JFK Revised Final SpecsElev Upgrades 2023 04 07.pdf

General Services Administration Region I

Comprehensive Elevator & Escalator Upgrades

John F. Kennedy Federal Building Boston MA.

SPECIFICATIONS

100% Design Documents

December 2, 2022

Submitted by:

BBIX, LLC.

102 South Street, Suite 3 Boston, MA 02111

Contract No. 47PB0019D0003 Project No. 47PB0021F0087

PROPERTY OF THE UNITED STATES GOVERNMENT.

COPYING, DISSEMINATION, OR DISTRIBUTION OF THESE

DRAWINGS AND/OR DOCUMENTS WITHOUT THE

EXPLICIT PERMISSION OF THE U.S. GENERAL SERVICES

ADMINISTRATION IS PROHIBITED. DISTRIBUTION TO THOSE WITH

OTHER THAN A NEED TO KNOW IS STRICTLY FORBIDDEN

leigh Ed_ Mass

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Boston, Massachusetts

PROPERTY OF THE UNITED STATES GOVERNMENT

FOR OFFICIAL USE ONLY

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PROJECT DIRECTORY 00 00 02 - 1

PROJECT DIRECTORY

OWNER

General Services Administration Thomas P. O'Neill Federal Building Boston, Massachusetts

LEAD PROFESSIONAL

BBIX, LLC

102 South Street, Suite 3 Boston, MA 02111

ARCHITECT

Edward Bilek, Architect 102 South Street, Suite 3 Boston, MA 02111

END OF DOCUMENT 00 00 02

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TABLE OF CONTENTS 00 00 10 - 1

Document 00 00 10

TABLE OF CONTENTS

INTRODUCTORY INFORMATION

Document 00 00 01 Project Title Document 00 00 02 Project Directory Document 00 00 10 Table of Contents

DIVISION 1 GENERAL REQUIREMENTS

Section 01 10 00 Summary Section 01 29 00 Payment Procedures Section 01 31 00 Project Management and Coordination Section 01 31 00 Attachment 1 -Temporary Removal of Fire Protection Systems from Service.

Section 01 31 00 Attachment 2 - Guidelines for Fire Watches During Sprinkler or Fire Alarm

System Impairment in Federal Buildings.

Section 01 31 20 Critical Path Method Scheduling for Small Projects Section 01 32 00 Construction Progress Documentation Section 01 32 20 Photographic Documentation Section 01 33 00 Submittal Procedures Section 01 36 00 Construction-Operations Building Information Exchange (COBie) Section 01 40 00 Quality Assurance and Control Requirements Section 01 42 00 References Section 01 50 00 Temporary Facilities and Controls Section 01 59 30 Security Regulations Section 01 59 50 Safety & Health Section 01 60 00 Product Requirements Section 01 73 10 Cutting & Patching Section 01 73 20 Selective Demolition Section 01 74 19 Construction Nonhazardous Waste Management and Disposal Section 01 77 00 Closeout Procedures Section 01 78 10 Project Record Documents Section 01 78 22 Operation and Maintenance Documentation Section 01 82 00 Demonstration & Training

DIVISION 2 SITE CONSTRUCTION

No Work in this Division

DIVISION 3 CONCRETE

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TABLE OF CONTENTS 00 00 10 - 2

DIVISION 4 MASONRY

DIVISION 5 METALS

No Work in this Division

DIVISION 6 WOODS AND PLASTICS

No Work in this Division

DIVISION 7 THERMAL AND MOISTURE PROTECTION

Section 07 84 00 Penetration Firestopping Section 07 92 00 Joint Sealers

DIVISION 8 DOORS AND WINDOWS

No Work in this Division

DIVISION 9 FINISHES

No Work in this Division

DIVISION 10 SPECIALTIES

No Work in this Division

DIVISION 11 EQUIPMENT

No Work in this Division

DIVISION 12 FURNISHINGS

No Work in this Division

DIVSION 13 SPECIAL CONSTRUCTION

No Work in this Division

DIVISION 14 CONVEYING SYSTEMS

Section 14 21 23 Vertical Transportation for Passenger Service Elevators1-6 Section 14 21 23 Vertical Transportation for Passenger Service Elevators 7-13 Section 14 21 23 Vertical Transportation for Passenger Service Elevators 15-16 Section 14 21 23 Vertical Transportation for Passenger Service Elevators 18-20 Section 14 21 23 Vertical Transportation for Freight / Service Elevator 21 Section 14 24 00 Vertical Transportation for Freight / Service Elevator 17 Section 14 31 00 Vertical Transportation for Passenger Escalators

DIVISION 21 FIRE PROTECTION

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TABLE OF CONTENTS 00 00 10 - 3

DIVISION 22 PLUMBING

DIVISION 23 MECHANICAL

No Work in this Division

DIVISION 26 ELECTRICAL

Section 26 05 00 Common Work Results for Electrical Section 26 05 02 Electrical Demolition for Remodeling Section 26 05 04 Cleaning, Inspection and Testing of Electrical Equipment Section 26 05 19 Low-Voltage Electrical Power Conductors and Cables Section 26 05 26 Grounding and Bonding for Electrical Systems Section 26 05 29 Hangers and Supports for Electrical Systems Section 26 05 33 Raceway and Boxes for Electrical Systems Section 26 05 53 Identification for Electrical Systems Section 26 27 26 Wiring Devices Section 26 27 28 Disconnect Switches Section 26 28 13 Fuses Section 26 51 13 Interior Lighting

DIVISION 27 TELECOMMUNICATIONS

No Work in this Division

DIVISION 28 ELECTRONIC SAFETY AND SECURITY

Section 28 31 11 Fire Alarm System

END - TABLE OF CONTENTS

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SUMMARY 01 10 00 - 1

SECTION 01 10 00

SUMMARY

PART 1 GENERAL

1.1 PROJECT INFORMATION

A. Project Name and Location: Comprehensive elevator and escalator upgrades located in the John F. Kennedy Federal Building, Boston, MA. National Register of Historic Places, NR #100007130

B. Project Summary Description: Project Summary Description: The project includes but is not limited to the following work and may be stated by reference as though bound herein: Upgrade / replace high rise passenger elevators No.1-6 mid rise passenger elevators No. 7-13, low rise passenger elevators 15,16,18,19,20. Low Rise freight elevators 17, 21 and four (4) low rise escalators. Provide new interior elevator car finishes, lighting, signage and call buttons. New equipment to include: hoisting machinery, drive motors, signal controls and motion controls.

Repair pit, by removing loose concrete and repairing areas of deterioration with new metallic waterproofing. Replace / refurbish escalators based on limitations of existing conditions

C. The project shall be constructed by the General Contractor. The elevator work must be performed by an elevator contractor licensed in the State of Massachusetts.

D. Architect: The term Architect refers to the project designer. The Architect's status relative to the construction will be stated in writing by the Contracting Officer prior to the pre-construction conference. The project Architect is BBIX LLC., 102 South Street, Suite 2, Boston MA. 02111.

E. The contracting Officer(s) for the project is:

Mr. Sebastian Asaro.

Acquisition Management Division (1PQB)

Contract Operations Branch U.S. General Services Administration New England Region 646-398-0455 Office sebastian.asaro@gsa.gov

1.2 WORK SEQUENCE

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SUMMARY 01 10 00 - 2

1. Project Sequencing will be determined post award, contractor to coordinate with GSA project manager and Building manager. The work will be performed in a single phase.

B. Move in period will be determined by the GSA once the contractor has issued an approved construction schedule.

1.3 WORK BY OTHER CONTRACTORS

A. The Contractor shall cooperate with other contractors performing related work, including providing labor, materials and other costs necessary to satisfactorily coordinate the Contract work with work performed under other contracts.

1.4 MISCELLANEOUS PROVISIONS

A. Work in existing facilities shall correspond in all respects with the existing conditions to which it connects, or to similar existing conditions, in materials, workmanship and finish.

B. Alterations to Existing Conditions: Existing conditions shall be cut, drilled, removed, temporarily removed, or removed and replaced, as necessary for performance of Work under the Contract. Work out of alignment where exposed by removal of existing work shall be called to the attention of GSA.

Necessary corrective work shall be as directed.

1. Replacements of existing conditions that are removed shall match similar existing conditions.

2. Unless otherwise indicated, existing structural members shall not be cut or altered without authorization by the Contracting Officer.

3. Conditions remaining in place, which are damaged or defaced during the Work, shall be restored to the condition existing at time of award of Contract.

4. Discolored or unfinished surfaces exposed by removal of existing conditions, that are indicated to be final exposed surfaces, shall be refinished or replaced as necessary to produce uniform and harmonious contiguous surfaces.

C. Existing structures will remain in place.

D. Existing utility services with related meters and equipment will remain in place.

E. Removed items indicated to remain the property of the Government shall be stored on site where directed by the Contracting Officer.

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION (Not Applicable)

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SUMMARY 01 10 00 - 3

END OF SECTION 01 10 00

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PAYMENT PROCEDURES 01 29 00 - 1

SECTION 01 29 00

PAYMENT PROCEDURES

PART 1 GENERAL

1.1 SUMMARY

A. This Section specifies administrative and procedural requirements necessary to prepare and to process Requests for Payment.

1.2 DEFINITIONS

A. Schedule of Values: A detailed written statement masterformat furnished by the Contractor outlining the portions of the contract sum, which allocates values (price & percentage) for the various parts of the work and used as the basis for payment application and reviewing progress payments. The Agreement provides further details.

B. Request for Payment: A contractor’s invoice and request for progress payment with substantiating information consistent with approved schedule of values.

1.3 SCHEDULE OF VALUES

A. Coordination: Submit completed Schedule of Values no later than [14] calendar days prior to scheduled date of initial Requests for Payment.

B. Schedules for Phased Work: Where the work is separated into phases, provide Schedules showing values correlated with each phase using the standard format referenced below.

C. Format and Content: Contractor shall be responsible to complete the GSA Schedule of Values Workbook and compile the values into GSA’s Project Management System. Contractor will enter values into the workbook prior to GSA’s Project Management System input and provide associated electronic baseline copy to the contracting officer for record. Contractor will follow guidelines in the Schedule of Values workbook to support GSA’s Project Management System upload.

1. Identification: Complete the following Project Identification fields in the Schedule of Values:

a. Project Name

b. Project Number

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PAYMENT PROCEDURES 01 29 00 - 2

c. Project Location, City, State

d. Base Contract Number

e. Task Order Number

f. Modification Number

g. GSA Project Manager

h. Contractor's Name and contact information

i. Date of submittal

2. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Requests for Payment and progress reports.

a. Work activity – (by division or specific work activity)

b. Dollar value of each specific work activity – both with an amount in dollars and whole cents, and as a percentage of the Contract Sum to nearest one-hundredth percent. Adjust the amounts to total to the Contract Sum and the percentages to total 100 percent.

c. Each item in the schedule of values and Requests for Payment shall be complete. Include total cost and proportionate share of general overhead and profit for each item. (i.e. no stand alone item for Overhead, and Profit)

d. Modifications that affect value.

e. Update affected work branches and subordinate line items and

f. resubmit the schedule of values before the next Request for Payment when Modifications result in a change in the Contract Sum

g. Line item for mobilization and demobilization

h. Line item for close out (% to be negotiated with GSA COR)

3. Options: Provide a separate Schedule of Values for each exercised Option.

4. Each item in the Schedule of Values and Requests for Payment shall be complete.

Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at the government's option.

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PAYMENT PROCEDURES 01 29 00 - 3

5. Revise and update workbook in GSA’s Project Management System with all items affecting scope, schedule or cost and resubmit within 14 calendar days as coordinated with project manager or contracting officer. Contractor shall provide a final as-built schedule at project completion. Update affected work branches and subordinate line items and resubmit the schedule of values before the next Request for Payment when Modifications result in a change in the Contract Sum.

1.4 REQUESTS FOR PAYMENT

A. Requirements for Requests for Payment are in Section III, Terms and Conditions of the Agreement.

B. Each Request for Payment following the initial Request for Payment shall be consistent with previous Requests.

1. Initial Request for Payment, Request for Payment at time of Substantial Completion, and final Request for Payment involve additional requirements.

C. Payment Request Times: Submit Request for Payment to GSA by the First of the month. The period covered by each Request for Payment is one month, ending on the last day of the month

1. Submit one paper draft copy (aka pencil copy) of Request for Payment to the CO or enter in GSA’s Project Management System along with construction progress report seven days prior to the due date for review by GSA. Provide documentation evidencing the cost of work performed to be included in the Request for Payment.

Resolve questions resulting from GSA review of draft Request for Payment and construction progress report prior to submitting Request for Payment.

D. Request Preparation: All payments must be executed by a person authorized to legally bind the Contractor.

1. Entries shall match data on the schedule of values and Contractor's construction schedule. Use updated schedules if revisions were made.

2. Include amounts for work completed following the effective date of the previous Request for Payment, whether or not payment has been received. Include only amounts for work completed as of effective date of current Request for Payment.

3. Include amounts of Modifications issued before the last day of the construction period covered by Request.

E. Stored Materials: Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, and consent of surety to payment, for stored materials.

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PAYMENT PROCEDURES 01 29 00 - 4

2. Provide supporting documentation that verifies the amount requested, such as paid invoices. Match amount requested with amounts indicated on documentation.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of the effective date of previous Request for Payment.

b. Value of previously stored materials put in place after the effective date of previous Request for Payment and on or before the effective date of the current Request for Payment.

c. Value of materials stored since effective date of previous Request for Payment and remaining stored as of effective date of current Request for Payment.

F. Initial Request for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Request for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule per Agreement (startup if not final).

4. Products list (preliminary if not final).

5. Sustainable design submission for project materials cost data.

6. Sustainable design action plans.

7. Schedule of unit prices.

8. Submittal schedule (preliminary if not final).

9. List of Contractor's staff assignments.

10. List of Contractor's principal consultants.

11. Copies of building permits.

12. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

13. Initial progress report.

14. Report of preconstruction conference.

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PAYMENT PROCEDURES 01 29 00 - 5

G. Request for Payment at Substantial Completion: After GSA issues the Notice of Substantial Completion, submit a Request for Payment less previous payments made for portions of the Work claimed as substantially complete.

1. Include documentation supporting the claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This Request shall reflect Notices of Substantial Completion issued previously for GSA occupancy of designated portions of the Work.

H. Final Payment Request: The Agreement provides further details

PART 2 PRODUCTS (Not Used)

PART 3 EXECUTION (Not Used)

END OF SECTION 01 29 00

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PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 1

SECTION 01 31 00

PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. This section includes certain administrative provisions for managing and coordinating construction operations, including but not limited to the following:

1. General project coordination.

2. Coordination drawings.

3. Conservation.

4. Administrative and supervisory personnel.

5. Cleaning and protection.

1.2 GENERAL PROJECT COORDINATION

A. Coordination of Trades: Coordinate construction operations included in the various sections of the Specifications to provide an efficient and orderly installation of each part of the Work. Coordinate construction operations included under different sections of the Specifications that depend on each other for proper installation, connection or operation.

Keep pipes, ducts, conduit, and the like as close as possible to ceiling slab, walls, and columns to take up a minimum amount of space. Locate pipes, ducts, and equipment so that they do not interfere with the intended use of eyebolts and other lifting devices. Assure all controls can be reached and operated.

1. Schedule construction operations in the sequence required to obtain the best results where the installation of one part of the Work depends on installation of other components before or after that part.

2. Coordinate installation of different components to provide maximum accessibility for required maintenance, service, testing and repair.

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PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 2

3. Minimize roof penetrations.

B. Notification: Prepare and distribute memoranda to each party involved, outlining special procedures required for coordination. Include notices, reports and meeting minutes as part of the memoranda.

C. Administrative Procedures: Coordinate scheduling and timing of administrative procedures with other construction activities to avoid conflicts and promote orderly progress of the Work. Administrative procedures include but are not limited to the following:

1. Preparation of schedules.

2. Installation and removal of temporary facilities.

3. Security packages and systems by others (i.e. U.S. Marshals Service (USMS), Federal Protective Service (FPS), tenants, etc.)

4. Audio Visual (AV) and technology requirements and packages for tenants and/or end users.

5. Telecommunication, data, internet and other tele-work systems for GSA, tenants and/or end users.

6. Delivery and processing of submittals.

7. Progress meetings.

8. Project closeout activities.

9. Startup and adjustment of systems.

1.3 COORDINATION DRAWINGS

D. Prepare coordination drawings and/or BIM model and data where coordination is needed for installation of products and materials fabricated by separate entities, and prepare coordination drawings where limited space availability necessitates maximum use of the space for efficient installation of different components.

1. Show the relationship of components from the separate shop drawings. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems

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PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 3

2. Indicate required installation sequences.

3. Indicate minimum access space requirements for routine maintenance and for anticipated replacement of components during the life of the installation.

4. Show locations and sizes of all access doors on vertical and horizontal surfaces throughout the facility.

5. Provide vertical and horizontal dimensions necessary to locate each component and avoid conflicts within the space.

6. Comply with shop drawing requirements for sheet size and submittal methods specified in Division 1 Section "Submittal Procedures."

E. Refer to Divisions 23, 26 and 28 Heating Ventilating and Air Conditioning, and Electrical and Fire Alarm for specific coordination drawing requirements for mechanical and electrical installations.

F. Provide coordination drawings for equipment and system installations in mechanical and electrical rooms and spaces where two or more entities will provide the work and separate shop drawings are insufficient to show coordination.

G. Work installed prior to approval of coordination drawings shall be at the Contractor’s risk.

Subsequent relocations required to avoid interferences shall be made without additional expense to the Government. In case interference develops, the Government will decide which work shall be relocated, regardless of which was installed first.

H. Digital Data Files of Coordination Drawings: Prepare coordination digital data files in accordance with the following requirements:

1. File Preparation Format: Same digital data software program, version, and operating system as the original Drawings.

2. File Submittal Format: Same digital data software program, version, and operating system as the original Drawings and Portable Document Format (PDF).

3. GSA will furnish Contractor one set of digital data files of the Drawings for use in preparing coordination digital data files.

a. GSA makes no representations as to the accuracy or completeness of digital data files as they relate to the Drawings.

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PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 4

b. Digital Data Software Program: BIM, Revit.

c. Execute a data licensing agreement in a form acceptable to the GSA, if required for Project.

1.3 CONSERVATION

A. Coordinate conservation of energy, water and materials in the conduct of construction operations. Salvage materials and equipment involved in the performance of, but not incorporated into, the Work.

B. Comply with Green Purchasing Plan requirements.

C. Waste Management Plan: Establish a program to maximize recycling of waste materials.

Program shall include the following:

1. Designation of a waste management coordinator.

2. Identification of recyclable materials.

3. Identification of available local recycling firms and agencies to receive recyclable materials.

4. Establishment of quantity goals for collection of each recyclable material.

5. Designation of one or more locations on the project site for collection, sorting and temporary storage of recyclable materials.

6. Means and schedule for transporting and delivery of recyclable materials to recycling firms and agencies.

7. Implementation of the Waste Management Plan: Contractor's waste management coordinator shall provide on-site instruction of workers in the identification, separation and handling of recyclable materials, and shall manage the process for the duration of the Contract.

a. Contractor shall lay out and define specific areas to facilitate separation of materials for recycling and shall maintain collection bins clearly marked to avoid contamination of the recyclable materials.

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PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 5

b. The waste management coordinator shall report monthly, in writing, the quantity of each recyclable material collected during the previous month and cumulatively to date, compared to the quantity goal, and other points of interest. Copies of each report shall be distributed to each significant stakeholder of the project, including the Government.

1.4 ADMINISTRATIVE AND SUPERVISORY PERSONNEL

A. The Contractor shall provide administrative and supervisory personnel for proper performance of the Work.

B. Project Coordinator: Provide a full-time project coordinator, experienced in the administration and supervision of building construction, including all systems required in the project. The project coordinator shall be authorized to act as the coordinator of construction activities, including but not limited to the following:

1. Scheduling and sequencing of Work.

2. Sharing access to work spaces.

3. Installations.

4. Protection of work.

5. Cutting and patching.

6. Selections for compatibility.

7. Preparation of coordination of drawings.

8. Inspection and tests.

9. Temporary services and facilities.

C. Safety and Health Officer: Provide a safety and health officer whose duties shall consist of developing and implementing safety and health programs specified in Division 1 Section "Safety and Health."

D. Provide a waste management coordinator whose duties shall consist of developing and implementing a program for maximizing recycling of waste.

E. Add additional staff and respective duties as necessary for your specific project

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PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 6

1. If needed, Mechanical Electrical Plumbing (MEP) Coordinator)

2. If needed, Commissioning Coordinator,

3. If needed, Systems/IT Coordinator

4. Etc. Add any other specific coordinators required for the project.

1.5 CONFERENCES AND MEETINGS

A. Preconstruction Conference: The government shall schedule a preconstruction conference before starting construction at a time and place convenient to the Contractor. The conference shall review responsibilities and personnel assignments.

1. Attendees: Participants at the conference shall be familiar with the project, shall be authorized to conclude matters relating to the Work, and shall minimally include representatives of the following parties:

a. Government.

b. Architect.

c. Major design consultants.

d. Contractor.

e. Major subcontractors.

f. Major suppliers.

g. Other concerned parties.

2. Agenda: Subjects for discussion shall include items of significance that could affect progress, including but not limited to the following:

a. Tentative construction schedule.

b. Critical work sequencing.

c. Designation of responsible personnel.

d. Procedures for processing field decisions and Change Orders.

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PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 7

e. Procedures for processing Applications for Payment.

f. Distribution of Contract Documents.

g. Submittal of Shop Drawings, Product Data, and Samples.

h. Preparation of Record Documents.

i. Use of the premises.

j. Parking availability.

k. Office, work, and storage areas.

l. Equipment deliveries and priorities.

m. Safety procedures.

n. First aid.

o. Security.

p. Housekeeping and progress cleaning.

q. Working hours.

r. Energy and resource efficiency / sustainability

s. Waste management

t. Commissioning

B. Progress Meetings: The Government or designee shall conduct progress meetings at the Project Site at regular intervals. Dates of meetings shall be coordinated with preparation of the payment request.

1. Attendees: In addition to the Contractor's and Government's representatives, each subcontractor, supplier, or other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented.

All participants at the conference shall be familiar with the Project and authorized to conclude matters relating to the Work.

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PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 8

2. Agenda: Review and correct or approve minutes of the previous progress meeting.

Review other items of significance that could affect progress. Include topics for discussion as appropriate to the status of the Project.

a. Contractor's Construction Schedule: Review progress since the last progress meeting. Determine where each activity is in relation to the Contractor's Construction Schedule, whether on time or ahead or behind schedule. Determine how construction behind schedule will be expedited;

secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time. Provide two week schedule look ahead.

b. Review the present and future needs of each entity present, including but not limited to the following:

1) Interface requirements.

2) Time.

3) Sequences of operations.

4) Status of submittals.

5) Deliveries.

6) Off-site fabrication.

7) Access.

8) Site utilization.

9) Temporary facilities and controls.

10) Hours of work.

11) Hazards and risks.

12) Housekeeping and progress cleaning.

13) Quality and work standards.

14) Change Orders.

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PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 9

15) Documentation of information for payment requests.

16) Updating Record Documents.

3. Schedule Updating: The Contractor shall revise the Contractor's Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized. The revised schedule shall be issued concurrently with the report of each meeting.

C. Project Closeout Conference: GSA will schedule and conduct a Project closeout conference, at a time convenient to Contractor, CMAa and Architect, but no later than 90 days prior to the scheduled date of Substantial Completion.

Attendees: Authorized representatives of GSA, CMa, Architect, and their consultants;

Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the meeting. Participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

4. Agenda: Discuss items of significance that could affect or delay Project closeout, including the following:

a. Preparation of record documents.

b. Procedures required prior to inspection for Substantial Completion and for final inspection for acceptance.

c. Requirements for completing sustainable design documentation.

d. Requirements for preparing operations and maintenance data.

e. Requirements for delivery of material samples, attic stock, and spare parts.

f. Requirements for demonstration and training.

g. Preparation of Contractor's punch list.

h. Procedures for processing Applications for Payment at Substantial Completion and for final payment.

i. Submittal procedures.

j. Coordination of separate contracts, if any.

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PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 10

k. Responsibility for removing temporary facilities and controls.

5. Minutes: Entity conducting meetings shall record and distribute meeting minutes within 3 working days. Meeting Minutes should be uploaded or documented within GSA’s Project Management System.

1.6 UTILITY SERVICE INTERRUPTIONS

A. Utility Service Interruption Plan: Within 5 calendar days from Notice to Proceed (NTP) Contractor shall submit a utility service interruption plan for the project. Plan shall include dates and times of each scheduled interruption, with estimated period of outage, list of existing equipment that will be affected by the interruption, proposed sequence of equipment shut-down and start-up, and responsible personnel.

1. Keep interruptions and periods of interruption to a minimum.

2. Schedule interruptions during times when the facility is unoccupied.

3. Plan must be approved in writing by the Building Manager and the Government or the Government's representative. If not approved, consult with the Building Manager, and revise and resubmit the plan until approved.

B. Coordination of Interruptions: Sufficiently in advance of each scheduled utility interruption, the Contractor shall issue a notice to all affected parties, confirming each provision of the interruption, or canceling and rescheduling. Coordinate with the Building Manager and Government's representative, and confirm that the responsible personnel are prepared to execute the shut-down and start-up of affected existing equipment, prior to each interruption.

1.7 FIRE PROTECTION SYSTEM INTERRUPTIONS

A. When the fire sprinkler and fire alarm system is required to be interrupted/disabled, the GSA’s Guidelines for Fire Watches and Temporary Removal of Fire Protection System from Service must be followed, refer to the attachments to this specification section which shall be reviewed and followed. In addition NFPA 241 shall be reviewed and followed. Compliance plans shall be submitted to the design team FPEPE for review. The documents are attached as Attachment 1 and Attachment 2 at the end of this specifications section.

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PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 11

1.8 SUBMITTALS

A. Subcontract List: Within 7 calendar days from Notice to Proceed (NTP) prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, and telephone number of entities performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

4. Coordination Drawings: Comply with the shop drawing requirements specified in Division 1 Section "Submittal Procedures".

B. Waste Management: Within 15 calendar days after commencement of construction, submit the waste management plan, followed by monthly implementation reports.

C. Staff Names: Within 15 calendar days after commencement of construction, submit a list of principal staff assignments, including the superintendent and other primary personnel at the Project site. Identify individuals by name, duties and responsibilities, home address, and business and home telephone numbers.

1. Post copies of this list in GSA’s Project Management System, in the project meeting room, temporary field office and at each temporary telephone location.

D. Utility Service Interruptions: No later than 3 calendar days prior to the first planned interruption, submit the utility service interruption plan, followed by confirmed scheduled shut-down notices at least 3 calendar days prior to each interruption.

PART 2 PRODUCTS (Not applicable)

PART 3 EXECUTION

3.8 GENERAL COORDINATION PROVISIONS

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PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 12

A. Inspection of Conditions: Prior to installations, require the installer of each major component to inspect both the substrate and conditions under which work is to be performed.

1. Do not proceed until unsatisfactory conditions have been corrected in an acceptable manner.

2. Coordinate temporary enclosures with required inspections and tests to minimize the necessity of uncovering completed construction for that purpose.

B. Construction in Progress: Keep construction in progress, and adjoining materials in place, clean during handling and installation. Apply protective coverings where required for protection from damage or deterioration.

C. Completed Construction: Clean completed construction, and provide maintenance, as frequently as necessary to prevent damage or soiling or other deterioration through the remainder of the construction period. Adjust and lubricate operable components as necessary to assure operability without damage.

D. Limiting Exposures: Supervise construction operations to prevent exposure of any part of construction, completed or in progress, to harmful, dangerous, damaging or otherwise deleterious conditions during the construction period. Such conditions include but are not limited to the following:

1. Excessive static or dynamic loading.

2. Water or ice.

3. Chemicals and solvents.

4. Light.

5. Heavy traffic.

6. Soiling, staining, and corrosion.

7. Combustion.

8. Electrical current.

9. High-speed operation.

10. Improper lubrication.

Do not remove this notice Properly destroy documents when no longer needed

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 13

11. Unusual wear or other misuse.

12. Contact between incompatible materials.

13. Misalignment.

14. Improper shipping or handling.

END OF SECTION 01 31 00

Attachment 1

Project Management and Coordination 01 31 00

Temporary Removal of Fire Protection Systems from Service

BACKGROUND

Fixed fire protection systems include equipment and devices whose function is to prevent, detect, or control fires, or transmit signals relating to fire emergencies. Examples include automatic sprinkler systems, automatic fire detection systems, fire alarm systems, and special fire extinguishing systems, including all their elements and parts. Fire protection water supply systems, together with valves, piping, hydrants, pumping equipment, water storage, and water sources that provide water for standpipes and automatic sprinkler systems should also be considered part of the fixed fire protection systems.

Occasionally, it is necessary to temporarily remove a fire protection system from service.

Removal from service may be required to perform preventive maintenance, to repair accidental or malicious damage, or to prevent unwanted operation. Typically, the official in charge of a facility is responsible for maintaining the fire protection systems. This official can be the GSA buildings manager, the lessor, or a representative of an agency with delegation of operational authority. Any interruptions of protection must be as brief as possible. In addition, adequate substitute protection should be provided any time that a fixed fire protection system is out of service.

DISCUSSION

The need to keep fire protection systems in a state of readiness cannot be overemphasized. The problems associated with loss of heating, lighting, or another utility are easily recognized.

However, fire protection systems are used only during emergencies. The need for their continuous functioning is less obvious. Serious fires have occurred while fire protection systems were out of service for repairs, alterations, expansion, or other reasons. To ensure the readiness of fire protection systems, it is essential that non-emergency shutdowns be carefully scheduled and that backup protection be provided. Follow-up procedures to ensure the proper restoration of fire protection systems is essential. Significant adverse consequences can result when control valves, switches, or other vital elements are unintentionally left out of service.

Emergencies Removing a fixed fire protection system from service is an interruption of an essential utility.

When planning is not possible (such as when a water main breaks or in an electrical failure of a fire alarm system) the situation should be considered an emergency. Initiate repairs to correct the failure on an emergency basis to ensure prompt return to service.

Special assistance Seek assistance from the Chief, Safety & Environmental Management Branch when support is needed in planning a shutdown, arranging substitute protection, obtaining extra manpower or emergency funds, or when the period of interruption of an entire system or major part of a system exceeds three days. When necessary, inform the Director, Real Property Management and Safety Division, and the Chief, Repair and Alterations Branch, and take any other action necessary to speed the return of the system to service.

RECOMMENDATIONS & ALTERNATIVES

Take reasonable precautions to maintain fire protection and safety when a fire protection system is removed from service. Temporary precautions may include, but are not limited to, discontinuing high fire hazard operations in the affected area, instituting a roving fire watch, or stationing personnel at the shut valve. Having someone at the control valve will allow the valve to be opened immediately if an emergency occurs. Temporary water supply connections may be made to interrupted sprinkler supplies by cross connecting a fire hose between active fire hydrants and the drain connections of the affected sprinkler system. This will allow the water supply to be maintained during the outage.

Water Supply Control Valves Take the following special precautions when closing valves controlling water supplies for fire protection systems:

• Perform all work when the least hazard exists (usually nights or weekends).

• Provide a temporary source of water when a prolonged interruption of the permanent supply is expected.

• Use GSA Form 1169, Closed Valve Warning Tag, when a valve will be closed and left unattended.

• Test the system when the valve is reopened, regardless of the duration of the shutdown, to ensure that protection has been restored.

• Seal valves located in accessible areas and not protected by electrical tamper supervision in the open position with a breakable shank padlock.

Manual Fire Alarm Systems Take the following special precautions when a manual fire alarm system is removed from service:

• Prominently display GSA Form 1654, Fire Alarm Out-of-Service Sign, at each unattended, inactive fire alarm box when a manual fire alarm system or a part of it is removed from service, regardless of the length of the interruption.

• Test the system after returning it to service to ensure its proper operation.

• Remove the GSA Form 1654 only after service is fully restored and verified by system testing.

REFERENCES

Approval Guide, Factory Mutual Engineering Corp., Norwood, MA Fire Protection Handbook, 17th Ed., National Fire Protection Association, Quincy, MA Handbook of Property Conservation, 1983, Factory Mutual Engineering. Corp., Norwood, MA NFPA 10, Potable Fire Extinguishers, National Fire Protection Association, Quincy, MA NFPA 12, Carbon Dioxide Extinguishing Systems, National Fire Protection Association, Quincy, MA

NFPA 13A, Inspection, Testing, and Maintenance of Sprinkler Systems, National Fire Protection Association, Quincy, MA NFPA 14A, Inspection, Testing, and Maintenance of Standpipe and Hose Systems, National Fire Protection Association, Quincy, MA NFPA 20, Installation of Centrifugal Fire Pumps, National Fire Protection Association, Quincy, MA

NFPA 25, Inspection, Testing, and Maintenance of Water Based Fire Protection Systems, National Fire Protection Association, Quincy, MA NFPA 72, Installation, Maintenance and Use of Protective Signaling Systems, National Fire Protection Association, Quincy, MA

NFPA 26, Supervision of Valves Controlling Water Supplies for Fire Protection, National Fire

Protection Association, Quincy, MA NFPA 72G, Installation, Maintenance and Use of Notification Appliances for Protective Signaling Systems, National Fire Protection Association, Quincy, MA

Boston, Massachusetts

Attachment 2

Guidelines for Fire Watches During

Sprinkler or Fire Alarm System Impairment in Federal Buildings

I. Applicability

In the event that a required fire alarm or sprinkler system is determined to be out of service, the International Fire Code (IFC), which is applicable in federal facilities, requires that the building be evacuated, or an approved fire watch be established. In addition, property protection and continuity of operations are important in federal facilities, and a fire watch serves as a means of minimizing the risk when fire protection systems are impaired. Whenever a fire protection system is impaired for any reason, the local fire department shall be notified immediately. When a fire protection system, or portion of a system, must be shut down for scheduled repairs or alterations the contractor is typically required to provide a fire watch at all times. For such impairments, the fire watch shall be in accordance with applicable contract documents. Where the impairment is unscheduled – generally resulting from failure of system components – the GSA regional fire protection engineer shall be notified of the system, or portion thereof that is impaired, the reason for the impairment and a point of contact at the facility. An approved fire watch shall be established for all areas left unprotected by the shutdown.

For scheduled or unscheduled outages, a fire watch shall be established when a fire alarm or sprinkler system is out of service.

II. Roles and Responsibilities

Building/Property Management

Building/property management shall immediately notify the GSA regional fire protection engineer, local fire department, and tenant agencies that the fire alarm or sprinkler system is not operational. Where the fire alarm system is monitored by an alarm-receiving facility (e.g., central station and/or GSA Regional Emergency Management & Communication Center), the facility(s) that monitors the fire alarm shall also be notified.

The notification shall include the purpose of the shutdown, the extent of the impairment (system or component involved), and estimated time of shutdown.

Building/property management shall assign an impairment coordinator to comply with these guidelines. Building management shall oversee all repairs or modification to the fire protection system, and shall be responsible for making all notifications.

Boston, Massachusetts

Building/property management shall establish a temporary fire watch by responsible individuals who are dedicated solely to fire watch duty and provide fire watch personnel with a means of identifying themselves as authorized representatives of the facility.

Building/property management shall designate the route to be covered by fire watch personnel. The route shall be explicitly defined to ensure that the fire watch personnel patrols the correct area(s).

The impairment coordinator shall provide fire watch personnel assigned to each route with instructions, all details regarding the route, and the functions to be carried out in covering the route.

Building/property management shall establish procedures for orderly conduct of the operations at the property, including procedures for fire loss prevention both by employees and by outside contractors, and the prompt reporting of any fires discovered by notifying the local fire department. In addition to notifying the local fire department, the predefined emergency building notification and evacuation procedures shall be initiated.

Building/property management shall prepare a guide for fire watch personnel to ensure they are familiar with the property being protected, and procedures, including:

• Occupancies and hazards.

• Fire suppression systems.

• Manual and automatic detection and alarm systems.

• Portable fire extinguishers.

• The building occupant emergency plans (e.g., evacuation or relocation of building occupants) for dealing with fires and other emergencies.

• Hazards to look for including, poor housekeeping, improper use or storage of hazardous materials, electrical hazards, etc.

The impairment coordinator shall ensure that fire watch personnel are familiar with the procedures to follow in the recognition and reporting of an emergency, including:

• When and how to use the telephone, or radio equipment to summon aid.

• How to notify the local fire department, and the Federal Protective Service

• GSA personnel to be contacted.

• Procedures to notify building occupants that there is a fire and that evacuation, or relocation to a lower floor, is necessary.

The impairment coordinator shall provide fire watch personnel with a means for continuous communication (i.e., two-way radio, walkie-talkies, bull-horns, etc.) with a constantly attended location such as a guard station.

Boston, Massachusetts

The impairment coordinator shall ensure that:

• Time record charts of fire watch personnel are promptly reviewed.

• Files are maintained for review.

• All irregularities are investigated, recorded, and corrective action is taken.

Building/property management shall maintain a continuously updated directory of names, telephone numbers, and other information to assist in making emergency calls. This directory shall include the telephone numbers of key facility personnel to be notified in an emergency, local fire department, and the Federal Protective Service.

The impairment coordinator shall ensure that proper procedures are implemented when impaired equipment is restored to normal working order.

GSA Regional Fire Protection Engineer

The regional fire protection engineer shall determine the extent and duration of the fire watch.

The regional fire protection engineer shall provide the impairment coordinator with guidance on the system components that must be marked with tag(s) based in information provided by building/property management.

The regional fire protection engineer shall provide consultation and technical advice to building/property management as necessary.

Fire Watch Personnel

Fire watch personnel shall make rounds at one (1) hour intervals.

Fire watch personnel shall sign a log sheet that is maintained in the building/property management office.

Fire watch personnel shall use the telephone, or radio equipment to summon aid in the event of an emergency

Fire watch personnel shall notify the local fire department, the Federal Protective Service and GSA personnel in the event of an emergency

Fire watch personnel shall notify building occupants that there is a fire and that evacuation, or relocation to a lower floor, is necessary

Boston, Massachusetts

III. Procedures

The GSA regional fire protection engineer and the local fire department…