JA OVER SAT - fully executed_Redacted.pdf

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 5: Request for Sole Source Justification Format >SAT

OFOC SOP Revision 11 Original Date: 03/22/11 Revision 11 Date: 02/11/2021

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C255-20-AP-3376

1. Contracting Activity:

Network Contracting Office (NCO) 15, 3450 S 4th Street Trafficway, Leavenworth, KS. 66048

Department of Veterans Affairs, Robert J. Dole VA Medical Center, 5500 E. Kellogg Avenue Wichita, KS. 67218-1607

2. Nature and/or Description of the Action Being Processed:

Brand Name requirement to Lease Siemens Mobile MRI Trailer with a start date of June 15, 2021.

This is a request for a temporary MRI trailer to provide patient care during our construction project to install new Siemens MRI. The proposed request is for a fixed price contract to begin June 15, 2021 for a Mobile MRI unit for 225 Days use.

This acquisition is in accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items and specifically FAR 13.501 Special Documentation Requirements, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303-2.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

June 15, 2021 is the proposed date to begin construction on the MRI building. A mobile MRI unit is required to avoid delays in patient care. Services will still be provided while construction is completed to install new Siemens MRI modality.

4. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(1), as implemented by FAR 6.302-1. .

( X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability

OFOC SOP Revision 11 Original Date: 03/22/11 Revision 11 Date: 02/11/2021 or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4 ( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority

The Robert J Dole VAMC was awarded a Siemens MRI for new construction installation. After searching and discussions with staff, it was in the best interest to rent a mobile MRI unit the same modality as procured. The staff were concerned about having to be training on a different unit than the one being installed. Errors were a fear with patient care coming from an old model MRI and then potentially having a different model than what was procured in between the construction timeline.

Siemens is the logical choice to increase confidence and speed in training plus the added benefit that once the new Siemens MRI is installed, staff will be immediately up to speed on the new modality after having used one during the construction phase of the project. Acquiring a Siemens brand MRI, identical to the system being installed will enable staff to transition to full capacity when construction is completed.

The benefits of obtaining Siemens brand MRI Trailer will significantly enhance patient care during the transition period, minimize training cost, and provide staff with familiarity to the equipment being installed with the new construction.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

There are limited numbers of Small Business with capabilities to fulfill this requirement. A Small Business Set Aside solicitation will provide adequate competition.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable

The Contracting Officer will determine the price to be fair and reasonable prior to award in accordance with FAR 13.106-3(a). Price reasonableness will be determined by competition, pricing on similar contract, or the IGCE.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted

OFOC SOP Revision 11 Original Date: 03/22/11 Revision 11 Date: 02/11/2021

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

A Siemens MRI was procured for install at the Wichita VAMC, logic would dictate that’s Siemens mobile unit be used for mobile scanning to ensure training practices and usage are fluent in transition to the new Siemens unit being installed and avoid cross training errors by staff. Siemens operating system is significantly different than the current modality being removed, and a Siemens mobile unit will ensure training has been completed and met before go live on a new Siemens MRI.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required:

This requirement will be solicited in the Open Market as Small Business Set Aside to maximize competition.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

*** (Signatures on Page 4) ***