. In such circumstances where commercial price list and Government contracts are not available, then the Contracting Officer shall use any other reasonable basis to support a price fair and reasonable.

8. A description of the market research conducted:

Market Research was completed on April 12, 2021. Clinicomp is the only organization authorized to develop and install the needed ADT interface. Clinicomp does not utilize resellers in any capacity. The software used is not easily replaced by another software. A notice of intent to sole source was posted on March 30, 2021. No responses were received.

9. Any other facts supporting the use of other than full and open competition.

None.

10. A listing of the sources, if any, that expressed, in writing, an interest in the acquisition.

None.

11. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required.

Acquisition Center 10300 Spotsylvania Avenue, Suite 400

There are no barriers to overcome for competition. The Government anticipates the requirement under this action is being driven by the expansion of TeleCC and by COVID-

19. This procurement is limited in duration and no follow-on contract will be necessary.