JOTFOC for SAM.pdf
PDF 126 KB Posted
- Attached to
- CENTRIFUGAL PUMPS
- Solicitation number
- 70Z04025Q60773Y00
About this file
This document is a Justification for Other Than Full and Open Competition (JOTFOC) for a simplified acquisition procedure to procure pump and motor assemblies for chill water and asw shipboard systems for the U.S. Coast Guard. The procurement is for two specific centrifugal pump assemblies with unique technical specifications, with a total estimated amount of $25,003.00. The justification cites 10 U.S.C. § 3204(a)(1) as the authority, indicating only one responsible source can satisfy agency requirements.
The document explains that the pumps require specific material requirements and brand-name parts with no substitutions allowed. Engineering has reviewed the pumps' form, fit, and function, including pump curves and piping calculations. Potential vendors include Fairbanks Morse, J.A. Moody, and Ferguson. The justification emphasizes that changing pump brands would require re-running piping calculations and potentially redesigning the entire piping system, which could cause significant delays and risks to critical mission operations. The procurement is part of a complex overhaul supporting the U.S. Coast Guard fleet operation, with parts needed to be placed in retail stock to prevent scheduling delays.
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Text version
March 8, 2023 Version
JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION
SIMPLIFIED ACQUISITION PROCEDURES (SAP) FAR 13.106-1(b)
SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABLE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM THE CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT’S REQUIREMENT. STATEMENTS SUCH AS "ONLY KNOWN SOURCE" OR "ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE" ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE. Do not use marketing language in this document. Language such as “This company has made its mark,” “This company is recognized as industry’s best,” and “This company is the leader in…” is unacceptable.
PURCHASE REQUEST OR
REQUISITION NUMBER
2125405Y152139006
PROJECT/TASK NUMBER
070X4743000 ESTIMATED AMOUNT (Over Micro-Purchase Threshold, but up to the SAT)
25,003.00
CITE AUTHORITY & JUSTIFICATION TYPE – READ FAR 6.302 TO DETERMINE APPROPRIATE TYPE
10 U.S.C. § 3204(a)(1)
ONLY ONE RESPONSIBLE SOURCE AND NO OTHER SUPPLIES OR SERVICES WILL SATISFY
AGENCY REQUIREMENTS.
10 U.S.C. § 3204(a)(2) UNUSUAL AND COMPELLING URGENCY
10 U.S.C. § 3204(a)(3)
INDUSTRIAL MOBILIZATION; ENGINEERING, DEVELOPMENTAL, OR RESEARCH CAPABILITY; OR
EXPERT SERVICES
10 U.S.C. § 3204(a)(4) INTERNATIONAL AGREEMENT
10 U.S.C. § 3204(a)(5) AUTHORIZED OR REQUIRED BY STATUTE – MUST PROVIDE IT
10 U.S.C. § 3204(a)(6) NATIONAL SECURITY
10 U.S.C. § 3204(a)(7) PUBLIC INTEREST [SECRETARY OF HOMELAND SECURITY NEEDS TO APPROVE THIS DOC]
BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED, AND THE INTENDED USE.
Pump and Motor assembly for chill water and asw shipboard systems.
UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER
SUPPLIES OR SERVICES CAN BE USED.
The pumps have been reviewed by engineering for their form, fit and function. Also reviewed were pump curves and piping calculations. This is in order to ensure the integrity and efficiency of the ship board systems. The pumps required also have material specific requirements which cannot be compromised. Parts procured must be "brand name"; no in-kind substitutions are acceptable.
A DESCRIPTION OF EFFORTS MADE TO ENSURE THAT QUOTATIONS OR OFFERS ARE SOLICITED FROM AS MANY
POTENTIAL SOURCES AS PRACTICABLE (INCLUDE YOUR MARKET RESEARCH EFFORTS HERE).
Multiple distributers and vendors can provide these items. Vendors may include pump supply companies Fairbanks morse, J.A. Moody, Ferguson.
REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES.
Parts are historically long-lead time and will be placed into retail stock to insulate overhaul schedule from significant delays upon discovery that an additional part is required.
If the pumps were changed to a different brand, then the Yard would also have to obtain pump curves and re-run the piping calculations and possibly change the entire piping design. Doing so would cause unduly delays and pose risks to critical mission operations. Items are called out and reviewed for their functionality and usage in vigorous applications with high demand needs. Testing and engineering reviews provide the best possible applicable material and parts. The overhaul is complex and require significant coordination of parts to support USCG fleet operation. Without timely delivery of parts, the overhauls cannot be completed appropriately; therefore, portions of this requirement cannot be segregated to foster additional competition.
SMHammond Highlight
March 8, 2023 Version
PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY
BARRIERS TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED.
N/A
SIGNATURE AND TITLE OF CUSTOMER
Ron Applebee ES
CODE TELEPHONE NUMBER DATE
June,6 2025
SIGNATURE OF CONTRACTING OFFICER CODE TELEPHONE NUMBER DATE
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