JA Cargo X-Ray 29MAR2022.pdf

FEDERAL BUREAU OF INVESTIGATION

FINANCE DIVISION | PROCUREMENT SECTION

JUSTIFICATION AND APPROVAL (J&A) FOR OTHER THAN FULL AND

OPEN COMPETITION

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION IN ACCORDANCE WITH (STATE

AUTHORITY 41 U.S.C. 3304(a)(1)

Requisition Number: DJF-22-2100-PR-0000442

Date: 30MAR2022

1. Identification of the agency and contracting activity.

The U.S. Department of Justice, Federal Bureau of Investigation (FBI), Finance and Facilities

Division (FFD) has prepared this justification for other than full and open competition for a cargo x-ray machine on behalf of Redstone Enterprise Service Unit (RESU), FFD.

2. The nature and/or description of the action being approved, i.e., sole source, limited competition, establishment of a new source, etc.

New contract for a cargo x-ray machine for FBI Redstone, Smiths Detection brand name only.

Authorized resellers of model number 145180-2is are encouraged to submit a competitive quotation. The resultant contract is intended to be awarded as a one-time firm-fixed price, purchase order.

3. A description of the supplies or services required to meet the agency’s needs.

145180-2is Smiths Detection X-Ray

Dual View Pallet X-Ray

2 - 24" LCDs

12 Month Standard Warranty

Hi-SPOT- Auto Dense Area Detection

Hi-TRAX- Image Enhancement Functions

Network Port - Removed/Disabled

120VAC / 30 Amp Service

HEI-Adv. HI-TraX Advanced Software Package

OTS Xtrain - Operator Training System

IMS - Image Management System

Opti-ZOOM - Magnification Optimization

HDA - High Density Alert

Desk-iLOC Desk, Remote Operating iLOC Basic Sitting (BST) 2 monitor

Cable, 10 meter

Assembly Kit (secures cable in xray)

Table, Roller 1.3M Motorized - 2-ton

145180-2is Entry

HEI-1.3M-145180-2is Table, Roller 1.3M Motorized - 2-ton

145180-2is Exit

Installation X-Ray Installation of X-Ray Inspection System

Assembly, Testing and Final Commissioning

Radiation Safety Inspection

2-hour Operator Orientation

Freight, Shipping and Handling

4. The statutory authority permitting other than full and open competition.

The statutory authority permitting other than full and open competition is 41 U.S.C.3304 (c)(1) as implemented by the Federal Acquisition Regulation (FAR) Subpart 6.302-1 entitled, “Only One

Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements.” –

Application for Brand Name.

5. Demonstrate the unique qualifications of the proposed contractor or the nature of the action requiring the use of the authority.

The FBI has a need in Huntsville to utilize the Smith’s Detection brand name cargo x-ray machine. This is due to the need to remain consistent with all other x-ray machines on FBI

Redstone. The standardization is paramount to ensure the scanning operation is safe and efficient. Personnel can transition to any machine and screen materials without having to adapt to different controls which would hamper effectiveness of the operation. The standardization of the x-ray machines is also necessary to utilize resources efficiently. Preventative maintenance is necessary for all machines and utilizing a standard machine allows efficiencies to be gained on parts and servicing requirements. Historically, there have been issues when trying to maintain x-ray machines from multiple vendors. Additionally, the Huntsville airport utilizes the same machines and the technicians and parts are readily available in the commuting area

6. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by Subpart 5.2 and, if not, which exception under 5.202 applies.

This requirement will be posted on the beta.SAM.gov website, as a brand name only, open market requirement. This announcement will give an opportunity for authorized resellers of https://www.acquisition.gov/far/html/Subpart%205_2.html#wp1107980 https://www.acquisition.gov/far/html/Subpart%205_2.html#wp1107990

Smiths Detection brand products to demonstrate their ability to meet the FBI’s specific needs through a submission their technical capabilities and cost information.

7. The anticipated dollar value of the proposed acquisition, including options if applicable, and a determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

The anticipated dollar value of this award shall not exceed. Prior to issuing an award, the

Contracting Officer will determine that the proposed price is fair and reasonable in accordance with FAR 13.106-3.

8. A description of the market research conducted and the results.

Significant market research was conducted to identify potential vendors that meet the specific requirements needed for FFD. Efforts conducted by FFD include communication with other government agencies, focusing on TSA to talk about best manufacturers, model numbers, capabilities, and emerging technology in regard to the FBI’s needs. Market research indicated that other company’s similar products, or products lacking the specific characteristics listed above do not meet the agency’s needs.

9. Any other facts supporting the use of other than full and open competition.

See block 5

10. A listing of any sources that expressed a written interest in the acquisition.

This requirement will be posted on the beta.SAM.gov website, as a brand name only, open market requirement. This announcement will give an opportunity for authorized resellers of Smiths

Detection brand products to demonstrate their ability to meet the FBI’s specific needs through a submission their technical capabilities and cost information.

11. A statement of any actions the agency may take to remove or overcome any barriers to competition, if subsequent acquisitions are anticipated.

The FBI will continually search the market in an effort to find viable competitors for this requirement in the future. Over time, additional sources may become available and identifiable through market surveys, trade shows, magazine articles, or other means. The ability to predict this possibility is difficult. Therefore, the barriers to competition they impose are impossible to avoid.

Reviews and Approvals (up to $750K)

Requestor:

I certify that the facts and representations under my cognizance, which are included in this justification and which form a basis for this justification, are complete and accurate.

Jesse Fox 3/30/2022 Signature Date

Contracting Officer:

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signature Date

3/31/22

Required from ($750K to $5M)

I certify that the facts and representations under my cognizance, which are included in this justification and which form a basis for this justification, are complete and accurate.

Signature Date

Contracting Officer:

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signature Date

Reviewed and Approved by:

Unit Chief/Team Supervisor:

Signature Date

Reviewed and Approved by:

Competition Advocate:

Reviews and Approvals ($5M to $15M)

I certify that the facts and representations under my cognizance, which are included in this justification and which form a basis for this justification, are complete and accurate.

Signature Date

Contracting Officer:

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signature Date

Reviewed by:

Unit Chief/Team Supervisor:

Signature Date

Office of General Counsel:

Signature Date

Approved by:

Competition Advocate:

Reviews and Approvals ($15,000,000 to $75,000,000)

I certify that the facts and representations under my cognizance, which are included in this justification and which form a basis for this justification, are complete and accurate.

Signature Date

Contracting Officer:

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signature Date

Reviewed by:

Unit Chief/Team Supervisor:

Signature Date

Office of General Counsel:

Signature Date

Approved by:

Competition Advocate:

Signature Date

Approved by:

Head of Contract Activity:

Reviews and Approvals (Exceeding $75,000,000)

I certify that the facts and representations under my cognizance, which are included in this justification and which form a basis for this justification, are complete and accurate.

Signature Date

Contracting Officer:

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signature Date

Reviewed by:

Unit Chief/Team Supervisor:

Signature Date

Office of General Counsel:

Signature Date

Approved by:

Competition Advocate:

Signature Date

Approved by:

Head of Contract Activity:

Signature Date

Approved by Senior Procurement Executive: