JA_Redacted.pdf

(Revised April 2018)

JUSTIFICATION FOR SOLE SOURCE / BRAND NAME SOLE

SOURCE (Simplified Acquisitions < $250K)

AUTHORITY: 41 U.S.C. 1901 - Simplified Acquisition Procedures FAR 13.106(b): Soliciting From A Single Source

PLEASE CHECK ALL APPLICABLE BOXES AND FILL IN ALL APPLICABLE BLOCKS BELOW. A

NARRATIVE MUST BE ADDED TO ALL APPLICABLE SECTIONS. CHECKING A BOX IS NOT SUFFICIENT.

Funding Document Number:

The material and/or service listed on this form is (please mark one):

Sole Source Brand Name Limited Sources

Restricted to the following source or manufacturer:

Manufacturer:

Manufacturer POC and Phone Number:

Manufacturer Address:

Dealer POC and Phone Number (if applicable):

Dealer Address (if applicable):

Description of the item(s) or service(s) required and the estimated cost(s):

Item# MFG Name MFG Part# Description Qty

*** If additional items are required, please provide on a separate spreadsheet

Required Delivery Date (RDD) or Period of Performance (POP):

Specific characteristics of the material or service that limit the availability to a sole source/brand product (unique features, function of the item, etc.). Describe in detail why only this source/brand can furnish the requirements to the exclusion of other sources/brands.

The requested material or service represents the minimum requirements of the Government.

The material or service must be compatible in all aspects (form, fit and function) with existing systems presently

(Revised April 2018) installed/performing. Describe the equipment/function you have now and how the new item/service must coordinate, connect or interface with the existing system.

A patent, copyright or proprietary data limits competition:

The items are “direct replacement” parts/components for existing equipment. Provide the information about the Next

Higher Assembly (NHA)/equipment which the replacement parts are going into (e.g. description, model, part number, Original Equipment Manufacturer (OEM), etc.).

Other information to support sole source/brand name sole source procurement. The rationale must then justify

"either" substantial duplication of cost to the Government that is not recovered through competition or unacceptable delays in fulfilling the mission of the agency.

These specific parts are needed to repair 4 MAIN PROPULSION DIESEL ENGINES (#1A, 1B, 2A and 2B) and 4 SHIPS SERVICE DIESEL GENERATORS.

Although the parts are not unique in physical appearance, FAIRBANKS MORSE is the OEM and recognized manufacturer for the required parts replacements.

Thus, the replacement parts are manufactured and provided by the OEM (Fairbanks Morse); and, there is no other known source with the capability to provide these specific parts, as the parts/components must be compatible in all aspects to ensure form, fit, and function.

Thus, FAIRBANKS MORSE is the only company that manufacturers direct replacements for these specific parts and are compatible in all aspects (form, fit, and function), with the existing system that is presently installed.

Additional market research also indicated, FAIRBANKS MORSE does not have any authorized distributors, which was verified by the project manager.

Furthermore, attached is a sole source letter promulgated by FAIRBANKS MORSE verifying their status as the sole source equipment and parts associated with the main propulsion diesel engines.

The Contract Specialist conducted additional market research by reviewing historical purchase order N5523619P0119 for same or similar items and confirmed the Fairbanks Morse was cited as the OEM with no other authorized distributors.

Lastly, in accordance with FAR 13.106-1(b)(1), soliciting from a single source, Contracting officer may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available to provide the required repair parts. To attempt to procure these products from any other source would result in substantial duplication of costs to the Government that could not be recovered through competition because the Government would be required to purchase an entirely new system.