JOFOC.pdf

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

Pursuant to the Federal Acquisition Regulation (FAR), Part 6.302-2(a) (1)(2)(b)(1) and the Bureau of Prisons Acquisition Policy, Subpart, 6.304(a), the Federal Bureau of Prisons has determined that the use of other than full and open competitive procedures is justified for this procurement action. The following is supporting documentation in accordance with FAR Subpart 6.303-2 (Content).

1. Agency:

Department of Justice Federal Bureau of Prisons Federal Correctional Complex (FCC Yazoo City) 2225 Haley Barbour Parkway Yazoo City, Mississippi

2. Nature and/or Description of Action Being Taken:

FCC Yazoo City has an Emergency requirement for the replacement of two 500 kVA 3-PH Padmount Transformers at FCC Yazoo City Low II Institution. Crawford Electric Supply is the only local, sole source, provider in the geographic area with a valid Unique Entity ID in SAM.gov and who can provide the services and proper equipment to pump the entire complex. Crawford Electric Supply is the only contractor at this imminent time who can replace the transformers in a timely manner. Due to the rural location of FCC Yazoo City, Crawford Electric Supply, is the only, responsible, approved provider that can provide these urgent and compelling services. Crawford Electric has the two transformers we need in stock and can have them on site in 5-7 days. All other vendors have a minimum 40-week lead time and should we be required to wait the 40 weeks we will exceed the cost of the transformers in operating expenses alone. This requirement is an immediate need for FCC Yazoo City, MS. This procurement for emergency services will be acquired as a sole source.

3. Description of supplies or services required to meet the agency’s needs:

FCC Yazoo City requires Emergency services for the procurement for the replacement of two 500 kVA 3-PH Padmount Transformers at FCC Yazoo City Low II Institution.

Crawford Electric Supply is the only local, sole source, provider in the geographic area with a valid Unique Entity ID in SAM.gov and who can provide the services and proper equipment to replacement the transformers. At this imminent time, Crawford Electric Supply is the only, local, sole source provider for this type of procurement within this geographical area and in SAM.gov that can provide the emergency services. The estimated cost for this requirement is $238,826.67. This sole source provider is the only company within this geographical area and in SAM.gov that has the two transformers we need in stock and can have them on site in 5-7 days. All other vendors have a minimum 40-week lead time and should we be required to wait the 40 weeks we will exceed the cost of the transformers in operating expenses alone. At this time, Crawford Electric Supply is the only responsible vendor that can satisfy the specified emergency requirements and remedy the replacement of the transformers at FCC Yazoo City Low II Institution.

4. Statutory Authority permitting other than full and open competition:

41 U.S.C. 253 (c) (2) OR 10 U.S.C. 2304 (c) (2), Unusual and Compelling Urgency

5. Determination that the nature of the acquisition requires use of the authority cited:

FCC Yazoo City has an Emergency requirement for the replacement of two 500 kVA 3-PH Padmount Transformers at FCC Yazoo City Low II Institution. Crawford Electric Supply is the only local, sole source, provider in the geographic area with a valid Unique Entity ID in SAM.gov and who can provide the services and proper equipment to pump the entire complex. Crawford Electric Supply is the only contractor at this imminent time who can replace the transformers in a timely manner. Due to the rural location of FCC Yazoo City, Crawford Electric Supply, is the only, responsible, approved provider that can provide these urgent and compelling services. This requirement is an immediate need for FCC Yazoo City Low II Institution. It is in the best interest of the government to procure this type of requirement from Crawford Electric Supply. Crawford Electric Supply is the only responsible source that can satisfy the agency’s requirement; provide services within the agency’s local geographical area; listed in SAM.gov as an active vendor, and accommodate the needs of the institution/complex in a timely and reasonable manner.

6. Efforts made to solicit from as many potential sources as practical, including whether a notice was or will be publicized:

Due to the unique requirements of this acquisition, A Special Notice to negotiate on a sole source basis will be solicited on www.SAM.gov (formerly FedBizOpps) for this type of requirement with Crawford Electric Supply. Other vendors were available via e-mail and internet search, but they were unable to accommodate and provide the transformers for the Low II Institution. Special equipment and trucks have to be utilized per Facilities, subject matter expert, for the replacement of the transformers here at FCC Yazoo City Low II Institution.

7. Contracting Officer Determination that the cost to the Government will be fair and reasonable:

The contracting officer determined that the anticipated cost to the government is fair and reasonable. The price being offered by the vendor is considered to be fair and reasonable, because it coincides with the prevailing rates offered to the community.

8. Description of the Market Research Conducted:

A market survey was not conducted.

http://www.sam.gov/

9. Other facts supporting the use of other than full and open competition:

Due to the rural location of FCC Yazoo City, it is extremely difficult procuring services for the replacement of the transformers at the Low II Institution. Crawford Electric Supply is the only contractor in this geographical area and in SAM.gov that has the two transformers we need in stock and can have them on site in 5-7 days. All other vendors have a minimum 40-week lead time and should we be required to wait the 40 weeks we will exceed the cost of the transformers in operating expenses alone. Due to the rural location of FCC Yazoo City, Crawford Electric Supply., is the only responsible, approved provider that can provide these urgent and compelling services. This requirement is an immediate need for FCC Yazoo City, MS. It is in the best interest of the government to award this procurement for services in an expedient manner using Other than Full and Open Competition.

10. List of sources expressing in writing interest in the acquisition:

Due to the unique requirement of this EMERGENCY acquisition, there were no other sources contacted due to an immediate need for services.

11. Action taken, if any, to remove or overcome any barriers to competition:

The Contracting Officer has determined that this type of Emergency procurement is rare and/or limited due to Crawford Electric Supply being the only responsible source that provides the transformers in a timely manner. They are located within this geographic area and have a valid Unique Entity ID in SAM.gov. Crawford Electric Supply is the only contractor at this imminent time who can handle the replacement of the transformers.

FCC Yazoo City is located in a rural location which makes it difficult to find responsible vendor within the geographical location to provide services for this type of requirement.

Market research will continue to be conducted to ascertain the availability of other sources for competition for future acquisitions.

Certifications and approvals:

I certify that the above justification is accurate and complete to the best of my knowledge and belief:

Requested by:

Carlos Tate, Contract Specialist Date

April 11, 2024