ITN-2539 Att K Price Reply.xlsx
XLSX spreadsheet 18 KB Posted
- Attached to
- Human Resource (HR) Candidate Onboarding Application—Web and Mobile Solutions State and local contract opportunity
- Solicitation number
- ITN-12352
- Issued by
- Leon County, Florida
About this file
The file is an Invitation to Negotiate (ITN-2539) issued by the Florida Department of Law Enforcement (FDLE) for a comprehensive Human Resource (HR) Candidate Onboarding Application. The solicitation seeks an existing, fully implemented Software-as-a-Service (SaaS) solution to digitalize FDLE's manual onboarding processes, with three primary implementation phases: an administrative web solution, a candidate-facing web solution, and a mobile solution. The project requires a platform providing secure document management, candidate tracking, multi-factor authentication, and role-based access controls, hosted in a CJIS-compliant U.S. Government Cloud environment. Proposals are due on June 13, 2025, at 2:30 PM ET, with an initial contract term of five years and potential for three additional one-year renewals, contingent on performance and fund availability.
The pricing structure captures full-burdened costs, including annual subscription fees for cloud hosting, data storage, technical support, and maintenance. Vendors must provide detailed pricing for base hosting, storage, support, and maintenance costs, as well as optional value-added enhancements. The contract will be subject to annual appropriations by the Florida Legislature and requires compliance with various state and federal regulations. The solution must integrate with FDLE's Active Directory and potentially support integration with the state's People First system. The procurement emphasizes the need for a pre-existing, proven SaaS solution that has been successfully implemented in similar government environments, with no specific set-aside designations or incumbent vendor mentioned.
View the file
Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| FDLE-ITN-2539 Original Document.pdf | ||
| FDLE-ITN-2539 Att L FDLE Contract Document.pdf | ||
| FDLE-ITN-2539 Original Document.pdf | ||
| ITN-2539 Att K Price Reply.xlsx | XLSX spreadsheet | |
| FDLE-ITN-2539 - Addenda 1 5-16-25.pdf | ||
| FDLE-ITN-2539 Att L FDLE Contract Document.pdf |
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Text version
Subscription Costs
| Instructions to Respondent: |
| Please provide annual SaaS subscription pricing and any recurring hosting or support costs for each year of the 5-year initial contract term and the five 1-year renewal options: |
| Prices must reflect a CJIS-compliant U.S. Government Cloud environment. |
| Clearly distinguish between base hosting, storage, technical support, and ongoing maintenance. |
| If pricing is tiered or subject to change, describe this in the “Vendor Notes / Assumptions” column. |
| If support levels vary by year or include thresholds (e.g., storage caps or user counts), please identify them. |
| FDLE reserves the right to negotiate renewal pricing or remove optional years from the award. |
| Description | Unit (Annual) | License Model / Usage Limits | Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | Option Yr 6 | Option Yr 7 | Option Yr 8 | Option Yr 9 | Option Yr 10 | Total (10 Yr) | Vendor Notes / Assumptions |
| SaaS Subscription – Core App Hosting (Gov Cloud) | Annual | Specify license structure | ||||||||||||
| Hosting & Data Storage | Annual | 1 TB included scalable | ||||||||||||
| Technical Support (Standard Tier) | Annual | Agency-wide | ||||||||||||
| Maintenance, Patches & Compliance Updates | Annual | Included in base license | ||||||||||||
| Other SaaS-related Fees (Specify) | Annual | Specify model |
Requirement Costs
| Instructions to Respondent: |
| Please provide a firm fixed price for each of the listed mandatory deliverables. |
| If a deliverable includes multiple components, the total price should represent all associated costs. |
| Clearly identify any assumptions or conditions that apply to your pricing in the “Vendor Notes/Assumptions” column. |
| All prices must include any associated travel, licensing, configuration, implementation, or administrative costs. |
| Pricing should align with the phases and requirements outlined in the Statement of Work (SOW). |
| Do not include optional or value-added features in this tab. |
| Phase | Deliverable / Requirement Description | Fixed Price | Vendor Notes/Assumptions |
| 1 | Administrative Web Solution & Streamlined Workflow Management | ||
| 1.1 | Development and deployment of Administrative Web Portal | ||
| 1.2 | Integration with FDLE Active Directory | ||
| 1.3 | Implementation of initial dashboards & reporting functionality | ||
| 1.4 | Compliance with CJIS, NIST, FIPS encryption & FL IT standards | ||
| 1.5 | Project Management & Implementation (Phase 1) | ||
| 1.6 | Estimated Implementation Duration (in weeks) | Vendor to provide expected timeframe | |
| Phase 1 Total |
| Phase | Deliverable / Requirement Description | Fixed Price | Vendor Notes/Assumptions |
| 2 | Candidate Web Solution & Streamlined Document Management | ||
| 2.1 | Development and deployment of Candidate Web Portal | ||
| 2.2 | Multi-factor authentication (MFA) integration | ||
| 2.3 | Automated candidate notifications (email/SMS) | ||
| 2.4 | Electronic document submission capability | ||
| 2.5 | Project Management & Implementation (Phase 2) | ||
| 2.6 | Estimated Implementation Duration (in weeks) | Vendor to provide expected timeframe | |
| Phase 2 Total |
| Phase | Deliverable / Requirement Description | Fixed Price | Vendor Notes/Assumptions |
| 3 | Mobile Solution | ||
| 3.1 | Development and deployment of Candidate Mobile App | ||
| 3.2 | Mobile Multi-factor authentication (MFA) | ||
| 3.3 | Automated notifications (push/email/SMS) | ||
| 3.4 | CJIS, NIST, FIPS compliance & FL IT security standards | ||
| 3.5 | Project Management & Implementation (Phase 3) | ||
| 3.6 | Estimated Implementation Duration (in weeks) | Vendor to provide expected timeframe | |
| Phase 3 Total |
| Training | ||
| T.1 | Technical Training (Admin – 1 session) | Specify duration (e.g. ½ day) |
| T.2 | HR "Train-the-Trainer" sessions (2 sessions, 10 users each) | |
| T.3 | Training Documentation & Manuals | |
| Training Total |
Value-Added
| Instructions to Respondent: | ||||||
| Vendors may propose optional enhancements that provide added value to FDLE. These features will not be scored but may be considered for future expansion. | ||||||
| Clearly describe the enhancement, its purpose, and its potential benefit to FDLE in the “Description / Benefits” column. | ||||||
| Separate one-time implementation/setup costs from recurring annual costs. | ||||||
| Use the “Impact on Timeline” column to identify if the proposed enhancement would extend or change your delivery schedule. | ||||||
| Vendors may also propose additional items not listed by using the “Other (Vendor-defined)” row or adding more rows as needed. | ||||||
| Item No. | Optional Feature / Enhancement | Description / Benefits | One-Time Cost | Recurring Cost (Annual) | Impact on Timeline | Vendor Notes / Assumptions |
| O.1 | People First System Integration | Optional integration with Florida's People First system for HR data exchange | ||||
| O.2 | Offline Mobile Functionality | Allows candidates to complete forms without internet and sync later | ||||
| O.3 | Remote Online Notarization | Enable notarized documents through secure online tools | ||||
| O.4 | Real-Time Dashboards | Enhanced reporting with real-time visual analytics | ||||
| O.5 | Custom Branding / White Labeling | Allows FDLE-specific branding for candidate portals | ||||
| O.6 | Advanced Approval Workflows | Expanded ability to configure and manage approvals (beyond baseline workflow) | ||||
| O.7 | Role-Based Onboarding Paths | Dynamic workflows based on candidate type (e.g., sworn, lab, civilian) | ||||
| O.8 | Additional Training Sessions | Extra training (beyond base requirement) for staff or technical users | ||||
| O.9 | Language Localization / Multi-Language Support | Provides interface and communication in Spanish or other languages | ||||
| O.10 | Other (Vendor-defined) | Vendors may propose additional tools, integrations, or features not listed above |
| Contingency / Change Order Rates | |||
| Please include standard hourly rates for potential future enhancements or out-of-scope. These rates are not part of the evaluation but may be used to establish pricing for contract amendments, future feature additions, or change orders. | |||
| Role / Service Type | Role / Service Type | Hourly Rate | Description of Work Covered |
| R.01 | Project Manager | Out-of-scope coordination or change order management | |
| R.02 | Business Analyst / Consultant | Requirements gathering or reconfiguration | |
| R.03 | Developer / Engineer | Enhancement or technical troubleshooting | |
| R.04 | Other (Specify) |
File details come from the government source that posted it. Updated .