Justice Center Sidewalk Compliance.pdf

Adams County Finance Department Purchasing Division

4430 South Adams County Parkway Brighton, Colorado 80601

REQUEST FOR PROPOSAL

COVER SHEET

RFP Issue Date: JULY 1, 2026

RFP Number: RFP-AF-2026.132

RFP Title: JUSTICE CENTER SIDEWALK COMPLIANCE

Pre-Proposal Meeting: MANDATORY: JULY 15, 2026, 10:00am MST Location: ADAMS COUNTY JUSTICE CENTER 1100 Judicial Center Drive Brighton, Colorado 80601

RFP Questions Due: JULY 22, 2026, 12:00PM MST Submit questions via email: aforristall@adamscountyco.gov

Proposal will be received until: JULY 31, 2026, 2:00PM MST Proposals will be received at: https://www.bidnetdirect.com/colorado/adams-county

For additional information Anna Forristall, CPPB please contact: Contract Specialist IV aforristall@adamscountyco.gov

Documents included in this package: Proposal Instructions General Terms and Conditions

Scope of Work (SOW)/ Specifications Pricing Form Submission Check List Contractor’s Statement Reference Form Term of Acceptance Form Appendix A – Sample Agreement Appendix B – Base Bid Project Photos Appendix C – JC Parking Lot Plans Appendix D – Civil Map Appendix E – Irrigation Map Appendix F – Add Alternate Project Photos Appendix G – Sprinkler Head Photos mailto:aforristall@adamscountyco.gov https://www.bidnetdirect.com/colorado/adams-county mailto:aforristall@adamscountyco.gov

4430 South Adams County Parkway Brighton, Colorado 80601

PROPOSAL INSTRUCTIONS

1. The Adams County Board of County Commissioners by and through its Purchasing Division of the Finance Department is accepting proposals for JUSTICE CENTER SIDEWALK COMPLIANCE. The County intends to award an agreement to a single firm.

2. SUBMISSION OF PROPOSALS: The proposal must be received before the due date and time as specified in the Cover Sheet of this solicitation. Adams County will only accept electronic submittals. Proposals can be submitted at https://www.bidnetdirect.com/colorado/adams-county.

2.1. All documents related to this RFP will be posted on the Bidnet System.

2.2. Interested parties must register with this free service to access/obtain these documents.

2.3. The County will not accept late Proposals for any reason, including force majeure events and technical difficulties. Proposers who do not successfully submit a Proposal by the Due Date and Time in BidNet will not be eligible for evaluation. If there are questions or if assistance is needed with BidNet, contact BidNet Support at 800-835-4603 or support@bidnet.com.

3. TERM OF AGREEMENT: This is a one-year agreement with the option of four one-year renewals.

3.1. OPTION TO RENEW: Continuation of the Agreement beyond the initial period is a County prerogative and not a right of the Contractor. This prerogative will be exercised only when such continuation is clearly in the best interest of the County and upon budget approval.

4. PRE-PROPOSAL MEETING AND SITE WALK IS MANDATORY: The mandatory pre-proposal meeting will be held on JULY 15, 2026, 10:00am MST at the Adams County Justice Center, located at 1100 Judicial Center Drive, Brighton, Colorado 80601. We will meet at the entrance to the building. This meeting is to discuss the Scope of Work/Specifications. A representative of the Contractor must attend this mandatory conference in order to qualify to respond to this RFP solicitation.

4.1. Contractor shall take all necessary precautions for going through a secure facility, i.e. tools, camera, etc. Late arrivals will not be accepted.

https://www.bidnetdirect.com/colorado/adams-county mailto:support@bidnet.com

5. CONTRACTUAL OBLIGATIONS

5.1. The successful Contractor will be required to sign an Agreement substantially similar to the Agreement form in Appendix A. The County reserves the right to add or delete provisions to the form prior to Agreement execution.

5.2. Issuance of this solicitation does not commit the County to award any Agreement or to procure or Agreement for any equipment, materials, or services.

5.3. If a formal Agreement is required, the Contractor agrees and understands that a Notice of Award does not constitute an Agreement or create a property interest of any nature until an Agreement is signed by the Awardee and the Board of County Commissioners and/or their authorized designee.

5.4. Contractor is responsible for reviewing the form Agreement and understanding the terms and conditions contained therein, including, but not limited to, insurance requirements, indemnification, equal opportunity, non-appropriation, and termination.

5.5. Contractor’s Response must state its willingness to enter into the form Agreement or Contractor shall identify and include any proposed revisions they have for the form Agreement. Any proposed revisions made by the Contractor after the County Notice of Intent to Award the Solicitation may be grounds for rescinding said Notice. The identification of willingness to enter into the standard Agreement is for general purposes at this time but is part of the evaluation process and must be included. There may be negotiations on a project-by-project basis that provide further clarification.

5.6. Incorrect Pricing/Invoicing. As part of any award resulting from this process, Contractor(s) will discount all transactions as agreed. In the event the County discovers, through its Agreement monitoring process or formal audit process, that material or services were priced/invoiced incorrectly, Contractor(s) agree to promptly refund all overpayments and to pay all reasonable audit expenses incurred as a result of the non-compliance.

5.7. The County may, during the term of the Agreement and any extensions, request additional work at other locations throughout Adams County by the successful Contractor.

6. METHOD OF AWARD - It is the intent of the County to award an Agreement to the

Contractor who provides the best value for Adams County.

6.1. Evaluation criteria, other than costs, are evaluated first. After rating the written Responses, costs are then considered against trade-offs such as satisfaction of requirements in the Solicitation, risk and incentives, qualifications and financial condition of the Contractor.

6.2. If it is in the best interest of the County, the Evaluation Committee may invite a limited number of Contractors to provide an oral presentation.

The County reserves the right to conduct negotiations with Contractors and to accept revisions of Responses. During this negotiation period, the County will not disclose any information derived from Responses submitted, or from discussions with other Contractors. Once an award is made, the Solicitation file and the Responses contained therein are in the public record.

7. Questions which arise during the Response preparation period regarding issues around this Solicitation, purchasing and/or award should be directed, via e-mail, to name and email stated on the Cover Sheet of this solicitation The Contractor submitting the question(s) shall be responsible for ensuring the question(s) is received by the County by the due date listed above in the schedule of activities for submitting the question(s) regardless of the method of delivery.

8. Any official interpretation of this RFP must be made by an agent of the County’s Purchasing Division who is authorized to act on behalf of the County. The County shall not be responsible for interpretations offered by employees of the County who are not agents of the County’s Purchasing Division.

9. COOPERATIVE PURCHASING: Adams County encourages cooperative purchasing in an effort to assist other agencies to reduce their cost of bidding and to make better use of taxpayer dollars through volume purchasing. Contractor(s) may, at their discretion, agree to extend the prices and/or terms of the resulting award to other state or local government agencies, school districts, or political subdivisions in the event they would have a need for the same product/service. Usage by any entity shall not have a negative impact on Adams County in the current term or in any future terms.

10. The Contractor(s) must deal directly with any governmental agency concerning the placement of purchase orders/agreements, freight/delivery charges, Contractual disputes, invoices, and payments. Adams County shall not be liable for any costs or damages incurred by any other entity.

11. BUDGET: Budget will not be disclosed.

12. DEBARMENT: By submitting this proposal, the Contractor warrants and certifies they are eligible to submit a proposal because their company and/or subcontract(s) is/are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in a transaction by any Federal, State, or local department or agency.

13. TARIFFS:

13.1. Suppliers requesting price increases due to tariff changes must provide detailed cost breakdowns, including the original tariff rates and the new imposed rates, supplier invoices, and other supporting documentation. The County reserves the right to audit supplier records to verify tariff-related costs. Any unverified or excessive increases shall not be accepted.

13.2. Should tariffs be reduced or removed during the contract term, the contractor shall pass the cost savings on to the County through an equivalent price reduction. The contractor must notify the County within 30 days of any tariff reduction and submit revised pricing accordingly.

14. PREVAILING WAGE:

14.1 Per Adams County Policy, contracts for construction or road work in excess of

$250,000.00 that are entered on or after September 1, 2024, will be responsible for ensuring that all employees performing work are paid Prevailing Wage.

14.2 Contractors shall pay no less than the prevailing wage rates set by the Colorado Department of Labor & Employment (CDLE) and Colorado Office of the State Architect (OSA).

14.3 Contractors shall comply with apprenticeship and training requirements (if applicable).

14.4 Contractors to submit certified payrolls.

15. All information regarding the County’s Prevailing Wage policy can be found at:

https://adamscountyco.gov/our-county/budget-finance/finance/purchasing/prevailing-wage-policy/

16. BONDING/SURETY REQUIREMENTS:

16.1. Performance and Payment Bonds, each in the amount of 100% of the contract value, will be required at time of contract execution, or as otherwise defined in the Specifications/Scope of Work.

16.2. Surety companies executing bonds must appear on the U.S. Treasury

Department’s most current list (Circular 570) as amended and be authorized to transact business in the State of Colorado.

16.3. A 5% Retainage Fee will be held for Construction contracts over $150,000.

16.4. Liquidated Damages will not apply.

16.5. Bonds may be submitted on the Standard AIA form.

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4430 South Adams County Parkway Brighton, Colorado 80601

GENERAL TERMS AND CONDITIONS

1. APPLICABILITY: These General Terms and Conditions apply, but are not limited, to all bids, proposals, qualifications and quotations (hereinafter referred to as “Proposal” or “Response”) made to Adams County (hereinafter referred to as "County") by all prospective Contractors, Contractors, bidders, firms, companies, publishers, consultants, or suppliers (herein after referred to as “Contractor” or "Contractors") in response, but not limited, to all Invitations to Bid, Requests for Proposals, Requests for Qualifications, and Requests for Quotations (hereinafter referred to as “Solicitation” or “Solicitations”).

2. CONTENTS OF PROPOSAL

2.1. GENERAL CONDITIONS: Contractors are required to submit their Proposals in accordance with the following conditions:

2.1.1. Contractors shall make all investigations necessary to thoroughly inform themselves regarding the plant and facilities affected by the delivery of materials and equipment as required by the conditions of the Solicitation.

No plea of ignorance by the Contractor of conditions that exist or that may hereafter exist will be accepted as the basis for varying the requirements of the County or the compensation to the Contractor.

2.1.2. Contractors are advised that all County Solicitations and Agreements are subject to all requirements contained in the County’s Purchasing Division’s Policies and state and federal statutes. When conflicts occur, the highest authority will prevail.

2.1.3. Contractors are required to state exactly what they intend to furnish to the

County in their Proposal and must indicate any variances to the terms, conditions, and specifications of this Solicitation no matter how slight. If variations are not stated in a Contractor’s Proposal, it shall be construed that the Contractor’s Proposal fully complies with all conditions identified in this Solicitation.

3. Equal Opportunity: The County intends and expects that the Contracting processes of the County and its Contractors provide equal opportunity without regard to gender, race, ethnicity, religion, age or disability and that its Contractors make available equal opportunities to the extent third parties are engaged to provide goods and services to the County as Subcontractors, Contractors, or otherwise. Accordingly, the Contractor shall not discriminate on any of the foregoing grounds in the performance of any Agreement awarded to the Contractor and shall make available equal opportunities to the extent third parties are engaged to provide goods and services in connection with performance of the Agreement. If submitting a joint venture proposal, or a proposal involving a partnership arrangement, articles of partnership stating each partner’s responsibilities shall be furnished and submitted with the Response.

4. Colorado Open Records Act: All documentation submitted in response to this solicitation will become the property of Adams County. All documentation maintained or kept by Adams County shall be subject to the Colorado Open Records Act. C.R.S.

24-72-201 et. seq. (“CORA”). Accordingly, respondents are discouraged from providing information that they consider confidential, privileged, and/or trade secrets as part of a response to this solicitation. Any portions of submissions that are reasonably considered confidential should be clearly marked as such. The County does not guarantee the confidentiality of any record(s).

Careful consideration should be given before submitting confidential information to the County. The Colorado Open Records Act permits public scrutiny of most materials collected in this solicitation process.

5. CLARIFICATION AND MODIFICATIONS IN TERMS AND CONDITIONS

5.1. Where there appears to be variances or conflicts between the General Terms and Conditions, any Special Terms and Conditions and the Scope of Work/Specifications outlined in this Solicitation, the Scope of Work/ Specifications, and then the Special Terms and Conditions, will prevail.

5.1.1. If any Contractor contemplating submitting a Proposal under this

Solicitation is in doubt as to the true meaning of the Scope of Work or any other portion of the Solicitation, the Contractor must submit a written request via email for clarification to the Point of Contact listed on the first page of this Solicitation. The Contractor submitting the request shall be responsible for ensuring that the request is received by the County prior to the deadline for submitting questions.

5.1.2. The County shall issue a written addendum if substantial changes which impact the technical submission of Proposals are required. A copy of such addenda will be available at the Bidnet System website. In the event of conflict with the original Solicitation documents, addenda shall supersede to the extent specified. Subsequent addenda shall supersede prior addenda only to the extent specified.

5.1.3. ADDENDA: CONTRACTOR IS RESPONSIBLE FOR OBTAINING AND

ACKNOWLEDGING ALL ADDENDA VIA THE ROCKY MOUNTAIN E-

PURCHASING SYSTEM (BIDNET). FAILURE TO ACKNOWLEDGE

ANY AND ALL ADDENDUM/ADDENDA MAY DEEM THE

CONTRACTOR NON-RESPONSIVE. EACH AND EVERY ADDENDUM

SHALL BE SEPARATELY ACKNOWLEDGED ON THE

CONTRACTOR’S STATEMENT FORM.

5.2. PRICES CONTAINED IN PROPOSAL-DISCOUNTS, TAXES, COLLUSION

5.2.1. Contractor agrees to hold submitted prices up to 120 days after solicitation due date.

5.2.2. Contractors may offer a cash discount for prompt payment. Discounts will be considered in determining the lowest net cost for the evaluation of

Proposals; discounts for periods of less than twenty days, however, will not be considered in making an award. If the Contractor does not enter a percentage discount, it is hereby understood and agreed that the payment terms shall be net thirty days, effective on the date that the County receives an accurate invoice or accepts the products, whichever is the later date. Payment is deemed to be made on the date of the mailing of the check.

5.2.3. Contractors shall not include federal, state, or local excise or sales taxes in prices offered, as the County is exempt from payment of such taxes.

5.2.3.1. Federal Identification Number: 84-6000732

5.2.3.2. State of Colorado Tax Exempt Number: 98-03569

6. SIGNING PROPOSAL

6.1. Contractor, by affixing its signature to this Solicitation, certifies that its Proposal is made without previous understanding, agreement, or connection either with any persons, firms or corporations making a Proposal for the same items, or with the County. The Contractor also certifies that its Proposal is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action. To ensure integrity of the County’s public procurement process, all Contractors are hereby placed on notice that any and all Contractors who falsify the certifications required in conjunction with this section will be prosecuted to the fullest extent of the law.

7. PREPARATION AND SUBMISSION OF PROPOSAL

7.1. PREPARATION

7.1.1. The Proposal must be typed or legibly printed in ink. All corrections made by the Contractor must be initialed by the authorized agent of the Contractor.

7.1.2. Proposals must contain the signature of an authorized agent of the

Contractor in the space provided on the Contractor’s Statement page.

The Contractor’s Statement of this Solicitation must be included in Proposal response. If the Contractor’s authorized agent fails to sign and return the original Contractor’s Statement page of the Solicitation, its Proposal may be considered invalid.

7.1.3. Alternate Proposals will not be considered unless expressly permitted in the Scope of Work.

7.1.4. The accuracy of the Proposal is the sole responsibility of the Contractor.

No changes in the Proposal shall be allowed after the date and time that submission of the Proposals is due.

7.2. SUBMISSION

7.2.1. The Proposal shall be submitted via the Bidnet Direct System. The

County’s Pricing Form, which is attached to this Solicitation, must be used when the Contractor is submitting its Proposal. The Contractor shall not alter this form (e.g. add or modify categories for posting prices offered) unless expressly permitted in the Solicitation or in an addendum duly issued by the County. Only proposals received by the Purchasing Division of the Finance Department will be accepted; proposals submitted via telephone, email, or facsimile machines are not acceptable.

7.2.2. Failure to provide any requested information may result in the rejection of the Proposal as non-responsive.

7.2.3. Proposal must be submitted in the format supplied and/or described by the County. Failure to submit in the format provided may be cause for rejection of the proposal. Proposals must be furnished exclusive of taxes.

7.2.5 Contractor is responsible for ensuring their Proposal is received by the

Purchasing Division prior to the deadline outlined in the solicitation regardless of the method of delivery. Contractors, which qualify their Proposal by requiring alternate Contractual terms and conditions as a stipulation for Agreement award, must include such alternate terms and conditions in their Response. The County reserves the right to declare a Contractor’s Proposal as non-responsive if any of these alternate terms and conditions is in conflict with the County’s terms and conditions, or if they are not in the best interests of the County.

8. LATE PROPOSALS

8.1. Proposals received after the due date and time set for the opening shall be considered non-responsive and will not be considered or evaluated by the County.

8.2. Allow ample time to upload your proposals. The County assumes no responsibility for any IT related issues that may occur with BidNet.

8.3. The County will not accept late Proposals for any reason, including force majeure events and technical difficulties. Proposers who do not successfully submit a Proposal by the Due Date and Time in BidNet will not be eligible for evaluation. If there are questions or if assistance is needed with BidNet, contact BidNet Support at 800-835-4603 or support@bidnet.com.

9. MODIFICATION AND WITHDRAWAL OF PROPOSALS

9.1. MODIFICATIONS TO PROPOSALS. Proposals may only be modified in the form of a written notice on Contractor letterhead and must be received prior to the time and date set for the Proposals to be opened. If more than one modification is submitted, the modification bearing the latest date of receipt by the County’s Purchasing Division will be considered the valid modification.

9.2. WITHDRAWL OF PROPOSALS. Proposals may be withdrawn in the form of a written notice on Contractor letterhead and must be received prior to the time mailto:support@bidnet.com and date set for the opening of Proposals. Any withdrawal of a Proposal submitted to Adams County Purchasing Division must contain the Contractor’s name and contact information.

9.2.1. Proposals may not be withdrawn after the time and date set for the opening for a period of ninety calendar days. If a Proposal is withdrawn by the Contractor during this ninety-day period, the County may, at its option, suspend the Contractor and may not accept any Proposal from the Contractor for a six-month period following the withdrawal.

10. REJECTION OF PROPOSALS

10.1. REJECTION OF PROPOSALS. The County may, at its sole and absolute discretion:

10.1.1. Reject any and all, or parts of any or all, Proposals submitted by prospective Contractors;

10.1.2. Re-advertise this Solicitation;

10.1.3. Postpone or cancel the process;

10.1.4. Waive any irregularities in the Proposals received in conjunction with this Solicitation; and/or

10.2. REJECTION OF A PARTICULAR PROPOSAL. In addition to any reason identified above, the County may reject a Proposal under any of the following conditions:

10.2.1. The Contractor misstates or conceals any material fact in its Proposal;

10.2.2. The Contractor’s Proposal does not strictly conform to the law or the requirements of the Solicitation;

10.2.3. The Proposal expressly requires or implies a conditional award that conflicts with the method of award stipulated in the Solicitation;

10.2.4. The Proposal does not include documents, including, but not limited to, certificates, licenses, and/or samples, which are required for submission with the Proposal in accordance with the Solicitation; and/or

10.2.5. The Proposal has not been executed by the Contractor through an authorized signature on the Contractor’s Statement.

10.3. The County reserves the right to waive any irregularities or informalities, and the right to accept or reject any and all proposals.

11. ELIMINATION FROM CONSIDERATION

11.1. A Proposal may not be accepted from, nor any Agreement be awarded to, any person or firm which is in arrears to the County upon any debt or Agreement or which is a defaulter as surety or otherwise upon any obligation to the County.

11.2. A Proposal may not be accepted from, nor any Agreement awarded to, any person or firm who has failed to perform faithfully any previous Agreement with the County or other governmental entity, for a minimum period of three years after the previous Agreement was terminated for cause.

11.3. Any communications in regards to this RFP must go through the Adams County

Purchasing Division only. Any contact with other County personnel or County Contractors may be cause for disqualification.

11.4. No damages shall be recoverable by any challenger as a result of the determinations listed in this Section or decisions by the County.

11.5. The Board of County Commissioners may rescind the award of any proposal within one week thereof or at its next regularly scheduled meeting; whichever is later, when the public interest will be served thereby.

12. QUALIFICATIONS OF CONTRACTOR: The County may make such investigations as deemed necessary to determine the ability of the Contractor to perform work, and the Contractor shall furnish all information and data for this purpose as the County requests. Such information includes, but is not limited to: current/maximum bonding capabilities, current licensing information, audited financial statements, history of the firm on assessments of liquidated damages, Agreements cancelled prior to completion and/or lawsuits and/or pending lawsuits against the firm and/or its principals. The County reserves the right to reject any Proposal if the evidence submitted by, or investigation of, such Contractor fails to satisfy the County that such Contractor is properly qualified to carry out the obligations of the Agreement and to complete the work contemplated therein. Conditional Proposals will not be accepted.

13. AWARD OF SOLICITATION: The County shall award this Solicitation to the successful Contractor through the issuance of a Notice of Intent to Award. All Contractors that participated in the Solicitation process will be notified of Contractor selection. No services or goods shall be provided, and no compensation shall be paid, until and unless an Agreement has been signed by an authorized representative of the County and the Contractor.

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4430 South Adams County Parkway Brighton, Colorado 80601

SCOPE OF WORK/SPECIFICATIONS

1. INTRODUCTION

The purpose of this project is to remove the specified current ADA sidewalk located at the Adams County Justice Center. Specific parts of the sidewalk shall be replaced to meet all ADA requirements. This is to include all associated landscaping repairs, control joint caulking, concrete grinding, landings, etc. The purpose of this Solicitation is to contract for the removal of sidewalk and replace with sidewalk that is ADA compliant that is to include all associated landscape repairs and items listed in the below scope of work during the process.

The Response Format detailed below is intended to ensure consistency in format and content in the proposal prepared by the Consultant. The proposal submittal must be clear and concise in the recommended format, and it should provide the County with an understanding of the Consultant’s ability to provide the requested services.

2. RESPONSE FORMAT

2.1. Failure to provide required information in the provided format may deem your submittal non-responsive.

2.2. The Proposal shall be combined into a single PDF document and should contain the following:

2.2.1. Cover Letter/Executive Summary (1 page limit)

2.2.2. Table of Contents – Optional

2.2.3. Vendor/Firm Information

2.2.4. Firm Capability and Assigned Personnel

2.2.5. Project understanding and Approach

2.2.6. Additional information

2.2.7. Contractor’s Statement (Signature required)

2.2.8. Reference Form (you may use your own or the one provided)

2.2.9. Pricing Form/Rate Sheet. Pricing (forms and rates) must be provided as a separate PDF document in a separate electronic envelope. There must not be any pricing information within the Proposal document.

2.2.10. Your firm’s W-9

3. QUALIFICATIONS AND PROJECT APPROACH:

3.1.1. Cover Letter / Executive Summary-should include:

3.1.1.1. The name and number of the RFP to which you are responding.

3.1.1.2. Interest in the project.

3.1.1.3. Brief summation of the Proposal. Highlight points that illustrate that your firm is qualified for this engagement.

3.1.2. Vendor/Firm Information

3.1.2.1. Describe your firm’s business and background

3.1.2.2. Number of years in the business

3.1.2.3. Details about ownership

3.1.2.4. An overview of services offered and qualifications

3.1.2.5. Size of the firm

3.1.2.6. Location(s) of offices. If multiple, please identify which will be the primary for our account.

3.1.2.7. Primary contact information for the company including contact name(s) and title(s), mailing address(es), phone number(s), and email address(es).

3.1.3. Firm Capability and Assigned Personnel

3.1.3.1. Provide a detailed narrative of technical disciplines, capabilities and /or production facilities. Include any options that may be beneficial for the County to consider.

3.1.3.2. Identify the key staff who will be involved in the project and their responsibilities. Include the following:

3.1.3.2.1. Qualifications and relevant individual experience of team and Subconsultant team members.

3.1.3.2.2. Unique knowledge of team members related to the project.

3.1.3.2.3. What position will they serve on the team.

3.1.3.2.4. Resumes of Key Personnel

3.1.3.3. Any other items you deem important.

3.1.4. References and Past Performance

3.1.4.1. Present information regarding how the team's qualifications and experience and performance have proved successful on similar projects.

3.1.4.2. Provide references (current contact name, current telephone number and email address) from at least three similar projects with similar requirements that have been completed within the past five

(5) years and that have involved the staff proposed to work on this project. Provide a description of the work performed and the project cost. *The Proposer authorizes County to verify any and all information contained in the Consultant’s submittal from references contained herein and hereby releases all those concerned providing information as a reference from any liability in connection with any information they give.

3.1.4.3. Provide any substantiated complaints against the firm in the last 3 years and any outstanding litigation.

3.1.5. Understanding of the Project and Project Approach:

3.1.5.1. Project Concept and Approach

3.1.5.1.1. Demonstrate a clear and concise understanding of the project based on the Scope of Work provided.

3.1.5.1.2. Briefly describe the plans of the project team to achieve the project goals and objectives.

3.1.5.2. Schedule

3.1.5.2.1. Provide a proposed schedule that illustrates the team’s plan in detail and indicates the total amount of time anticipated to complete the project.

3.1.5.2.2. Describe how the project will be managed to meet the established schedule.

3.1.5.3. Project Management

3.1.5.3.1. List the names of staff members and what part of the project they are responsible for. These items may include cost control and quality control.

3.2. Additional Information

3.2.1. Provide any information that distinguishes your firm from your competition and any additional information applicable to this RFP that might be valuable in assessing Vendor’s proposal.

4. DETAILED SCOPE/SPECIFICATION/BACKGROUND FOR JUSTICE CENTER

At the Adams County’s sole discretion, work may include but is not limited to concrete removal and replacement of sidewalks to meet all applicable ADA requirements. This is to include all associated landscape repairs during the process of concrete removal and replacement, concrete repairs, irrigation repairs and relocation, ADA sidewalk removal and replacement, concrete curb and gutter pans, concrete pads, etc. Initial work to be performed currently includes work at the Justice Center Building.

However, it is understood that Adams County may, at its sole discretion during the term(s) of the contract, request additional work for similar or like services to include concrete installation and removal services for other Adams County owned facilities.

There is no guarantee of additional services throughout the term of the agreement as all work deemed necessary shall be per funding appropriation.

For Secured County Facilities, it will be the Awarded Vendor’s responsibility to provide a staff member that has cleared the Sheriff’s background process and to be scheduled onsite to escort those conducting inspections.

Statement of Work Requirements for the Adams County Detention Facility

1. Work may or may not be scheduled for the Adams County Detention Facility.

2. Where work is to commence around, over or near inmate occupied areas or secured areas of the facility, it is required that the vendor inform the Facility Operations Supervisor or designee 72 hours in advance before commencing work.

3. Before any work can commence all vendors’ employees that will be performing work must complete and pass an Adams County and State of Colorado background checks. Adams County will provide you with a background questionnaire form. These must be filled out truthfully and returned along with a photo I.D to the Adams County Facility Operations Supervisor for processing. Do not contact Facility Operations if you have staff or sub-contractors that do not pass the background process. It is highly recommended that in the event a friend, acquaintance, relative, family member, etc. should be or are incarcerated in the facility that the installer/technician communicates this confidentially to the Sheriff’s shift Sergeant or on duty Commander.

4. All processed backgrounds, it will be Adams County’s expectation that those that have been cleared are onsite and are part of this project. Adams County reserves the right to charge the vendor for any fees associated with processing such backgrounds that have been submitted by the vendor and cleared if the cleared individuals are not on the site commencing work or if the awarded vendors installers walk off the job.

5. At no time shall any vendor attempt to converse with any inmate, if any vendor or sub-contractor is found holding an unsupervised conversation with any inmate or inmates, they will be asked to leave the premise, and their privileges will be revoked.

6. All contractors and subcontractors shall follow Adams County Facility Operations and Sheriff’s Office expectations while conducting any type of work for the Detention Facility.

7. Each awarded contractor and sub-contractor shall adhere to the rules and regulations while working within a secure environment. The awarded contractor, sub-contractors, delivery drivers, suppliers, etc. and all personnel shall always present themselves in a professional manner. At no time will the use of indecent, abusive language or profanity be allowed.

a. Awarded Vendor shall have limited movement and access within the

Detention Facility. Loitering or wandering at will within the facility will be strictly prohibited. Workers will be restricted to only locations where work is to commence or where work is being conducted.

8. Vendor will need to allow additional time to enter the Detention Facility. There will be days that are busier than normal, and it could take up to 30-45 minutes to be properly checked in including a tool inventory.

9. During the transport of large, bulky, or disassembled items, the waste materials route to the dumpster shall be kept clean. At no time shall there be any materials dropped, misplaced, discarded in a secured or unsecured area that an inmate can have access to. The Contractor will be responsible for providing their own dumpster for such items. Location to place the dumpster will be given by Facility Operations or designee.

10. It is imperative that no pictures or video of any kind be allowed without prior authorization from the appropriate staff. All pictures and videos taken are subject to review and approval, where declined they will be expected to be removed within our presence and verified that removal has been completed to Adams County’s expectations.

11. There shall be no cell phones, drones, cameras, recording devices allowed on the job site. The site Superintendent for the project will be the only individual allowed to possess a cell phone only to receive and make calls for the project. The use of the camera, video or recording on such phone shall be strictly prohibited.

12. Due to the environment and working in a secure area of the facility it will be expected that the vendor provides a high level of awareness for his/her surroundings and ensures that the safety for inmates and staff is held to a high level, at no time shall there be any trash, tools, materials or any objects left unattended.

a. There shall be no aluminum cans, glass, silverware, knives, lighters, vaping devices, tobacco products of any kind, personal belonging, cell phones, cameras, recording devices or items that can be contraband, etc.

introduced or into a secure environment.

13. All tools to perform the job are required to be checked in and accounted for before leaving the work area. Tools that are to be checked in at the start and finish of each day until the job has been completed. It is the contractor’s responsibility to ensure all tools checked into the facility are accounted for and if found missing MUST BE IMMEDIATELY REPORTED to the Facility Operations Supervisor. The Facility Operations Supervisor or designee will designate a secure location for tools to be staged and stored. It will be the awarded vendors or sub-contractor’s responsibility to ensure that all tools are stored inside a secured toolbox when not in use. The vendor or sub-contractor shall provide a padlock to secure the toolbox.

All tools entering the facility must be checked in at the front desk and inventoried, there absolutely cannot be tools brought into the secured facility that are not inventoried.

14. Any type of tool/ tools leaving the facility must follow the above line and shall be properly checked out.

15. Any tool that is to be taken off site, damaged or is to be replaced must be checked out of the inventory list at the front lobby.

16. The site supervisor shall be bilingual and able to receive and interpret direct communication given by Adams County or designee.

*Vendor will be responsible for field verifying all existing conditions and Square

Footage.

4.1 Sidewalk removal details and replacement to meet ADA

Standards.

A. Unless otherwise specified, the successful contractor shall furnish all labor, supervision, materials, tools, equipment, parts, and incidentals necessary for the provision of sidewalk removal and replacement to include all associated landscaping, sprinkler repairs and all associated items as specified in the below Statement of Work at Adams County Justice Center.

B. Remove approx. 12’ x 68’ feet of existing non-compliant ADA sidewalk and haul off site. Replace sidewalk with 12’ to 20’ foot wide and 68’ lineal feet long and is to meet all ADA requirements. Edges where concrete is against the turf shall be filled to transition to the turf smoothly and is not to be steep, all sprinkler heads will be 6” inches from finished sidewalk. Provide a bump out around the bollards that is 24” wide and 8’ long. Along the sidewalk place a curb on both ends where the turf meets the sidewalk and transition it at the entry ADA entry point (x2 areas).

C. Remove any soil that is required so that the sidewalk has a smooth and level transition into the irrigated turf. Turf transition into the sidewalk shall not have a grade greater than 10% and will allow the area to be manicured properly or at a grade level that water sheds off and does not allow turf growth. There shall be no turf edge above the newly poured sidewalk. All gaps between the sidewalk and turf shall be filled.

1. There shall be no heavy equipment parked, placed, or driven on irrigated turf at any time.

2. During removal and replacement, the vendor shall take all precautions not to damage the existing parking lot. It is recommended that areas where work is commencing that the vendor take pictures of the existing conditions. Where damages occur to the parking lot either from removing existing concrete, form placement or heavy equipment, etc. the vendor will be responsible for all immediate repairs.

D. During removal of concrete rubble, soil, turf, the sidewalk and curb and gutter pans shall be kept clean and free of all materials. Excess dirt and rubble shall not be blown off into the turfed area, sidewalk, or parking lot.

E. Sidewalk shall be installed level, properly pitched to slope water to the curb and gutter pans, and free from defects and cracking.

1. There shall be no ponding water that will create slip and fall hazards.

All water being diverted to the curb and gutter pans shall drain away to the storm drain inlet.

F. Where there are street signage, bollards or bollard lighting, light poles, trees, etc. to prevent the sidewalk from meeting ADA compliance, the vendor shall consult with Adams County Facility Operations Supervisor or designee.

G. Replacement of sidewalk shall be installed to meet all ADA criteria.

H. Where the sidewalk starts against current existing ADA sidewalk or any exiting concrete it shall be doweled with rebar.

4.2 Sidewalk shall be reinforced with wire mesh.

4.3 Forms shall be set to the required grade, braced rigidly and secured with metal stakes. Install sufficient lengths of forms to allow continuous progress of work and so forms can be in place for 24 hours for concrete to cure.

4.4. Forms shall be set straight and perfectly aligned. When concrete is poured and the forms removed, there shall not be waves, misalignment or imperfect but joints. The curb and sidewalk shall be perfectly straight and aligned.

4.5 Road base shall be applied level and where there are low compacted areas additional road base will be applied.

4.6 Sidewalk shall high yield and be poured to be 6” and shall have re-mesh as reinforcement or is to match existing thickness of what was currently in place. No rubble shall be used as a filler.

4.7 Concrete texture shall match existing.

4.8 Remove all loose material from compacted prep surface prior to pouring concrete.

4.9 When setting and removing forms and stakes, all duplex nails and foreign objects shall be picked up and not left on the newly poured sidewalk, turf or parking lot.

4.10 All entry points to the sidewalk shall meet all ADA and City of Brighton’s requirements.

4.11 All entry points shall have a metal truncated dome installed to meet ADA.

No dimpled pavers shall be used.

4.12 All edges of the sidewalk leading into the turf shall be tooled/troweled to have a rounded edge and is to match existing.

4.13 Control joints shall be completed every 5’ foot and shall match existing.

4.14 All flat control joints shall be properly cleaned as per the Sika-Flex manufacture’s specifications and will receive Sika-Flex 2C SL NS a 2-part self-leveling urethane based heavy duty exterior sealant designed for flat surface caulking. Prior to applying sealant, the surface will be cleaned as per the manufacture’s specifications and where there is uneven concrete it will be grinded to be level.

4.15 All concrete poured around existing bollards shall receive sill-seal and Sika-

Flex calking control joint where the concrete abuts against the bollards. All vertical control joints shall receive Sika-Flex 2C-NS TG a 2-part urethane based heavy duty exterior sealant designed for vertical applications. Prior to applying the sealant, the surface shall be clean, free of debris, old caulking, uneven area will be grinded to be uniform, etc. The joint will be tooled to match existing. The vendor will ensure that applied caulking is not tracked into the facility or surrounding areas.

4.16 Anti-Spalling - After a curing period of twenty-eight days, the Contractor shall return to the job site and coat concrete with two coats of an anti-spalling compound.

4.17 The vendor will provide a 1-year warranty on all concrete. Where there are fractures, cracks and spalling in the newly installed concrete the vendor shall remove and replace at no additional cost to Adams County.

4.18 During removal and installation, the awarded vendor shall provide traffic control.

4.19 The awarded vendor shall take all precautions to prevent newly poured concrete from being vandalized. Where newly poured concrete is being installed awarded vendor shall provide safety measures to ensure that pedestrian traffic does not leave footprints, handprints, etc.

4.20 Concrete shall be covered during inclement weather conditions and when the vendor is complete for the day.

4.21 Sidewalk locations that have been identified and marked that are not level and are a trip hazard. Use the proper equipment to grind the section so that it is level and flat with the existing sidewalk and will be compliant with ADA standards.

4.22 During installation of concrete and concrete curbing, there shall not be irrigation line under the poured concrete sidewalks or curbs. All drip lines, sprinkler pipes, and fittings shall be accessible for future repairs. If sprinkler lines are found to be located underneath the sidewalk during demolition, the vendor shall notify the Facility Supervisor or designee. If the sprinkler lines are not able to be relocated, the Facility Supervisor or designee will work with the vendor to determine if a sleeve can be installed and what size of sleeve is needed to protect the sprinkler pipe or other objects found underneath existing sidewalks.

4.23 Removal and re-work of Landscaped areas

A. Where the landscaped & turf areas are disturbed, the awarded vendor shall make all irrigation repairs within 24 hours to prevent turf, tree, & shrub loss.

B. Irrigation repairs shall be conducted so that all irrigation line/pipe match existing materials, size, and length of run. Piece Mealing the system back together will not be permitted; it must be put back to the original condition that it was prior to any damage incurred.

C. Before removing the sidewalk, the awarded vendor shall mark where the current sprinkler heads are located with marking paint and flags to ensure that all heads are placed back in the exact same location for water coverage to the turf, trees, and shrubs.

D. Sprinkler heads shall match existing and the proper nozzles shall be installed for water coverage to the turf. New heads shall be installed a minimum 6” inches but no more than 10” away from the edge of the sidewalk. Installed sprinkler heads shall be easy to remove and replace when required. Prior to removing concrete, the vendor shall identify existing sprinkler head locations and mark with a survey flag and upon completion of the new sidewalk, the vendor will accurately place the sprinkler head in proximity of where it had been.

E. Sprinkler heads shall be in the upright position and supported to prevent them from leaning or moving once installed.

F. Where the existing sidewalk is to be removed and formed to meet ADA requirements, if there are any tree roots measuring 4” or larger that are exposed or in the construction area, please contact the Facility Operations Supervisor prior to cutting.

G. Areas that are trenched/ excavated/damaged/ where the sidewalk abuts to the landscape package shall be filled with composted topsoil and new turf installed.

H. Areas shall be level and there shall be no gaps between the sidewalk and turf.

There shall be a level grade change from the sidewalk into the landscape package (please refer to line 4.1 section C).

I. Sprinkler heads shall be installed in such a fashion that the rubber cap that has the adjustment on the top of the sprinklers are ¼” to ½” above finished turf and are installed with funny pipe. All sprinkler heads are to be 6” away from the edge of the sidewalk and able to be easily repaired/replaced. ***Refer to Appendix G for re-installation of sprinkler heads***. No irrigation line will be placed underneath concrete or spliced or receive several small, spliced sections. It is preferred where the work is being completed that the vendor locates the origination of the sprinkler line and repairs from there to the new is to minimize unwarranted splices.

J. New turf shall be Kentucky blue grass & fescue mix, drought tolerant. During installation of turf, there shall not be any small cut pieces, use full or half rolls and stagger the joints.

K. Once turf is applied, charge the sprinkler zone and complete a thorough sprinkler audit to ensure there is water coverage to all areas of the turf.

L. Where there is to be movement of soil in landscaped areas such as flowerbeds, rock, grass, etc. it is forbidden to allow any soils to penetrate the rock beds, piled on the turf or infiltrate into the flowerbeds.

5. RESPONSIBILITIES OF CONTACTOR:

*** Vendor will be responsible for all necessary permits and inspections by the City of Brighton***

Where applicable and if the vendor does not pass the City of Brighton’s inspection, it will be the expectation that the awarded vendor will make the necessary repairs and re-inspections at their cost.

5.1. Potential Contractors should visit the site and take steps as reasonably necessary to ascertain the nature and locations of the work, and the general and local conditions which can affect the work or cost thereof. Failure to do so will not relieve the Contractor from the responsibility for estimating properly the difficulty or cost of successfully performing the work. Adams County will assume no responsibility for any understanding or representations concerning conditions made by any of its officers or staff/personal prior to the execution of the contract, unless included in the Request for Proposal, the specifications, or related documents.

5.2. Contractors submitting proposals must have been in business under the same company name for a minimum of five years upon award of the contract, contractors submitting proposals for firms that have been in business for less than five years will immediately be deemed non-responsive.

5.3. Vendor will provide staff that have a current contractor’s license with the City of Brighton.

5.4. The awarded vendor shall schedule all required locates.

5.5. Awarded vendor shall provide contact information to include cell phone numbers, pager, or other means for Adams County to have the ability to contact an owner, supervisor, manager, site supervisor, etc.

5.6. Vendor will provide adequate staffing level at all times to complete all work…