JDH Holbrook OPM RFQ_Revised May 2018~1.pdf

Holbrook OPM RFQ

TOWN OF HOLBROOK, MASSACHUSETTS

DEPARTMENT OF EMERGENCY COMMUNICATIONS

Request for Qualifications

Owner’s Project Manager (“OPM”) for

Construction of a Regional Emergency Communications Center

RESPONSES DUE:

June 8, 2018 4:00 P.M. LOCAL TIME

Late Responses Will Be Rejected.

DELIVER COMPLETED RESPONSES TO:

Town of Holbrook Emergency Communications Department c/o Stephen Hooke, Communications Director

300 South Franklin Street Holbrook, Ma. 02343

I. Overview – Description of the Project

In accordance with MGL Chapter 7C, Section 44-58, and 149A MGL 44A ½, it is the intention of the Town of Holbrook (“Town”), acting on behalf of the Towns of Abington, Avon, Canton, Holbrook, Randolph, Rockland, Sharon and Whitman, as the charter members of the

Norfolk County – Regional Emergency Communications Center (“NC-RECC”), to retain services of an Owners Project Manager, as defined by the Commonwealth of Massachusetts, to provide professional services to provide construction administration services as needed for the development of the proposed 5,260 square foot addition to the Holbrook Public Safety Building for the NC-RECC.

It is anticipated the project will commence in early 2018 and will be completed in 2019.

Statements of Qualifications will be received until 4:00 P. M. on June 8, 2018 at the

Emergency Communications Department, 300 South Franklin Street, Holbrook, Massachusetts

02343. Please provide one (1) original copy and five (5) copies of the statement of

Qualifications and one (1) electronic copy, on a USB flash drive. Submissions should be in sealed envelope marked “Statement of Qualifications for Professional Services – Owners Project

Manager.

The Town has received Commonwealth of Massachusetts, Department of 911 grant funding for services rendered to date and anticipates future funding will be derived from the annual grant programs of the Commonwealth.

The Town will evaluate all written submissions and a list of not less than three (3) finalists will be developed. The Town will interview the applicants as finalists and identify its preferred application and attempt to negotiate a fee for the professional services. If the fee negotiations are not successful with the first preferred applicant, the Town will commence fee negotiations with the second preferred applicant, and so forth until the contract is awarded.

The Town anticipates that the contract will be awarded within thirty (30) days after the date for submission of applications set forth above and will use its best efforts to accomplish this schedule. Any response submitted shall be binding for thirty (30) days subsequent to the time of the opening of Responses. The Town will NOT reimburse responders for any costs incurred in preparing Responses in response to this RFQ.

Town of Holbrook

RFQ for OPM Professional Services

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Questions concerning this RFQ should be directed to Mr. Stephan Hooke, Director, Emergency Communications Department, Town of Holbrook, 300 South Franklin Street, Holbrook, Massachusetts 02343, Monday through Friday, 9:00 A.M – 5:00 P.M. Telephone:

781 767-6461. Any questions requiring consideration shall be answered in an addendum delivered to all registered Responders.

The selection process is governed by M.G.L., Ch. 149, sec 44A /2.

The minimum qualifications and comparative evaluation criteria are set forth below. Each applicant must be an architect or professional engineer registered in Massachusetts and must have at least five (5) years of experience in the design of, expansion to and renovations of, public buildings in Massachusetts. If not a registered architect, applicant must have at least seven (7) years experience in construction and supervision of construction of public buildings.

The OPM will execute a contract prepared by the Town and will also be required to execute a

Certificate of Non-Collusion and Certificate of Tax Compliance, as required by law. By submission of a Response, the Responder agrees that if its Response is accepted, then it shall enter into a Contract with the Town which incorporates all the requirements of this RFQ. By submission of a Response, Responder indicates that it has examined this RFQ, is familiar with all terms of the Contract, and accepts all terms.

II. Scope of Service

The duties of the OPM shall include, but need not be limited to, providing advice and consultation to, with respect to design, value engineering, scope of the work, cost estimating, general contractor and subcontractor prequalification pursuant to section 44D½ of 44D¾ when applicable, scheduling, construction and the selection, negotiation with and oversight of a designer and a general contractor for the project, ensuring the time schedules which shall serve as control standards for monitoring performance of the building project, and assisting in project evaluation including, but not limited to, written evaluation of the performance of the design professional, contractors, and subcontractors. Duties also include specifically:

Advise and assist the Town with evaluating designers and negotiating the design contract during the selection process

Provide advice on General Contractor bid process

Provide advice during subcontractor bid process

Review the designer’s contract and subsequent amendments

Monitor the designer’s progress and work with the designer to resolve any problems hindering the project’s completion

Ensure that users and others affected by the project are properly consulted

Provide advice on design options presented by the designer or, where decisions are to be made by others, ensure that decisions are made and communicated to the designer

Review and approve invoices for payment submitted by the designer

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Other tasks that are required to complete the project that are not within the scope of the designer’s responsibilities

Conduct weekly inspections on project throughout construction phase and provided the town with inspection reports outlining progress, potential problems and suggested solution.

III. Minimum Qualifications of OPM

The OPM must meet the following minimum qualifications:

Demonstrate a minimum of five (5) years experience in the management of Chapter 149 construction projects in Massachusetts, seven years experience if not a registered architect or professional engineer.

Possess knowledge of and experience in legal requirements of Massachusetts public building projects

Possess all necessary current licenses and registrations to qualify under Massachusetts law to perform as the project manager of the project

Provide evidence of insurance for general liability ($2,000,000.00 combined single limit), automobile ($2,000,000.00 combined single limit), worker’s compensation (statutory) and professional services liability ($2,000,000.00 minimum)

The applicant as defined under M.G.L. ch. 29, sec, 29F, shall not be debarred under

M.G.L., ch. 149, sec 44C.

IV. Requirements for Application

The following information is specifically required on each application:

Name and Address of applicant

Brief resume of principals and of the staff to be assigned to the project

List of projects, which would best illustrate qualifications for the project. References and contact information for served agency must be included

List of all projects, public and private, which the applicant has commenced within the past five (5) years

Statement of the scope and type of services proposed for project

Statement of any legal or administrative proceedings pending or concluded adversely to the applicant within the past five (5) years that relate to the applicants performance of this type of work.

Appropriate certificates of insurance

Evidence of financial stability

Statement of the applicant’s philosophy regarding the construction of public buildings

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Completed OPM Application (attached)

The Town will evaluate all applications submitted. Any application that fails to meet any of the minimum qualifications will be rejected as non-responsive. In addition to the minimum qualifications, the evaluation will consider the following comparative criteria:

V. Evaluation Process

Experience in the construction of similar projects

Past performance on public and private projects

Ability to manage project construction schedule

Ability to work with town committees, officers and contractors

Record of projects being completed as designed, on time and within budget and the degree of satisfaction of the owner

Depth and breadth of experience and qualifications for personnel to be assigned to the project

Identify and qualifications of any engineers or other consultants whom the applicant proposes to employ to assist in the project

The Town will evaluate written applications and check such references as may be appropriate.

The Town will develop a list of the not fewer than three (3) finalists, ranked in order of preference. The finalists will be interviewed by the Town, which will make the final selection.

The Town will issue a written decision describing the reasons for its selection if the contract is not awarded to the highest-ranked applicant.

VI. General Provisions

The Town reserves the right to reject any and all applicants and to waive any informality whenever such rejection or waiver is in the best interests of the Town.

The Town will not be responsible for any expenses incurred in the preparation or submission of applications by the applicants. Each application should provide a concise explanation of the applicant’s capacity to satisfy the requirements of this RFQ. Emphasis should be placed on clarity of content.

The application, and any subsequent contract for services, shall be governed by applicable Commonwealth of Massachusetts law.

Upon submission, all applications, plans and specifications will become the property of the Town and will be subject to disclosure in accordance with the Massachusetts Public

Record law

The selected OPM will be required to comply with all applicable federal, state and local laws, ordinances and regulations.

The Town of Holbrook is an affirmative Action – Equal Opportunity Employer

The Town encourages applications from qualified MBE/DBE/WBE firms.

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VII. Exhibits

Attached you will find the following exhibits:

A. Massachusetts Certificate of Non-Collusion

B. Massachusetts Certificate of Tax Compliance

C. Architect rendering and floor plan for proposed NC-RECC addition to the Holbrook

Public Safety Building

D. Proposed NC-RPSAP Project Budget Worksheet

E. Conflict of Interest Statement

F. Certificate of Compliance with 151B

Exhibit A

Certificate of Non-Collusion

The undersigned certifies under penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word "person" shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.

Signature of individual submitting bid or proposal

Name of business

Date

Exhibit B

Tax Compliance Certification

Pursuant to M.G.L. c. 62C, §49A, I certify under the penalties of perjury that, to the best of my knowledge and belief, I am in compliance with all laws of the Commonwealth relating to taxes, reporting of employees and contractors, and withholding and remitting child support.

Signature of person submitting bid or proposal

Name of business

Exhibit D

Proposed New Norfolk Country Regional PSAP

Holbrook, MA

Project Budget Worksheet

Hard Costs:

Sitework and Construction (5,260 @ $450/s.f.) $2,367,000

Subtotal $ 2,367,000 Soft Costs:

Furniture/Fixtures/Equipment (FF&E) 25,000 Arch / Engineering Study Phase 10,000 Architectural / Engineering Fees 200,000 Owner’s Project Manager / Clerk-of-the-Works 100,000 Communications Radio Equipment / Racks Dispatch Console Furniture (12 @ $20,000) 240,000 Telephone / Data Systems 25,000 Building Commissioning Services 15,000 Special Inspections / Testing 5,000 Building Equipment / AV Systems 50,000 Relocation Costs / Moving Expenses 2,000 Printing, Advertising, Bid Expenses 2,000 Legal Fees / Bonding Costs / Admin. Costs 50,000 Local Permitting Fees assumed waived Hazardous Materials Abatement not anticipated Surveying 5,000 Mics. Other Expenses / Utility backcharges 20,000

Subtotal Project Contingency (12.5%) $300,000 $ 300,000

Project Total

Construction costs are estimated for 2018 construction start. Escalate between 4- 5% for each year after 2018.

Exhibit E

CONFLICT OF INTEREST CERTIFICATION

The Responder hereby certifies that:

1. The Responder has not given, offered, or agreed to give any gift, contribution, or offer of employment as an inducement for, or in connection with, the award of a Contract pursuant to this Request for Qualifications.

2. No consultant to, or subcontractor for, the Responder has given, offered, or agreed to give any gift, contribution, or offer of employment to the Responder, or to any other person, corporation, or entity as an inducement for, or in connection with, the award to the consultant or subcontractor of a Contract by the Responder.

3. No person, corporation, or other entity, other than a bona fide full time employee of the Responder has been retained or hired to solicit for or in any way assist the Responder in obtaining the Contract (pursuant to this Request for Qualifications) upon an agreement or understanding that such person, corporation or entity be paid a fee or other compensation contingent upon the award of a Contract to the Responder.

4. The Responder understands that the Massachusetts Conflict of Interest Law, Chapter 268A of the Massachusetts General Laws, applies to the Responder with respect to the services described in the Request for Qualifications.

5. The Responder understands that the Responder, his/her/its officers, employees, agents, subcontractors, and affiliated entities, shall not participate in any activity which constitutes a violation of the Massachusetts Conflict of Interest Law or which creates an appearance of a violation of the Massachusetts Conflict of Interest Law.

Name of Responder

Address of Responder

Telephone Number

By: ___________________________________________________ (Signature)

Printed Name

Printed Title

Exhibit F

CERTIFICATE OF COMPLIANCE WITH M.G.L. c.151B

The Responder hereby certifies that it is in compliance with and shall remain in compliance with Massachusetts General Laws (M.G.L.) Chapter 151B and shall not discriminate on any prohibited basis outlined therein.

Name of Responder

Address of Responder

Telephone Number

By: ___________________________________________________ (Signature)

Printed Name

Printed Title