J-6 Travel Estimate Worksheet.pdf
PDF 166 KB Posted
- Attached to
- Admin/Clerical Support Services Federal contract opportunity
- Solicitation number
- N4033925RS010
About this file
This is a travel estimate worksheet template for federal contractors to calculate and submit travel costs related to work in Bahrain. The template includes fields for tracking lodging ($251/day), meals & incidental expenses (M&IE at $126/day), airfare, rental cars, visa fees, and other travel-related expenses.
The template provides detailed instructions requiring roundtrip airfare purchases, prior COR approval of travel itineraries, and submission of receipts for expenses over $75. Travel costs must comply with FAR 31.205-46, and invoices must be submitted within 60 days of availability completion date. The example shows a 10-day trip for an engineer from Columbus, OH to Bahrain, with total estimated costs of $6,524 including airfare ($1,500), lodging ($2,510), M&IE ($1,449), rental car ($600), fuel ($65), and baggage fees ($400). The form specifies that lodging rates include mandatory service charges/taxes and uses a conversion rate of 2.65 BD to 1 USD.
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| J-0 RFQ- Amendment.pdf | ||
| Question and Answer.pdf | ||
| J-2 CLIN Price Breakdown- Amendment.xlsx | XLSX spreadsheet | |
| J-4 Past Performance Information Form.pdf | ||
| J-5 Allowable Travel Costs.pdf | ||
| J-7 VAT Registration Certificate.pdf | ||
| J-3 Affirmative Statement.pdf | ||
| J-0 RFQ.pdf | ||
| J-1 Performance Work Statement.pdf | ||
| J-2 CLIN Price Breakdown.pdf |
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Text version
SUBMITTED: 22 August 2024
SSP BAHR-xxxx-xx-xxxx
Work Location Bahrain Avail Start Date Department of State Lodging Rate $251.00 Avail End Date Department of State M&IE Rate $126.00
Name of Employee Company Craft/Trade Work Item #
Starting Location
(City & State/ Country)
TRAVEL
DAY:
Date of
Departure from starting location (75% of M&IE daily rate)
Date of Arrival at work location
Date of last work day at work location
TRAVEL DAY:
Date of
Departure from work location
(75% of M&IE daily rate)
Total # Days spent at work location (does NOT include travel days)
Method of
Travel
Round Trip Airfare
Lodging Daily Rate
Lodging Total
M&IE
Daily Rate
(at work location)
M&IE
Total
(at work location, does NOT include travel days)*
M&IE
Daily Rate
(75% of daily rate on day of departure from starting location)
M&IE
Daily Rate
(75% of daily rate on day of departure from work location)
M&IE
Total
Rental Car Cost
Rental Car Fuel Cost
Airline Baggage Fees/
Excess Baggage Visa
Taxi (from residence at starting location to airport & back)
OR POV
mileage
Total
John Doe ABC Engineer XXXXXXXXX Columbus, OH 8/25/24 8/26/24 9/4/24 9/5/24 10 Air $1,500.00 $251.00 $2,510.00 $126.00 $1,260.00 $94.50 $94.50 $1,449.00 $600.00 $65.00 $400.00 $6,524.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$6,524.00
Notes :
5) Per Diem on travel days is 75% of the applicable M&IE rate https://www.travel.dod.mil/Travel-Transportation-Rates/Per-Diem/
10) All invoices must be submitted within 60 days of completion of Availablity Completion Date
11) All prices in USD ($)
6)*If lodging includes breakfast or dinner, M&IE will be deducted for those meals (M&IE: daily rate/3 = rate per meal, breakfast, lunch, dinner)*
THIS IS ONLY AN EXAMPLE!
Travel Estimate
9) Tax expenses may not be reimbursed separately as they are included in the lodging and meal prices used to determine foreign per diem rates
12) ALL TRAVEL INVOICES MUST BE SUBMITTED TO COR WITH ALL RECEIPTS AND APPROVED BY THE COR PRIOR TO BEING SUBMITTED INTO WAWF WITHIN 60 DAYS AFTER AVAILABILITY COMPLETION DATE
Ship Name/SSP #/Contract #
7) Travel Costs are ACTUAL costs only (a receipt for any costs in excess of $75 MUST be provided)
8) Travel Costs must NOT include cost of Travel Labor Hours. Cost of Travel Labor Hours should be realized in your fully burdened labor rate
1. All estimated and incurred travel costs shall be in accordance with FAR 31.205-46. Only one work location/event per request
2. The Contracting Officer may request additional information to determine allowability.
1) ALL Tickets MUST be purchased as ROUNDTRIP AIRFARE (based on the Availability start date and end date). The cost of any airline/travel agency change fees will be added to roundtrip airfare cost
2) Travelers MUST provide travel itinerary to the COR prior to travel
3) Travelers MUST contact the COR or PM upon arrival in country
Estimated Total:
4) Lodging Daily rate is inclusive of mandatory service charges and taxes. Government will only pay the maximum daily rate for lodging, anything in excess of the daily lodging rate will NOT be reimbursed https://allowances.state.gov/content.asp?content_id=207&menu_id=75
Rate: BD 2.65 = USD 1
Travel Request
File details come from the government source that posted it. Updated .