JEFO_Redacted.pdf

Control No:

Version – February 2017 Page 1 of 4

Memorandum for Record

Limiting Competition at or below the Simplified Acquisition Threshold

1. Contracting Activity The Contracting Activity responsible for this action is the U.S. Army Medical Research Acquisition Activity (USAMRAA), 820 Chandler Street, Fort Detrick, Maryland 21702.

2. Description of Action The requiring activity for this action is the Defense Health Agency (DHA), Armed Forces Medical Examiner System (AFMES), located at Dover Air Force Base in Delaware.

Nature of Action:

New Requirement Follow-on Requirement

Contract Vehicle:

Purchase Order Number: _ _______ Blanket Purchase Agreement (BPA) Number _____________ Order/BPA# _____________ against FSS Contract #_____________ Order #_____________ against Multiple Award IDIQ Contract Name or #_____________ Order #_____________ against a single award IDC Contract # _____________ Modification #_____________ to existing PO/TO/DO/Call Order #_____________

Pricing/Contract Type:

Fixed Price Time & Materials/Labor Hours Cost Reimbursable Hybrid

Funds:

Operations & Maintenance, Army (OMA) Other Funds: _FY: 2020

Name of Proposed Contractor(s) and Address:

Dell Federal Systems, L.P.

One Dell Way Round Rock, TX 78682

Brand Name Buy:

Yes No

3. Description of Services or Supplies AFMES requests a firm fixed price (FFP) Brand Name Dell Federal Systems, L.P. to procure Forty-four (44) lightweight notebooks (Dell Latitude 5411) through Computer Hardware Enterprise Software and Solutions (CHESS) in accordance with Army Regulation AR 25-1, Army Knowledge Management and Information Technology. This requirement is to supplement the Life Cycle Replacement (LCR) of desktop platforms by the Information Management Division (IMD) at the AFMES. This requirement is due to the COVID-19 pandemic forcing the onsite workforce to become a remote workforce. This requirement was originally projected to be a normal procurement for FY21 however due to the urgent need for telework in accordance with local and federal social distancing guidelines and the limited number of notebooks available through IMD for Toxicology and OAFME, funding was sought by Forensic Toxicology and Medical Examiners to provide laptops for assigned staff approximately six (6) months earlier than projected (FY21). This will enable the organization to quickly provide staff with the necessary equipment for telework and ensure enough units are available for Forensic Toxicology and OAFME desktops. Failure to execute this award would impede the personnel from having the means necessary to fulfill work requirements on a remote basis.

Version – February 2017 Page 3 of 4

9. Technical Certification I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

10. Requirements Certification I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

System

Version – February 2017 Page 4 of 4

11. Contracting Officer Certification/Approval I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon

This determination will be made using the following:

Price analysis Cost analysis

IGE

Audit:

Other: Competition

As a part of this basis, certified cost or pricing data is not required because the item and/or services being acquired are considered commercial.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.