JOTFOC IHS.pdf

August 2020

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

SIMPLIFIED ACQUISITION PROCEDURES (SAP) FAR 13.106-1(b)

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABLE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM THE CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT’S REQUIREMENT. STATEMENTS SUCH AS "ONLY KNOWN SOURCE" OR "ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE" ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE. Do not use marketing language in this document. Language such as “This company has made its mark,” “This company is recognized as industry’s best,” and “This company is the leader in…” is unacceptable.

PURCHASE REQUEST OR REQUISITION

NUMBER

52000PR230000322

PROJECT/TASK

NUMBER

ESTIMATED AMOUNT (Over Micro- Purchase Threshold, but up to the SAT) $180K

IDENTIFICATION OF THE AGENCY AND THE CONTRACTING OFFICE, AND SPECIFIC IDENTIFICATION OF THE DOCUMENT AS A “JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION.” PLEASE CITE THE

AUTHORITY AND TYPE OF JUSTIFICATION.

Federal Aquisition Regulation (FAR) 13.106-1(2)(b) and 6.303-2 modified to reflect procedures in 13.5 (a)(ii).

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED, AND THE INTENDED USE.

This service is vital to ensuring the Surface Forces Logistics Center develops and maintains a modernized organic support infrastructure capable of acquiring and sustaining various complex levels of technical information. The Coast Guard has over 7000 Electronic Equipment Allowance Parts List (APL) in the Naval and Electronics Supply Support System (NESSS) that are related to Navy managed equipment; this is not counting several thousand Test Equipment APL(s). One third of these equipments are Navy owned and the Coast Guard is required to maintain allowances per Navy standards. Haystack Gold provides access to over 12 million National Stock Numbers (NSN) records, including over 4 million historical NSN, which have been removed from the Federal Logistics Information System (FLIS) by the Defense Logistics Agency (DLA). No other vendor can provide access to this historical information, which spans 20 plus years. Haystack is the only information source we have available that we can get a view of the Navy APL when we need it. The Information Handling Services license agreement allows for six (6) simultaneous users.

The Haystack Gold database includes the MI APL (Master Index of allowable Parts List), the NAVY Master Cross Reference List (MCRL), MRIL (Master Repairable Items List), SPMIG(STD Planned Maintenance Systems Materials Identification Guides);

along with the capability to visually search when the part number or the National Item Identification Number (NIIN) is not known, while linking to Specs & Standards documents. Stock on hand can be found with the Inventory/Capabilities Listings segment.

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER

SUPPLIES OR SERVICES CAN BE USED.

The Surface Forces Logistics Center, Engineering Services Division has a requirement on a sole source basis for the Information Handling Services utilizing other than full and open competition procedures in accordance with Federal Acquisition Regulation (FAR) 6.3 at an estimated cost of $186,968.40. This is a subscription based contract for a 12 month period of performance. The proposed contractor is Information Handling Services Global Inc.

A DESCRIPTION OF EFFORTS MADE TO ENSURE THAT QUOTATIONS OR OFFERS ARE SOLICITED FROM AS MANY

POTENTIAL SOURCES AS PRACTICABLE (INCLUDE YOUR MARKET RESEARCH EFFORTS HERE).

Market research as prescribed in FAR Part 10 was conducted by the Contracting Officer's Representative (COR) and Contract Specialist. Market research was conducted utilizing the comprehensive HSAM Appendix I. As stated, Information Handling Services Inc., is the only source that possesses the required technical and engineering data to satisfy all needs in one location.

GSA Contract GS-02F-024DA

REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES Contract will be awarded on a sole source basis, Information Handling Services is the only vendor which can provide a complete package to the required standards through their on line services, DVD subscriptions and deposit account for ordering electronic and hard copy documents. These services are often required in a very short turnaround time. With Information Handling Services being the only source to offer the required services in one location it is vital to the success of supporting the Coast Guard with required technical information.

August 2020

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL

AND OPEN COMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE.

Market research as prescribed in FAR Part 10 was conducted by the Contracting Officer's Representative (COR) and Contract Specialist. Market research was conducted utilizing the comprehensive HSAM Appendix I. As stated, Information Handling Services Inc., is the only source that possesses the required technical and engineering data to satisfy all needs in one location.

PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY

BARRIERS TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED.

COR will continue to conduct market research in the attempt to locate vendors that can satisfy the needs of the Coast Guard for future acquisitions.

SIGNATURE AND TITLE OF CUSTOMER

Thomas Kraemer

CODE

ESD

TELEPHONE

NUMBER

443-324-5514

DATE

11/29/2022

SIGNATURE OF CONTRACTING OFFICER

Kenneth Tankersley

CODE

CPD3

TELEPHONE

NUMBER

410-762-6325

DATE

11/29/2022