JA-Hills - JA-21-NAT-065 (002)-Redacted.pdf

FAR Part 6 Justification and Approval For Other than Full and Open Competition

Control No: JA-21-NAT-065 Hills Inc.

Program/Equipment: Fiber Extrusion Operations Support

Version – September 2018 FOR OFFICIAL USE ONLY

JUSTIFICATION REVIEW DOCUMENT

FAR PART 6 JUSTIFICATION AND APPROVAL FOR OTHER THAN

FULL AND OPEN COMPETITION

Program/Equipment: This requirement is for the U.S. Army Development Command – Soldier Center (DEVCOM-SC) Fiber Project Team in support of its customer, the

, referred to herein as the Other Government Agency (OGA), to procure fiber extrusion operations support and secure facility space.

Authority: 10 U.S.C. 2304(c)(1) as implemented by FAR Part 6.302-1 -- Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements.

Amount: The total estimated value of the proposed action is $771,832.81 (base year $152,300.00; plus option year 1 at $153,323.00; option year 2 at $154,356.23; option year 3 at $155,399.79; and option year 4 at $156,453.79)

Prepared by: Paul Maguire Physical Scientist Email: paul.w.maguire.civ@mail.mil

Contracting Officer: Kendall Marchioli Contracting Officer Email: Kendall.a.marchioli.civ@mail.mil

Technical: Thomas Rohnstock Program Manager Email: thomas.e.rohnstock.civ@mail.mil

Requirements: Thomas Rohnstock Program Manager

DSN: 206-3393

Date: 11/10/2020

DSN: 206-2024

Date: 12/22/2020

DSN: 206-3075

Date

DSN: 206-3075

Date:

Email: thomas.e.rohnstock.civ@mail.mil

Control No: JA-21-NAT-065

Hills Inc.

Program/Equipment: Fiber Extrusion Operations Support

Version – September 2018 FOR OFFICIAL USE ONLY

FAR Part 6 Justification and Approval for Other than

Full and Open Competition

1. Contracting Activity: Army Contracting Command – Aberdeen Proving Ground (ACC-APG), Natick Division, General Greene Avenue, Building 1, Natick, MA 01760

2. Description of Action: The DEVCOM-SC Fiber Project Team under the direction of its customer, the OGA, requests a firm-fixed-price contract with Hills, Inc. of West Melbourne, FL 32904. The government projects award for February 2021 and will utilize RDT&E funding. This action is a follow-on to contract W911QY-16-C-0053, which was not competed under the authority of FAR 6.302-1.

3. Description of Supplies/Services: Hills Inc. shall provide the following:

- Use of their secure alternate manufacturing facility (OGA approved)

- Pack cleaning and assembly services.

- Expendable supplies.

- Use of Hills’ quality lab including: cross section microscope, Instron tensile tester, Denier measurement, Phoenix polymer dryness tester, spinneret inspection microscope and shrinkage tester

- 48 hours per year of electrical and mechanical maintenance technicians

- Forklift rental

- Shipping and receiving services

- Air compressor rental and operation

- Equipment technician time for services before, during, and after the runs not exceeding a total of 168 hours per year.

- Use of Hills’ spinnerets and pack systems for research purposes

The contractor shall also provide expendable supplies and spare parts for use with OEM GOE fiber spinning equipment and its peripheral equipment.

The government requires delivery of the completed fibers obtained during the production runs.

Base Period: 1 Feb 2021 to 31 Jan 2021; Value: $152,300.00 Option Period 1: 1 Feb 2022 to 31 Jan 2022; Value: $153,323.00 Option Period 2: 1 Feb 2023 to 31 Jan 2023; Value: $154,356.23 Option Period 3: 1 Feb 2024 to 31 Jan 2024; Value: $155,399.79 Option Period 4: 1 Feb 2025 to 31 Jan 2025; Value: $156,453.79 Total: $771,832.81

The resulting contract will include four option years, as outlined above, as there is an anticipated need for this support beyond the base period. There is a reasonable likelihood that options will be exercised and that the contractor should not incur undue risks as prices are reasonably foreseeable. In accordance with FAR Subpart 17.207, Control No: JA-21-NAT-065

Hills Inc.

Program/Equipment: Fiber Extrusion Operations Support

Version – September 2018 FOR OFFICIAL USE ONLY and technology is proprietary. A review of the entire requirement was conducted to determine if the government could separate the portion for a secure facility space to provide for competition for that portion, but it was determined to not be advantageous to the government due to the high set-up costs, the rigorous approval process for such a facility, the eminent gap in production that would result, and that the proprietary equipment and the protected manufacturing methodologies used to produce the desired materials are synergistic intellectual properties that would be impossible to separate into multiple contracts in an attempt to increase competition.

8. Market Research: Market research had to be administered in such a way that protected information was preserved and the integrity of the signed OGA SCG agreement between the two government agencies remained intact. As such, a “Sources Sought” notice was not published on beta.SAM.gov. A sources sought/RFI was not published. A description of the current proprietary information used to make the materials cannot be disclosed because it cannot be worded to preclude disclosure of the agency’s needs and such disclosure would compromise pursuant to OGA SGC .

Although the extent of market research had to be limited, it was conducted through internet searches, telephonic discussions with academia and businesses while limiting the exact finite information that is required to understand the final product. DEVCOM-SC personnel looked to the extrusion community to find similar systems that produce the required material in the same manner, while also looking for companies/facilities that could house the equipment in a large enough SCG compliant area while also supporting the technical aspects of extrusion technologies and equipment on a 24 hour basis during trials. No other known fiber extrusion designs or companies currently exist as of searches conducted during 2020.

9. Interested Sources: N/A

10. Other Facts:

a. Procurement History:

(1) Contract #W911QY-10-C-0229 (Base and 4 option years: 2011-2015)

- Contract was not competed citing: FAR 6.302-1: Only one responsible source and no other supplies or services will satisfy agency requirements, 10 USC 2304(c)(1).

(2) Contract #W911QY-16-C-0053 (Base and 4 option years: 2016-2020)

- Contract was not competed citing: FAR 6.302-1: Only one responsible source and no other supplies or services will satisfy agency requirements, 10 USC 2304(c)(1)