JA_21-RHCO-P-375__Redacted.pdf

Control No. 21-RHCO-P-375

Version – March 2017 FOR OFFICIAL USE ONLY

JUSTIFICATION REVIEW DOCUMENT

FAR SUBPART 13.5 SIMPLIFIED PROCEDURES

COMMERCIAL ITEMS – UNDER THE SIMPLIFIED ACQUISITION THRESHOLD

(Simplified Acquisition Threshold < $250K)

JUSTIFICATION AND APPROVAL

1. Contracting Activity: Regional Health Contracting Office-Pacific, Health Contracting Cell, Joint Base Lewis-McChord (JBLM), 673 Woodland Square Loop SE, Lacey WA 98503.

2. Description of Action: Madigan (MAMC) Army Medical Center, Dept. of Anesthesia and Operative Services, (DOAS) Joint Base, Lewis-McChord Tacoma WA is requesting a follow-on to W81K0218F0002 of Annual Subscription- Censis Software.

An acquisition plan is not required because this procurement does not meet the threshold at Defense Federal Acquisition Regulation Supplement207.103(d)(i)(B).

(Insert approval authority title) approved an acquisition plan in accordance with DFARS 207.103(d)(i)(B) on (insert date).

The required acquisition plan in accordance with DFARS 207.103(d)(i)(B) is currently awaiting (insert approval authority title) approval.

Name of Intended Contractor: Censis Technologies Inc.

Street Address: 830 Crescent Centre Drive, STE 610 City, State, Zip: Franklin, TN 37064-7323

Phone:

3. Description of Supplies/Services: Madigan Army Medical Center, Department of Anesthesia & Operative Services (DOAS), Tacoma WA is requesting renewal of the Sole Source Censis Software Subscription that provides electronic sterile instrument inventory support to the existing CensiTrac® Sterile Supply Processing & Management System The purpose of this web-based system is to provide information on the history and utilization of surgical instruments. Processing from sterilization to usage with each surgical case along with evaluation of replacement cost at end of life cycle.

Period of Performance: 01 May 2021 – 30 September 2025 Total Value: $ 163,005.20

For Actions with Options:

Base Period: 01 May 2021 to 30 September 2021 $15,378.00 Option Period 1: 01 October 2021 to 30 September 2022 $36,906.80 Option Period 2: 01 October 2022 to 30 September 2023 $36,906.80 Option Period 3: 01 October 2023 to 30 September 2024 $36,906.80 Option Period 4: 01 October 2024 to 30 September 2025 $36,906.80

FAR Clause 52.217-8 option: 01 October 2021 to 30 September 2025.

Total: $163,005.20

4. Authority Cited: Simplified Procedures for Certain Commercial Items, 41 U.S.C.1901 (or 41 U.S.C. 1903 for Special Emergency Procurement) as implemented by FAR Subpart 13.5:

Unusual and compelling urgency Exclusive licensing agreements Industrial mobilization Other: Only one source reasonably available, as determined by the

Surgeon for the well-being and surgical recovery outcome of the patient(s).

5. Reason for Authority Cited: Based on comparison with similar products in the marketplace, the staff has determined the CensiTrac® Software is proprietary to the OEM, Censis Technologies and best meets the specific inventory management requirements for patient’s safety when going through surgical procedures. The staff are trained on the software and the inventory system of CensiTrac® procedures which will provide overall reduced liability risk, improved equipment accountability, administrative and training time that will represent a cost savings to the Government. Increased likelihood of successful surgery, recovery, and quality of life derived from the most appropriate use of instruments and sterile equipment which becomes a significant intangible benefit to the Government consistent with the mission of the US Army Medical Command.

6. Efforts to Obtain Competition: In accordance with FAR 5.201 this action will be posted as a Presolicitation Notice to BetaSam FBO.

7. Actions to Increase Competition: A general competitive effort is made by the staff throughout the requirement review process which considers the applicability of products from various sources to determine the product that best meets the needs of the patient.

In addition, the intended contractor is the only source capable of meeting the staff’s requirements for use in patient procedures.

8. Market Research: This requirement is for surgical supplies, FSC 7A21, Detail, including key work searches described in the Market Research report which supports this J & A can be found in the PCF File under Market Research. Market Research has been conducted by searching the Dynamic Small Business search using NAICS Code:

511210. Results from the research did not locate any small businesses that could provide the above products meeting the salient characteristics as determined by the staff. The staff has evaluated several vendors to insure product quality, safety, capability & certification as the requirements for patient surgery.

9. Interested Sources: To date, other than Censis Technologies, Inc. no other sources have written to express interest in the acquisition.

10. Other Facts:

a. Procurement History

Previous Contract or Purchase Order Number: W81K028F0002 or N/A Previously competed? N/A No Yes Previous authority for less than Full & Open Competition: FAR 13.106-1(b)(1)(i)

11. Technical / Requirements Certification: I certify that the supporting data undermy cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Fair and Reasonable Cost Determination: I hereby determine that theanticipated cost or price to the Government for this contract action will be fair and reasonable.

This determination will be made using the following: price analysis cost analysis IGCE audit: other: Prior award action representing similar or exact requirements for these procedures under award W81K0218F0002.

As a part of this basis, certified cost or pricing data is not required because the item and/or services being acquired are considered commercial.

13. Contracting Officer Certification: I certify that this justification is accurateand complete to the best of my knowledge and belief.

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