JA Limiting Competition W81K00-20-P-0313 Cataract Extractor Maintenance 8 Sept 2020_Redacted.pdf

UPS Repair and Maintenance Service

Control No: 20-RHCO-C-577

Version – February 2017

Memorandum for Record – Limiting Competition at or below the Simplified

Acquisition Threshold

1. Contracting Activity: REGIONAL HEALTH CONTRACTING OFFICE-C.

36000 Darnall Loop Fort Hood, Texas 76544

2. Description of Action:

Nature: ☒ New Requirement ☐ Follow-on Requirement

Contract Vehicle: ☒ Purchase Order Number W81K0020P0313

Pricing/Contract Type: ☒ Fixed

Funds: ☐ Operations & Maintenance, Army (OMA) ☒ Other Funds: DHP

FY: 21

Name of Proposed Contractor(s) and Address:

Alcon Vision

Brand Name Buy: ☐ Yes ☒ No

3. Description of Services or Supplies: The service requested is for a sole source contract to Alcon Vision for the preventative maintenance and repair to the Alcon Laboratories Inc. Centurion Vision Cataract Extraction Equipment for Irwin Army Community Hospital (IACH). This request is for commercial services and is to be funded with FY21 funds, and is subject to availability of funds.

The Period of Performance is for a twelve (12) month base period plus four (4) twelve

(12) month option years beginning 1 October 2020.

For Actions with Options*:

Base Period: 01 Oct 2020 to 30 Sep 2021 Value: $ Option Period 1: 01 Oct 2021 to 30 Sept 2022 Value: $ Option Period 2: 01 Oct 2022 to 30 Sept 2023 Value: $ Option Period 3: 01 Oct 2023 to 30 Sept 2024 Value: $ Option Period 4: 01 Oct 2024 to 30 Sept 2025 Value: $

Total Value: $

4. Authority:

☒ FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold

(SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reasons for Authority Cited:

Currently the Department of Logistics, Medical Maintenance Section at IACH does not have the capability or personnel that can maintain and support the Government owned Alcon Laboratories Centurion Vision Cataract Extraction equipment. Previous market research history at and Cataract Maintenance IACH revealed that Centurion Vision System equipment maintenance is available from only one source, no other company can provide the equipment or maintenance. Based on the above findings, the Contracting Officer has determined that there is not enough justification to support a Small Business Set-Aside for this acquisition. Two (2) or more “authorized” small business vendors were not identified. Market research resulted in only one vendor due to the uniqueness and the nature of this equipment. Centurion Vision System equipment maintenance is only available from one vendor Alcon Laboratories, Inc., the Original Equipment Manufacturer (OEM) who owns the patent for this equipment.

Purchasing maintenance from Alcon Laboratories, Inc., shall provide service and replacement of parts that are compatible with the equipment. Maintenance technicians are required to be certified on Alcon Laboratories, Inc. equipment. Purchasing similar maintenance that is non-compatible, would risk the possibility of equipment damage and possible disruption of patient care.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 do not apply due to the $ threshold, ☒ apply and will be followed, or ☐ do not apply due to an exception at 5.202 _____________________.

☒ Posting of Notice of Intent to Sole Source and redacted J&A is required.

7. Market Research: This is a follow-on contract to . Market research was conducted to confirm if other vendors could or could not provide like or similar services. The Contract Specialist conducted a dynamic small business search with the NAICS code 811219 and the capabilities narrative “Cataract Maintenance”, that revealed no small businesses that fit within these guidelines. Due to the Centurion Vision System equipment maintenance only being available from one vendor Alcon Laboratories, Inc.

Contract modification . The Contracting Officer is recommending a sole source award to Alcon Vision, a large business.

8. Other Facts:

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name:

Date:

Title:

Signature:

10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon current market research.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Typed Name:

Date:

Title:

Signature: