IFB # 2026-07-2280-ND Page 1 7/15/2026

INVITATION FOR BIDS # 2026-07-2280-ND

JUSTICE CENTER ELEVATOR 9 MODERNIZATION

St. Louis County is soliciƟng bids to perform the modernizaƟon and renovaƟon of an exisƟng elevator at the St. Louis County JusƟce Center (“Project”).

SCHEDULE

EXPECTED NUMBER OF CONTRACTS One PRE-BID MEETING DATE AND TIME Wednesday, August 5, 2026, at 9:00 A.M.

IS PRE-BID MEETING MANDATORY? No, but strongly recommended

PRE-BID MEETING LOCATION

St. Louis County Justice Center (Jail) 100 South Central Avenue, St. Louis, Missouri 63105 - Everyone will have to go through security, be prepared. Please bring valid (unexpired) photographed identification.

DEADLINE FOR QUESTIONS & COMMENTS Thursday, August 20, 2026, at 2:00 P.M.

BID DUE DATE AND TIME Thursday, August 27, 2026, at 2:00 P.M.

CONTRACT

MAGNITUDE OF PROJECT Between $100,000 and $250,000

EXPECTED DURATION OF AGREEMENT 10 months

REQUIRED BONDS Payment and Performance for 100% of the bid amount

PAYMENT METHOD Invoices based upon work completed

DESIGNATED POINT OF CONTACT

NIKKI DAWSON Ndawson@stlouiscountymo.gov

Direct all communicaƟon from a bidder or a bidder’s representaƟve relaƟng to this solicitaƟon to the designated Point of Contact above. Submit bids via the County’s online portal. Paper, faxed, emailed, or hand-wriƩen bids will not be considered. Bidders can register at the Vendor Self Service website, at https://stlouiscountymovendors.munisselfservice.com.

Plans may be found in the County’s Plan Room hƩps://www.stlouiscoplans.com/ at Cross Rhodes.com.

Bid openings are virtual and can be seen here:

Click here to Join MeeƟng ID: 237 992 395 167 Passcode: 3jg3eK3x

Dial in by phone +1 872-256-4170 Click here to find a local number Phone conference ID: 636 115 662#

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MINIMUM QUALIFICATIONS

Due to the Project funds having Ɵme constraints, bids will only be accepted from companies that meet the following requirements:

Bonding capacity for projects of this size or more;

Have completed a minimum of five projects with contract value of $500,000 or more in the past five years;

Have experience with public sector projects of similar types and size of scope as this project;

Have been Prime Contractor on previous projects;

The size of the project will not represent more than 30% of average annual revenues

PROJECT SCHEDULE

The expected Project schedule is as follows:

Description Timeframe

Notice To Proceed 10 calendar days after Contract Execution

All first-tier subcontracts to be uploaded to B2Gnow 30 calendar days after Contract Execution

Contractor submits all project submittals 30 calendar days after Notice to Proceed

Substantial Completion 6 months after Notice to Proceed

Final Completion 4 weeks after Substantial Completion

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TABLE OF CONTENTS

MINIMUM QUALIFICATIONS

PROJECT SCHEDULE

PROCUREMENT AND CONTRACTING REQUIREMENTS

SECTION 1 - DEFINITIONS

SECTION 2 - INSTRUCTIONS TO BIDDERS

2.1 Questions and Exceptions 8

2.2 Revisions and Amendments 9

2.3 Communication During the Solicitation Process 9

2.4 Pre-Bid Conference and Site Visits 9

2.5 Prohibited Prior Work 10

2.6 No Commitment 10

2.7 County Apprenticeship Requirements 10

2.8 Prevailing Wages 10

2.9 Modification or Withdrawal of Bids 10

2.10 Bid Pricing 11

2.11 Allowances 11

2.12 Mistakes in Bids 11

2.13 Electronic Submission 12

2.14 Submission and Opening of Bids 12

2.15 Acceptance and Award 13

2.16 Determination of Responsiveness 13

2.17 Determination of Responsibility 13

2.18 Forms Required 13

2.19 Post Bid Requirements 14

2.20 Post Award Requirements 14

SECTION 3 - PROTESTS

3.1 Protest Eligibility 14

3.2 Protest Deadlines 15

3.3 Protest Contents 15

SECTION 4 - BIDDERS REPRESENTATIONS

AGREEMENT TERMS AND THE GENERAL CONDITIONS FOR THE CONTRACT

SECTION 5 - STANDARD COUNTY TERMS AND CONDITIONS

5.1 Conflicts of Interest 17

5.2 Contingent Fee 18

5.3 Non-Discrimination in Employment 18

5.4 No Agency 18

5.5 Independent Contractor 18

5.6 Subcontractors 19

5.7 Licenses 19

5.8 Compliance with False Claims Act 19

5.9 Funding Out 19

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5.10 Anti-Kickback 19

5.11 Prohibited Contributions 19

5.12 Apprenticeship Program Requirements 20

5.13 Indemnification 20

5.14 No Assignment 20

5.15 Waivers 20

5.16 Severability 20

5.17 Force Majeure 21

5.18 Communications 21

5.19 Sales Tax on County Projects 22

5.20 Americans with Disabilities Act (ADA) Requirements 22

5.21 Data Privacy and Security Requirements 23

5.22 Records and Audits 24

5.23 Missouri Prevailing Wage Law Requirements 24

5.24 E-Verify 25

5.25 Compliance with Law 25

5.26 Disputes 25

5.27 Disentanglement 25

5.28 Termination 26

5.29 Suspension of Work 28

5.30 Order of Precedence: 28

5.31 Governing Law 28

SECTION 6 - INSURANCE AND BOND REQUIREMENTS

6.1 Certificates of Insurance 29

6.2 Performance and Payment Bonds 29

6.3 Commercial General Liability Insurance 30

6.4 Business Automobile Liability 30

6.5 Workers’ Compensation Insurance 30

6.6 Environmental Liability Insurance 31

6.7 Professional Liability Insurance 31

6.8 Builders Risk Insurance 31

6.9 Cancellation or Termination of Insurance 32

SECTION 7 - PERIOD OF PERFORMANCE

7.1 Commencement of Work 32

7.2 Contract Time 32

7.3 Progress and Completion 32

7.4 Delays and Extensions of Time 33

SECTION 8 - COUNTY

8.1 County Representative 33

8.2 Information and Services Required of the County 34

8.3 County’s Right to Stop Work 34

8.4 County’s Right to Carry Out Work 34

SECTION 9 - ARCHITECT

9.1 Administration of the Contract 34

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9.2 Communication with the Architect 35

9.3 Inspection of Work and Preparation of Documents 35

SECTION 10 - DRAWINGS AND SPECIFICATIONS

10.1 Technical Specification 36

10.2 Availability 37

10.3 Differing Conditions 37

10.4 Building Information Models Use and Reliance 38

10.5 Number of Copies Furnished 38

10.6 Ownership and Use of Drawings, Specifications, and Other Instruments of Service 38

SECTION 11 - SUBCONTRACTS

11.1 Substitution 38

11.2 Required Provisions for Subcontractors 39

11.3 Coordination with other Contractors 39

SECTION 12 - PAYMENT TO CONTRACTOR

12.1 Schedule of Values 39

12.2 Application for Payment 39

12.3 Progress Payments 40

12.4 Payment for Materials 43

12.5 Payments Withheld 43

12.6 Failure of Payment 44

12.7 Final Payment 44

12.8 Unsatisfied Claims 46

SECTION 13 - CHANGES IN WORK

13.1 General Information 46

13.2 Minor Changes 48

13.3 Construction Change Directives 48

13.4 Emergency Changes 49

SECTION 14 - LIQUIDATED DAMAGES AND SUBSTANTIAL COMPLETION

14.1 Determination of Substantial Completion 50

14.2 Notice of Liquidated Damages 51

14.3 Amount of Liquidated Damages 51

SECTION 15 - CLAIMS AND DISPUTES

15.1 Claims 51

15.2 Notice of Claims 52

15.3 Continuing Contract Performance 52

15.4 Claims for Additional Cost 52

15.5 Claims for Additional Time 52

15.6 Disputes 52

GENERAL REQUIREMENTS FOR THE CONTRACT

SECTION 16 - SCOPE OF WORK

16.1 Project Overview 53

16.2 Meetings 53

16.3 Permits and Fees 53

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SECTION 17 - CONTRACTOR

17.1 Contractor Staff 54

17.2 General Obligations of the Contractor 54

17.3 Contractor’s Construction Schedule 55

17.4 Review of Contract Documents and Field Conditions by Contractor 55

17.5 Compliance with Contract Documents 57

17.6 Services and Utilities 57

17.7 Employee Identification 58

17.8 Shop Drawings and Submittals 58

17.9 Logo on Equipment 59

17.10 Superintendent 60

17.11 Project Manager 60

17.12 Project Coordination 60

17.13 Construction Facilities and Temporary Controls 60

17.14 Materials and Workmanship 61

17.15 Warranty 61

17.16 Defective Work 62

17.17 Uncovering of Work 62

17.18 Correction of Work 63

17.19 Acceptance of Nonconforming Work 64

17.20 Reimbursement of Architect 64

17.21 Photographic Documentation 65

17.22 Occupational Safety and Health Administration (OSHA) Training 65

17.23 Penalties for Failure to Provide Safety Training 66

SECTION 18 - SITE MAINTENANCE AND SAFETY

18.1 Noise Control 66

18.2 Dust Control 67

18.3 Cleaning and Waste Removal 67

18.4 Work Site Safety 68

18.5 Barricades 69

18.6 Injury or Damage to Person or Property 69

18.7 Hazardous Materials and Substances 70

18.8 Access to Work 70

18.9 County Use of Facilities 70

SECTION 19 - RECORD DRAWINGS

BID FORM

AFFIDAVIT OF COMPLIANCE WITH SECTION 107.130 (7) SLCRO and WORK AUTHORIZATION AFFIDAVIT

FOR BUSINESS ENTITIES PURSUANT TO 285.530 RSMO. FOR CONTRACTS OVER $5,000.00

VENDOR INFORMATION FORM

VENDOR BACKGROUND INFORMATION FORM AND REFERENCES

PREVAILING WAGE

ATTACHMENTS INCLUDE: Modernization Specifications, Dated July 2, 2026, 26 pages and Justice Center Elevator #9 Modernization – Drawings, 6 pages

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PROCUREMENT AND CONTRACTING REQUIREMENTS

SECTION 1 - DEFINITIONS

Amendment - WriƩen or graphic instruments issued prior to receipt of the bids, that modifies or interprets the bid solicitaƟon documents by addiƟons, deleƟons, clarificaƟons, or corrections.

Architect - the Architect of Record and/or Engineer of Record, as applicable, whose firm or name is appropriately licensed by the State of Missouri to provide contract design responsibility for the Project. This firm or person designs and prepares documents from which the building, site and/or building systems are constructed and signs/seals the required construcƟon documents (including all required drawings, specificaƟons, and details of the Work), submiƩed for permit(s) to the AuthoriƟes Having JurisdicƟon (AHJ).

Business Day - Monday through Friday except for County holidays.

Claim - A demand or assertion by one of the parties seeking payment of money, adjustment or change in the Contract terms, or other relief relating to the Contract.

Contract - The entire integrated agreement between the parties.

Contract Documents - All of the documents that make up the Contract.

Contract Sum – the total amount of money that the County agrees to pay the Contractor for performing the required services.

County – Owner / St. Louis County, MO.

County Technical Representative – Any firm hired by the County to provide technical support and/or representation on behalf of the County for the project while operating under County direction.

Critical Path – the sequence of activities that begins at the Notice to Proceed and extends through Substantial Completion of the Project; a delay to any activity on this path will extend the total duration of the Work.

Delay Event – any occurrence delaying or preventing performance under the contract. This includes an event delaying or preventing the construction of a building or related works, and a delay in obtaining any approval, registration, permission, exemption, insurance or any other thing necessary for completion of the Work. A delay event does not include an event delaying or preventing completion of the contract that the contractor has caused or substantially contributed to.

Drawings - The graphic and pictorial portions of the Contract Documents showing the design, location and dimensions of the Work, generally including plans, elevations, sections, details, schedules, and diagrams.

Final Completion - The time that final inspection has been performed and the final Certificate for Payment has been issued and the County has accepted the Work.

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Float (Free) - The amount of time that an activity can be delayed without affecting the start date of a subsequent activity or activities.

Float (Total) - The amount of time that an activity or group of activities can be delayed without affecting the completion date of the Project.

Initial Decision Maker - The County’s representative.

Instruments of Service - Representations, in any medium of expression, of the tangible and intangible creative work performed by the Architect and the Architect’s consultants for the Project.

Owner - St. Louis County, MO.

The Project - The total of all Work and activities required under the Contract Documents.

Specifications - Those portions of the Contract Documents consisting of the written requirements for materials, equipment, systems, standards and workmanship for the Work, and performance of related services.

Sub-Contractor - A person or entity who submits a proposal to a bidder to supply materials, equipment, or labor for a portion of the Work, and has a direct contract with the awarded bidder to perform a portion of the Work.

Sub-Subcontractor - A person or entity who has a contract with a Subcontractor to perform a portion of the Subcontractor’s Work.

Substantial Completion - the stage in the progress of the Work when the Work or designated portion thereof is sufficiently complete in accordance with the Contract Documents so that the Owner can occupy or utilize the Work for its intended use.

Unit Prices - Items, such as portions of work or certain materials, for which a contractor provides separate individual prices for each item. Each unit price shall include the corresponding OH&P (overhead and profit) within the unit price.

Work - The construction and services required of and provided by the Contractor or Subcontractors, which may constitute the whole or a part of the Project.

SECTION 2 - INSTRUCTIONS TO BIDDERS

2.1 QuesƟons and ExcepƟons

2.1.1 Submit quesƟons regarding this IFB to the Designated Point of Contact by the Deadline for QuesƟons and Comments. QuesƟons and comments received aŌer the deadline may not be acknowledged.

2.1.2 If taking excepƟons to any porƟon of this solicitaƟon, submit the excepƟons in wriƟng to the Designated Point of Contact by the Deadline for QuesƟons and Comments. IdenƟfy specific secƟons and paragraph numbers to which excepƟons are taken. If requesƟng changes to language, idenƟfy specific words or phrases to

IFB # 2026-07-2280-ND Page 9 7/15/2026 be changed and provide suggested language. If the County agrees, the solicitaƟon will be revised and an amendment will be posted.

2.1.3 Failure to take excepƟons prior to the deadline stated or as directed will be deemed a waiver of any objecƟon. Bids that are condiƟonal or include excepƟons may be considered non-responsive and will be rejected.

2.1.4 Requests for parƟal modificaƟon or complete replacement of the County’s Standard Agreement terms will not be granted.

2.1.5 Report any observed inconsistencies or errors in the specificaƟons before submiƫng a bid, so correcƟons may be made and if required, addiƟonal Ɵme may be provided.

2.2 Revisions and Amendments

The County may cancel, revise, or reissue this solicitaƟon, in whole or in part, for any reason. Revisions will be posted as an amendment on the Vendor Self Service site. No other revision of this solicitaƟon will be valid. Bidders are solely responsible for ensuring that they have received all amendments prior to submiƫng bids, and for compliance with all changes or requirements put out through amendments.

2.3 CommunicaƟon During the SolicitaƟon Process

2.3.1 County solicitaƟons, once published, are under a "Cone of Silence”. ViolaƟon by a bidder or bidder’s representaƟve may result in rejecƟon of the bid and may result in a bidder being found non-responsive, barred from parƟcipaƟng in this or future procurements, and becoming subject to other legal penalƟes.

2.3.2 Other than the Designated Point of Contact, no bidder or person acƟng on behalf of a prospecƟve bidder may communicate with or discuss any maƩer relaƟng to the solicitaƟon with any officer, agent, or employee of the County except the specific types of communicaƟon defined in SecƟon 107.401 SLCRO.

2.4 Pre-Bid Conference and Site Visits

2.4.1 Answers to quesƟons raised prior to and at the pre-bid conference will be posted as an amendment on the Vendor Self Service site, which will be the official responses.

2.4.2 If the pre-bid meeƟng is mandatory, bidders who did not aƩend the pre-bid meeƟng will be disqualified.

2.4.3 Bidders desiring to aƩend the pre-bid conference or a site visit and require an accommodaƟon due to a disability should contact the Designated Point of Contact to request accommodaƟon. Efforts will be made to provide an accommodaƟon as long as the request is submiƩed at least 48 hours before the start of the event.

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2.5 Prohibited Prior Work

2.5.1 No person or enƟty may submit a bid in response to this solicitaƟon if that person or enƟty has:

A. Assisted the County in draŌing or establishing specificaƟons, requirements, or cost esƟmates for this procurement, or

B. Had access and exposure to informaƟon perƟnent to this procurement that is unavailable to other bidders.

2.5.2 Bidders that received assistance from any such person or enƟty or who will use the person or enƟty in performing the requested services will be disqualified.

2.5.3 The prohibiƟon does not apply to general, non-specific advice or informaƟon offered to or requested by the County to aid in developing the solicitaƟon, or to comments made subsequent to publicaƟon of the solicitaƟon.

2.6 No Commitment

This solicitaƟon does not commit the County to make an award, nor will the County pay any costs incurred by bidders in preparing and submiƫng bids, or in making necessary studies for bids. The County may reject all bids and cancel this solicitaƟon.

2.7 County ApprenƟceship Requirements

For construcƟon bids of over $75,000, the bidder and proposed subcontractors must parƟcipate in or maintain apprenƟce programs registered with the U.S. Department of Labor. Failure to acknowledge or provide evidence of such parƟcipaƟon, if requested, will render a bid non-responsive. (See Standard County Terms and CondiƟons.)

2.8 Prevailing Wages

Prevailing Wage requirements found in SecƟon 290.500 RSMo et. seq., and SecƟon 107.520 SLCRO et. seq. will apply to any contract resulƟng from this solicitaƟon.

2.9 ModificaƟon or Withdrawal of Bids

2.9.1 Bids may be withdrawn any Ɵme prior to the scheduled closing Ɵme for receipt of bids. No bid may be modified or withdrawn for a period of 90 calendar days aŌer the scheduled closing Ɵme.

2.9.2 Bids submiƩed early may be withdrawn by email to the Designated Point of Contact prior to the submission deadline. Withdrawn bids may be resubmiƩed up to the Ɵme designated for receipt of bids provided that they are then fully in conformance with this IFB.

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2.10 Bid Pricing

2.10.1 Submit prices for idenƟfied items or as a lump sum, as directed, using the Vendor Self Service Portal. A Bid Form may be included in this IFB, and a copy of may be required to be submiƩed with bids, but the official total bid price will be that entered in the Vendor Self Service portal.

2.10.2 The County is exempt from Missouri sales and use tax and will provide a sales tax exempƟon cerƟficate to the awarded Contractor. Do not include any sales tax in the bid.

2.11 Allowances

In the base bid price, include Allowances as listed below. The Bidder must include all required overhead, profit, and fees for Allowances within their Bid. Overhead and profit and fees shall be calculated on top of the stated Allowance Amounts not within the stated Allowances Amounts. Contractor's costs for products, delivery, unloading, handling, installaƟon, labor, insurance, payroll, taxes, bonding, equipment rental, and other expenses must be included in any wriƩen request authorizing expenditure of funds from the Allowance. At closeout of Contract, funds remaining in an Allowance will be credited to County by Change Order.

2.11.1 Requirements

A. Allowances may be used only at the discreƟon of the County.

B. Allowances may not be used to address the effects of weather condiƟons.

C. Allowances may not be used to address work that becomes necessary only due to the Contractor’s errors or means and methods of carrying out the Work.

D. Allowances are to be used only with prior wriƩen County agreement for the Work originally intended. The Contractor cannot use funds from one allowance for another purpose on Project.

2.11.2 Allowances in this Contract

A. $25,000.00 Unknown CondiƟons Allowance i This Allowance is for unknown condiƟons or unforeseen circumstances.

2.12 Mistakes in Bids

2.12.1 If there is an obvious disparity between the unit prices or lump sum of bids, the County may contact the bidders to validate the bid. This does not relieve a bidder from the responsibility for the submission of a correct bid and no change to the price may be made. If the bidder can provide convincing evidence that the bid

IFB # 2026-07-2280-ND Page 12 7/15/2026 was a mistake, the Director of Procurement may determine if the bid for that item or items may be withdrawn without penalty.

2.12.2 Bidders have two business days aŌer the unofficial bid tabulaƟon is posted on the County’s website to noƟfy the Director of Procurement, in wriƟng, of any alleged mistakes in bids. The communicaƟon must include convincing evidence that supports the existence of the mistake.

2.12.3 If the basis of award is “all or nothing”, then the enƟre bid may be forfeited. If the basis of award is “line by line”, the bidder’s other line-item prices may be considered. If the basis of award is “by groups” and the mistake is part of any group or line items, the enƟre group will not be considered for award.

2.13 Electronic Submission

By submiƫng a bid or quote electronically, the bidder acknowledges that it has made a legal bid, is bound by all responsibiliƟes of a legal bid, is subject to penalƟes for failing to be bound by a legal bid, and that the person whose signature is electronically affixed is authorized to sign and submit the bid or quote.

2.14 Submission and Opening of Bids

2.14.1 Allow Ɵme for all documents to be uploaded. Bidders are responsible for submiƫng bids and any modificaƟons or revisions to their bids by the Ɵme specified. Bids, modificaƟons, and revisions received aŌer the Ɵme specified will not be considered.

2.14.2 The Director of Procurement may accept or reject any bid(s) and may waive any irregulariƟes in the bids if such waiver does not substanƟally change the bid or provide an unfair compeƟƟve advantage to any bidder.

2.14.3 Bids must be submiƩed electronically through the County’s designated online bidding system. Bids submiƩed by email, paper, fax, or hand delivery will not be accepted except in the limited circumstance of an emergency excepƟon due to a verified system outage of the County’s online bidding system. The Director of Procurement in such cases may authorize an alternaƟve submission method for that specific event.

2.14.4 Bids must be signed by a legally authorized representaƟve of the bidding firm.

2.14.5 All open bids become the property of the County and are subject to the Missouri Sunshine Law (Chapter 610 RSMo). Bid contents, with select excepƟons, become open records and will be open to inspecƟon by interested parƟes aŌer a contract is executed or all bids are rejected.

2.14.6 Failure to comply with the requirements of this IFB or evidence of unfair bid pracƟces is cause for rejecƟon of the bid.

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2.15 Acceptance and Award

2.15.1 The award, if made, will be to the responsive, responsible bidder offering the lowest price or prices determined to be fair and reasonable.

2.15.2 AŌer receipt and review of bids, an unofficial bid tabulaƟon will be posted on the County website. The posƟng does not consƟtute an award. NoƟce of Award will be posted to the site and the County will issue a Purchase Order/Contract to the successful bidder.

2.16 DeterminaƟon of Responsiveness

2.16.1 Each bid will be reviewed for compliance with the instrucƟons in this solicitaƟon.

The County may waive minor informaliƟes or irregulariƟes that do not alter the material terms of the bid or prejudice the compeƟƟve process.

2.16.2 Failure to conform to any revisions in instrucƟons or specificaƟons may render a bid non-responsive.

2.16.3 If a bid is found non-responsive, the County will noƟfy the bidder, and the bid will receive no further consideraƟon.

2.17 DeterminaƟon of Responsibility

Prior to awarding a contract, the County will make a determinaƟon of a bidder's responsibility based on informaƟon submiƩed with the bid, informaƟon submiƩed upon County request, informaƟon resulƟng from the County’s inquiry of bidder's references and invesƟgaƟons into the bidder’s background, and the County’s own knowledge of the bidder.

The County may consider maƩers such as the bidder’s integrity, compliance with public policy, record of past performance, and financial and technical resources. Bidders determined to be non-responsible and who cannot be made to be responsible within Ɵmelines set by the County will not be considered further.

2.18 Forms Required

2.18.1 Forms required at Ɵme of bid submiƩal for all bids:

A. ☐ Pricing - Bid Form

B. ☐ Any other document required by the IFB to determine the bid price, scope, or its binding offer.

2.18.2 Forms Requested at Ɵme of bid submiƩal

A. ☐ Vendor InformaƟon Form

B. ☐ Vendor Background InformaƟon and References Form, including documents required on the form

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C. ☐ Copy of Missouri Secretary of State RegistraƟon showing current status

D. ☐ Affidavit of Compliance with 107.130 SLCRO and Work AuthorizaƟon Affidavit Pursuant to 285.530 RSMo

2.19 Post Bid Requirements

The following may be required within 24 hours of bid submission, or later at County’s discreƟon:

2.19.1 Forms

A. Audited financial statements

B. Signed Addenda

2.20 Post Award Requirements

The following may be required prior to execuƟon of a contract:

2.20.1 Forms

A. Insurance cerƟficates if not already provided

B. Bonds and Bond LeƩers

Prior to contract execution, letters from a bonding company stating that it will bond the project for the amount of the bid will be required of the Contractor. Bonds will be required after the contract is fully executed. The purchase order may not be released until all applicable bonds are received

2.20.2 Disclosures

If applicable and requested by the County:

A. Disclosure of all pending liƟgaƟon and tax liens;

B. Disclosure of criminal charges where the company or officers or owners of over 10% of the company are defendants.

SECTION 3 - PROTESTS

3.1 Protest Eligibility

3.1.1 Protests or objecƟons may be filed regarding the procurement process, solicitaƟon or amendment content, or intent to award.

3.1.2 The County will review only protests submiƩed by actual or prospecƟve bidders.

Protests by others will be rejected.

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3.2 Protest Deadlines

3.2.1 Protests must be filed, with all supporƟng materials, by 5:00 p.m. on the deadlines below. Failure to meet the deadline consƟtutes a waiver of the protest.

Supplemental materials submiƩed aŌer the deadline will not be considered unless the County determines that extenuaƟng circumstances exist.

3.2.2 For protests relaƟng to the content of the solicitaƟon or any amendment, file within five business days aŌer the County releases the solicitaƟon or amendment.

3.2.3 For protests relaƟng to determinaƟons of non-responsiveness or non-responsibility, file within five business days aŌer the County issues such noƟce.

3.2.4 For protests relaƟng to intent to award, file within five business days aŌer the County issues the unofficial bid tab.

3.2.5 The date of filing is the date the County receives the protest, unless received aŌer 5:00 p.m., or on a non-business Day, in which case the date of filing will be the next Business Day.

3.3 Protest Contents

Submit protests in wriƟng to the Director of Procurement. Include all of the following in the leƩer of protest:

3.3.1 Submit protests in wriƟng to the Director of Procurement, via the Designated Point of Contact.

3.3.2 Detailed grounds for the protest, supported by relevant documents, evidence, or other perƟnent informaƟon; and

3.3.3 The specific law, rule, regulaƟon, or policy allegedly violated; and

3.3.4 IdenƟficaƟon of proprietary and confidenƟal material, indicated by staƟng on the front page of the protest document that proprietary material is included (if applicable); and idenƟfying the alleged proprietary informaƟon wherever it appears within the protest documents.

3.3.5 Public Availability - Protest documents are public records and will be released unless withholding is required by law. A protester may not designate an enƟre protest, or a majority of it, as proprietary or confidenƟal; any such designaƟon will result in the enƟre protest being treated as non confidenƟal.

IFB # 2026-07-2280-ND Page 16 7/15/2026

SECTION 4 - BIDDERS REPRESENTATIONS

This bid consƟtutes a firm offer by the bidder to the County to provide all of the goods and services described in the IFB. By submiƫng a bid through the County’s Vendor Self Service, the bidder cerƟfies and represents that it:

Has examined and is familiar with all of the provisions of the IFB and all plans, specificaƟons, and incorporated references, including any amendments;

Has visited the project site and is familiar with the condiƟons under which the work is to be performed and the local condiƟons as related to the requirements of the solicitaƟon, and has taken steps reasonably necessary to saƟsfy itself as to factors that can affect the Work or its costs;

Will perform in conformance with the requirements and condiƟons of the solicitaƟon, providing all necessary labor, machinery, tools, and equipment to do all the work and furnish all the materials specified, in the manner and Ɵmes prescribed and according to the requirements set forth in the Contract Documents or any modificaƟons to those documents;

Has based bid prices only upon the services, materials, and systems required by the IFB and prices are not subject to conƟngence, reservaƟon, or excepƟon;

Has arrived at the bid prices independently, without consultaƟon, communicaƟon, or agreement for the purpose of restricƟng compeƟƟon as to any maƩer relaƟng to such prices with any other Contractor or with any compeƟƟon;

Has not employed or retained any person other than a full-Ɵme bona fide employee working solely for the bidder to solicit or secure this contract;

Has made no aƩempt to induce any other person or firm to submit or not to submit a bid or proposal for the purpose of restricƟng compeƟƟon;

Is current with all County taxes, if applicable;

Has all required licenses and has verified that its subcontractors have all licenses that may be required for their porƟons of the Work;

Has the experƟse and financial capacity to perform and complete all obligaƟons under the Bidding Documents;

Has verified compliance with The ConstrucƟon Safety Training Act, SecƟon 292.675 RSMo, which requires contractors and subcontractors who enter into construcƟon contracts with public bodies to train their on-site employees regarding potenƟal hazards, has verified the compleƟon of the safety program with respect to the employees working in connecƟon with the contracted services, if required, and acknowledges the penalƟes for noncompliance;

Has not made a campaign contribuƟon to a candidate for elecƟve office authorized by the St. Louis County Charter (County ExecuƟve, County Councilmember, County Prosecutor, or County Assessor) within 90 days of issuance of this solicitaƟon (see “Standard County Terms and CondiƟons”); and will not make a prohibited contribuƟon

IFB # 2026-07-2280-ND Page 17 7/15/2026 within 90 days aŌer award of the contract from this solicitaƟon;

Is not currently engaged in, and will not, for the duraƟon of the contract with St. Louis County, engage in a “BoycoƩ of the State of Israel” (as defined in SecƟon 34.600 RSMo) in regards to:

Goods or services from the State of Israel;

Companies doing business in, or with, the State of Israel;

Companies authorized by, licensed by, or organized under the laws of the State of Israel; or, Persons or entities doing business in the State of Israel;

Will comply with all applicable laws, ordinances, rules and regulaƟons governing the conduct of business in St. Louis County and the State of Missouri;

Had direct contact with the firms listed in the UƟlizaƟon Plan regarding parƟcipaƟon in the Project;

Is not debarred, suspended, or otherwise excluded from, or ineligible for parƟcipaƟon in, federal, state, or County programs or acƟviƟes.

AGREEMENT TERMS AND THE GENERAL CONDITIONS FOR THE CONTRACT

SECTION 5 - STANDARD COUNTY TERMS AND CONDITIONS

The following contract terms, in addition to requirements and services identified in this solicitation, will be included in the contract entered into by the County and the successful bidder.

The County expressly reserves the right to include any additional or different terms in the contract.

5.1 Conflicts of Interest

5.1.1 Contractors and their agents currently doing business with or planning to seek contract awards from the County may not offer giŌs to County officers, employees, or agents, nor may County officers, employees, and agents solicit or accept giŌs, gratuiƟes, favors, or anything of monetary value from contractors, potenƟal contractors, or parƟes to sub-agreements. Any party offering giŌs in contravenƟon of these requirements may be found non-responsible and barred from entering new contracts with the County by the Director of Procurement, may have current contracts terminated, and may be subject to further legal acƟon.

5.1.2 Contractors may not employ any elected or appointed official of the County or any member of his/her immediate family.

5.1.3 Throughout the duraƟon of the contract, the contractor agrees to disclose any pending or acƟve invesƟgaƟons or liƟgaƟon that may affect the ability of the contractor to carry out the project.

IFB # 2026-07-2280-ND Page 18 7/15/2026

5.2 ConƟngent Fee

Contractor warrants that no agreement has been made with any person or agency to solicit or secure this contract upon an understanding for a gratuity, percentage, brokerage, or conƟngent fee in any form to any person excepƟng bona fide employees of Contractor or bona fide established commercial or sales agencies. For breach of this warranty, County may terminate the contract and may pursue the same remedies as it could pursue in the event of a breach of contract. The rights and remedies of County provided in this paragraph are in addiƟon to any other rights or remedies provided by law.

5.3 Non-DiscriminaƟon in Employment

Contractor may not discriminate against any employee or applicant for employment because of actual or perceived race, creed, color, gender, sex, sexual orientaƟon, gender, gender idenƟty, gender expression, poliƟcal affiliaƟon, religion, naƟonal, ethnic, or cultural origin, age, marital status, or disability. The contractor will ensure that applicants and employees are treated during their employment without regard to actual or perceived race, creed, color, gender, sex, sexual orientaƟon, gender, gender idenƟty, gender expression, poliƟcal affiliaƟon, religion, naƟonal, ethnic, or cultural origin, age, marital status, or disability. Such acƟon includes employment upgrading, demoƟon or transfer, rates of pay or other forms of compensaƟon, and selecƟon for training including apprenƟceship.

Contractor shall not discriminate against any employee or applicant for employment because of hairstyle, protecƟve hair, or natural or cultural hair texture or style, unless based upon demonstrable workplace safety concerns directly related to duƟes and responsibiliƟes of the employment posiƟon. In the event of noncompliance with the provisions of this paragraph, the contract may be terminated or suspended in whole or in part and the contractor may be declared ineligible for further County contracts for a period to be determined by the Director of Procurement.

5.4 No Agency

Except as the County may specify in wriƟng, the Contractor has no authority, express or implied, to act on behalf of the County in any capacity whatsoever, as an agent or otherwise, or to bind the County or its members, agents, or employees to any obligaƟon whatsoever, unless expressly provided in this contract.

5.5 Independent Contractor

The relaƟonship of the Contractor to the County will be that of independent contractor and no principal-agent or employer-employee relaƟonship will be created by the contract.

Contractor will have and retain full control of all hiring, compensaƟon, and discharge of its employees and will be fully responsible for all maƩers relaƟng to payment of its employees, including compliance with Social Security, withholding tax, and all other laws and regulaƟons governing such maƩers.

IFB # 2026-07-2280-ND Page 19 7/15/2026

5.6 Subcontractors

Subcontractors may not perform work under this contract without the prior wriƩen approval of the County, nor may Subcontractors named in the bid be replaced without prior approval of the County. Regardless of any approval, the Contractor is responsible for all Work under the contract, whether self-performed or performed by a Subcontractor, and will be fully responsible to the County for the acts, errors, or omissions of Subcontractors and persons employed by the Subcontractors. Nothing contained in this contract or in any subcontract will create any contractual relaƟonship between any Subcontractor and the County.

5.7 Licenses

All required Contractor licenses must remain current during the term of the contract.

5.8 Compliance with False Claims Act

31 U.S.C. Chap. 38 (AdministraƟve Remedies for False Claims and Statements) applies to the Contractor’s acƟons pertaining to this contract.

5.9 Funding Out

The contract will terminate at such Ɵme, if any, that the County Council fails to appropriate sufficient sums in the budget year for which the contract applies to pay the amount due.

5.10 AnƟ-Kickback

5.10.1 It is unlawful to induce by force, inƟmidaƟon, or threat dismissal from employment, or by any other manner whatsoever to cause or aƩempt to cause any person employed in the project to give up any part of the compensaƟon to which the person is enƟtled under his contract of employment.

5.10.2 No official of the County who is authorized to negoƟate, make, accept or approve, or to take part in negoƟaƟng, making, accepƟng, or approving any architectural, engineering, inspecƟon, construcƟon, or material supply contract, or any subcontract in connecƟon with the construcƟon of the project, may become directly or indirectly interested personally in this contract or in any part of it. No officer, employee, architect, aƩorney, engineer or inspector of or for the County who is authorized to exercise any legislaƟve, execuƟve, supervisory or other similar funcƟons in connecƟon with the construcƟon of the project, may become directly or indirectly interested personally in this contract, in any material supply contract, in any subcontract, in any insurance contract, or any other contract pertaining to the project.

5.11 Prohibited ContribuƟons

If Contractor has made or makes a contribuƟon to a candidate for elected office within the County or to a campaign commiƩee supporƟng such a person, within 90 days of award of the contract from this solicitaƟon, the Contractor will be disqualified from entering into a

IFB # 2026-07-2280-ND Page 20 7/15/2026 contract with the County and if a contract has been executed, the contract with the County will be deemed void and will be terminated for cause.

5.12 ApprenƟceship Program Requirements

Contractor and all subcontractors are required to parƟcipate in or maintain apprenƟce programs registered with the U.S. Department of Labor and compliant with 29 C.F.R. Part 29 and 29 U.S.C. Sec. 50, that each program has acƟve, registered apprenƟces, and that each program complies with all required federal Department of Labor regulaƟons, including affirmaƟve-acƟon obligaƟons described in 29 C.F.R. Part 30.

5.13 IndemnificaƟon

Contractor agrees to indemnify, defend, and hold harmless the County, its elected and appointed officials, employees, and agents from and against all claims, damages, losses, liabiliƟes, and expense, to the fullest extent permiƩed by law, including aƩorneys’ fees, for injuries to persons or damage to property occasioned by any acts or omissions of Contractor, its subcontractors, agents, independent contractors or employees, and for any breach of the covenants, representaƟons, cerƟficaƟons, and warranƟes made by Contractor in connecƟon with this contract. This secƟon regarding indemnificaƟon applies to all liability, regardless of any applicable insurance policies. The policy limits do not act as a limitaƟon upon the amount of indemnificaƟon to be provided by Contractor. This secƟon of the contract will survive in perpetuity.

5.14 No Assignment

No porƟon of this contract or any interest in it or any claim arising under it may be assigned without the prior wriƩen approval of the County. Requests for assignment must be directed to the Director of Procurement, in wriƟng, at least thirty days prior to the proposed assignment date. Assignments must require that the assignee will comply with all terms, condiƟons and provisions of the contract between the Contractor and County.

5.15 Waivers

5.15.1 Failure of the County to insist on performance of any of the terms or requirements of this contract will not be construed as a waiver of such terms, condiƟons or requirements, all of which will remain in full force and effect for the duraƟon of this contract.

5.15.2 No acƟon or failure to act by the County, Architect, or Contractor shall consƟtute a waiver of a right or duty afforded them under the Contract, nor shall such acƟon or failure to act consƟtute approval of or acquiescence in a breach thereunder, except as may be specifically agreed upon in wriƟng.

5.16 Severability

The invalidity of any provision of the Contract Documents will not invalidate the Contract or its remaining provisions. If it is determined that any provision of the Contract Documents

IFB # 2026-07-2280-ND Page 21 7/15/2026 violates any law, or is otherwise invalid or unenforceable, then that provision will be revised to the extent required to make it legal and enforceable. In such case the Contract Documents shall be construed, to the fullest extent permiƩed by law, to give effect to the parƟes’ intenƟons and purposes in execuƟng the Contract.

5.17 Force Majeure

5.17.1 General

Neither party will be liable for delays, or defaults in the performance of this contract due to Acts of God, abnormal weather, the public enemy, riots, strikes, fires, explosions, accidents, Governmental action of any kind or any other causes of a similar character beyond the party’s control and without its fault or negligence.

5.17.2 Abnormal weather

A. For purposes of this Force Majeure provision, “abnormal weather” is defined as:

i Any weather event that has not occurred within the past 10 years in the calendar month in which it occurs at the Project site; or ii Any weather event that has a likelihood of occurrence of less than ten percent in a given calendar year, when compared to the weather paƩerns for the past 40 years.

B. Flash floods and tornadoes are deemed to be “abnormal weather” if they occur at the Project site regardless of whether they meet the standards above.

C. The Contractor bears the burden of proving that “abnormal weather condiƟons” occurred.

D. The source of weather data for the comparisons described in this secƟon will be the weather data from the NaƟonal Weather Service at the NaƟonal Oceanic and Atmospheric AdministraƟon.

5.18 CommunicaƟons

5.18.1 Except as otherwise provided, where noƟce is required, the noƟce must be provided in wriƟng to the designated representaƟve of the party to whom the noƟce is addressed and it will be deemed to have been duly served if delivered in person, by mail, by courier, or by email.

5.18.2 Paper noƟces will be deemed to have been given as of the Ɵme of their actual receipt. Email noƟces will be deemed to have been given as of the Ɵme and date of the email.

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5.18.3 NoƟces received aŌer 5:00 p.m. will be deemed received on the first business day following delivery.

5.19 Sales Tax on County Projects

5.19.1 The County will furnish a sales tax exempƟon cerƟficate to contractors for the County. The tax exempƟon will apply to the prime Contractor, Subcontractors, and suppliers of materials and supplies incorporated or consumed during the construcƟon of the County project.

5.19.2 The Contractor must furnish the tax exempƟon cerƟficate to all Subcontractors and all enƟƟes who must use the exempƟon cerƟficate for purchasing materials on behalf of the County.

5.19.3 Nothing in this secƟon exempts the purchase of any construcƟon machinery, equipment or tools used in construcƟng, repairing or remodeling faciliƟes for the County. All invoices for all personal property and materials purchased for this project using the County’s Tax ExcepƟon CerƟficate must be retained by the purchasing Contractor for a period of five years and will be subject to audit by the Missouri Director of Revenue.

5.19.4 Any excess tangible personal property or materials purchased for this Project under the Project Tax ExempƟon CerƟficate but not incorporated into or consumed in construcƟon must be returned to the supplier for credit. Contractor is responsible for the appropriate sales or use tax on the retained property or materials to be paid not later than the due date of the Contractor’s Missouri sales or use tax return following the month in which it was determined that the materials were not to be used in the Project.

5.19.5 Purchase of materials on behalf of the County does not relieve Contractor of obligaƟons to order, schedule deliveries, inspect, accept or reject, store, handle or install materials or perform any other duƟes required by the Contract Documents or customarily performed in conjuncƟon with providing materials to complete the Work.

5.19.6 No contractor or material supplier will be required to pay tax on items otherwise exempt solely due to the County’s failure to revise the Tax ExempƟon CerƟficate expiraƟon date as necessary. If tax is owed on property and materials due to the County’s failure to revise the cerƟficate expiraƟon date, the County will be liable for the tax owed.

5.19.7 Contractor will not receive any addiƟonal compensaƟon for complying with these requirements.

5.20 Americans with DisabiliƟes Act (ADA) Requirements

The County provides access to its digital services and content in compliance with applicable laws and accessibility standards. Accordingly, Contractor shall comply with the

IFB # 2026-07-2280-ND Page 23 7/15/2026 requirements outlined herein to meet or exceed the accessibility requirements outlined below.

5.20.1 Accessibility Standards and Legal Requirements – All informaƟon and communicaƟon technology provided to the County, including but not limited to websites, soŌware, mobile applicaƟons, digital documents, and mulƟmedia content, must comply with the Web Content Accessibility Guidelines Version (WCAG) 2.1 Level A, AA of Title II of the Americans with DisabiliƟes Act (ADA Title

II 42 U.S.C. § 12134); (“WCAG 2.1”).

5.20.2 Deadline for Accessibility Compliance – August 1, 2026. The Contractor acknowledges that full compliance with WCAG 2.1 by this date is a material requirement of the Contract. Failure to meet this requirement may result in enforcement of the remedies provided in this Exhibit and under the Contract.

5.20.3 Accessibility DocumentaƟon Requirements – By submiƫng a bid or proposal under this solicitaƟon, Contractor cerƟfies that all informaƟon and communicaƟon technology delivered under the Contract will conform to WCAG

2.1 Levels A and AA by the required compliance date. Upon request by the County, the Contractor shall provide supporƟng accessibility documentaƟon, such as a Voluntary Product Accessibility Template (VPAT) or other comparable evidence of conformance. The County may request addiƟonal documentaƟon as needed to verify compliance.

5.20.4 TesƟng and ValidaƟon - Contractor agrees to perform annual accessibility audits, including automated and manual tesƟng, to ensure conƟnuous compliance with WCAG 2.1, and provide documentaƟon to the County upon request.

5.20.5 Ongoing Compliance and Maintenance – The Contractor agrees to maintain accessibility compliance for the duraƟon of the Contract and any renewals. The Contractor also agrees to respond to reported accessibility issues within ten (10) business days with a proposed Ɵmeline for resoluƟon. The Contractor shall provide a point of contact for reporƟng and resolving accessibility issues.

5.20.6 Non-Compliance Remedies – The Contractor’s failure to meet accessibility obligaƟons by the compliance deadline of April 24, 2026, or failure to maintain ongoing compliance, may result in withholding of payment unƟl deficiencies are corrected, the rejecƟon of deliverables, terminaƟon of the Contract for cause, and/or other remedies available to the County under applicable law.

5.21 Data Privacy and Security Requirements

5.21.1 If Contractor or any employees or agents of the Contractor have access to proprietary and confidenƟal materials of the County that are regulated by federal, state, or local laws and regulaƟons, Contractor is responsible for safeguarding such materials from any disclosure. The Contractor will be fully liable and required to indemnify and defend the County against any acƟon

IFB # 2026-07-2280-ND Page 24 7/15/2026 resulƟng from any disclosure of any confidenƟal or personally idenƟfiable informaƟon related to any individual, or confidenƟal informaƟon related to the County, if such disclosure is caused by Contractor’s employees, agents, or Subcontractors.

5.21.2 The County reserves the right to examine all laptops, flash drives, and other media on persons entering or leaving County property.

5.21.3 Depending on the work undertaken, the County may require certain Contractor staff to be fingerprinted, pass security requirements, and undergo criminal background checks as specified by the County, and may, at its sole discreƟon, deny access to any individual.

5.21.4 Contractor may not use for financial gain, disclose, or make other improper use of confidenƟal or otherwise privileged informaƟon that is acquired in connecƟon with this contract. This includes personally idenƟfiable informaƟon, knowledge of selecƟons of contractors or subcontractors in advance of official announcement by the County, and all other informaƟon that is not normally made publicly available or that has not yet been…