ITB26-36 FinalAssembledwoPlans.pdf

City of Vancouver

PROPOSAL AND CONTRACT

DOCUMENTS

FOR

BID # 26-36: GARRISON ROAD SIDEWALK INFILL

SEPTEMBER 2026

PROJECT NO. PRJ100922

Federal Aid Project No. TAPUL-4377(001) Federal Contract No. TA-8625

Federal Agreement No. LA-11534

APPROVED FOR ADVERTISEMENT /

BIDDING / CONSTRUCTION BY:

M. Hassan Abdalla

09/18/2026

ITB 26-36: Garrison Road Sidewalk Infill Page 2 of 45

City of Vancouver

INVITATION TO BID – PUBLIC WORKS

Invitation to Bid Information:

ITB NUMBER: 26-36

ITB TITLE: Garrison Road Sidewalk Infill DATE ISSUED: Tuesday, September 29, 2026

CONTACT PERSON: Julie Denton

EMAIL ADDRESS:

Julie.Denton@cityofvancouver.us PROJECT MANAGER: Spencer Cook

ENGINEER’S ESTIMATE: $1,250,000

QUESTION DEADLINE: Tuesday, October 13, 2026 ADDENDUM DEADLINE: Tuesday, October 20, 2026 PROPOSALS DUE: Tuesday, October 27, 2026

Submit Bids to:

Procurement Portal:

cityofvancouver.bonfirehub.com

For delivery in person, by courier, UPS or FedEx:

Attn: Procurement Services Vancouver City Hall

415 W. 6TH ST

Vancouver, WA 98660

For delivery by the US Postal Service:

Attn: Procurement Services City of Vancouver

PO BOX 1995

Vancouver, WA 98668

*Please refer to Section I: Instructions to Bidders, Submittal Instructions for further information.

SECTIONS

I. Instructions to Bidders II. Terms and Conditions III. Submittal Requirements

□ Bid Form

□ Non-Discrimination Clause

□ Certification of Wage Payment Statues

□ List of Subcontractors

□ Certification for Federal-Aid Contracts

□ Proposal for Incorporating Recycled Materials into the Project

□ Bidder Questionnaire Form

□ Bid Security Form

IV. Contract Award – Only to be completed by awarded contractor

□ Contract

□ Payment Bond

□ Performance Bond

V. State and Federal Provisions

□ Prevailing Minimum Hourly Wage Rates – State

□ Benefit Code Key

□ Supplemental to Wage Rates

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□ FHWA 1273 – Required Contract Provisions Federal-Aid Construction Contracts

□ Prevailing Minimum Hourly Wage Rates - Federal VI. Special Provisions - 163 pages VII. Standard Plans - 11 pages VIII. Appendix A - Storm Filter - 10 pages IX. Plan Set - 45 pages

ITB 26-36: Garrison Road Sidewalk Infill Page 4 of 45

SECTION 1: INSTRUCTIONS TO BIDDERS

Notice is hereby given that sealed bids will be received by the City of Vancouver, Washington, for ITB 26-36: Garrison Road Sidewalk Infill bids up to the hour of 11:00 a.m., Pacific Local Time, Tuesday, October 27, 2026 and will publicly open and read aloud at that time on the same day in the Vancouver City Hall, 415 W 6th St, Vancouver, Washington and via an online platform.

The City of Vancouver in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252,42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

The City of Vancouver is committed to providing equal opportunities to State of Washington certified Minority, Disadvantaged and Women's Business Enterprises in contracting activities.

(Section 4 of Chapter 56, Laws of 1975, 1st Ex. Sess., State of Washington).

Julie Denton, Senior Procurement Specialist

BACKGROUND

The City of Vancouver encompasses 51.84 square miles, has an estimated 2024 population of 202,600 and it is projected to exceed 268,000 by 2042. The City is located on the I-5 corridor and extends along the shore of the Columbia River, 100 miles upstream from the Pacific Ocean.

It lies directly across the river from Portland, Oregon and is the southwestern gateway to the State of Washington.

The City is responsible for vital municipal infrastructure and urban services. It builds and repairs roads, maintains water and sewer service, provides fire and police protection as well as parks & recreation programs, administers land use policy and takes an active role in Vancouver’s commercial and industrial development.

Vancouver has a Council/Manager form of government with a City Council comprised of the Mayor and six councilmembers who set policy and direction. The City Manager oversees the day-to-day operations of the City.

ITB SCHEDULE

These dates are estimates and subject to change by the City.

Event Date Questions Due by 5:00pm PST Tuesday, October 13, 2026 Addendum Issuance by 5:00pm PST Tuesday, October 20, 2026 Bid Opening at 11:00am PST Tuesday, October 27, 2026

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SCOPE OF SERVICES

This Contract provides for the improvements of Garrison Road, including sidewalk infill along the east side of Garrison Road along with bike lanes from Mill Plain Blvd to NE 12th St. New enhanced RRFB crossing is proposed across Garrison Road at NE 9th St. with two new street lights. The Contract includes clearing and grubbing, roadway excavation, stormwater conveyance, stormwater treatment, water meter and hydrant work, paving with HMA, irrigation systems, erosion control, curb/gutter, sidewalk, traffic control, pavement markings, walls, illumination system, and landscaping and other work, all in accordance with the attached Contract Plans, these Contract Provisions, and the Standard Specifications.

The contract work shall be Physically Complete within 75 Working Days from the Notice to Proceed date.

DELIVERY REQUIREMENTS

Bids shall be delivered by or before 11:00 a.m., Pacific Local Time, on Tuesday, Tuesday, October 27, 2026 at the addresses specified below.

The City will not accept any submittals after that day and time. Bidder accepts all responsibility and risk for method of delivery.

The Bid opening will be held in person and via an online platform. Contractors are invited to join in person, through the website, or by phone:

Online:

https://teams.microsoft.com/l/meetup-join/19%3ameeting_M2Q0NjRkYmEtNTJlNS00NTFhLTk3MDUtYzM4MzVlYWJjYzIw%40threa d.v2/0?context=%7b%22Tid%22%3a%22bf6d19b6-9266-4686-a93a- 50b537dc583a%22%2c%22Oid%22%3a%22c58d7094-c394-48f9-9b8d-2dfaaf95cfd5%22%7d

By Phone:

(347)941-5324 Meeting number (access code): 787 831 137#

SUBMITTAL INSTRUCTIONS

Bids are to be submitted to Procurement Services on the bid forms provided for this purpose, in a sealed container. The outside of envelope(s) or package(s) shall clearly state the project name, Bid number, Bidder’s name and return address, and the date and time of the Bid opening.

Bidders may submit sealed bids online through the City of Vancouver’s Procurement Portal cityofvancouver.bonfirehub.com or select one of the following options for delivery of the Bid proposal:

Delivery Address:

(In Person, Courier, UPS, or FedEx)

Procurement Services Manager City of Vancouver

Customer Service Desk - 1st floor lobby 415 W. 6th Street

Mailing Address:

(USPS)

Procurement Services Manager City of Vancouver

PO Box 1995 Vancouver, WA 98668

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Vancouver, WA 98660

Bids delivered to locations other than as indicated in this document or received after the designated time will not be accepted.

It is the Bidder’s responsibility to allow enough time for delivery to occur before the designated Bid due date and time. Please be advised that Bid deliveries requiring signature may not be delivered to Procurement Services in a timely manner as our receiving point is not staffed at all times and there may be no one available to sign at the time of delivery. Bids delivered to locations other than as indicated above or received after the designated time will not be accepted.

Bids submitted via FAX or EMAIL will not be accepted.

Bids will be opened and publicly read in person and via an online platform at the Vancouver City Hall, 415 W 6th Street, Vancouver, WA 98660 at the time and date specified. Contractors are invited to join in person, through the website, or by phone:

Online:

https://teams.microsoft.com/l/meetup-join/19%3ameeting_M2Q0NjRkYmEtNTJlNS00NTFhLTk3MDUtYzM4MzVlYWJjYzIw%40threa d.v2/0?context=%7b%22Tid%22%3a%22bf6d19b6-9266-4686-a93a- 50b537dc583a%22%2c%22Oid%22%3a%22c58d7094-c394-48f9-9b8d-2dfaaf95cfd5%22%7d

By Phone:

(347)941-5324 Meeting number (access code): 787 831 137#

No bidder may withdraw his/her bid after the hour set for the opening thereof, unless the award of contract is delayed for a period exceeding forty-five (45) days. If it is determined to be in the best interest of the City, the City reserves the right to request an extension of bid prices during the review process.

The City of Vancouver, at its sole discretion, reserves the right to cancel this invitation or reject any and all bids submitted or to waive any minor formalities if the best interests of the City would be served.

BIDDING DOCUMENTS

Bidding documents may be obtained from the City of Vancouver Procurement Services website at: cityofvancouver.bonfirehub.com. These are available for viewing, downloading and printing on your own equipment, free of charge.

Bids shall be in accordance with the Plans, Specifications, General Conditions, Special Provisions and all other contract documents prepared for the above referenced project, on file in the office of Procurement Services, phone (360) 487-8430. Bid results may be obtained within 24 hours after the Public Bid Opening by accessing The City of Vancouver Procurement Services website at: cityofvancouver.bonfirehub.com. Bids are to be submitted to Procurement Services on the proposal forms provided for this purpose, in a sealed container. The outside

ITB 26-36: Garrison Road Sidewalk Infill Page 7 of 45 of envelope(s) or package(s) must clearly state the project name, Bid number, Bidder’s name and return address, and the date and time of the Bid opening.

All Bids must be accompanied by a bid deposit in cashier's check, or surety bond in an amount equal to five percent (5%) of the amount of such bid. Should the successful bidder fail to enter into such contract and furnish satisfactory performance bond within the time stated in the specifications, the bid l deposit may be forfeited to the City of Vancouver.

ADDENDA

All project-specific questions, requests for clarification, and requests for substitutions must be submitted in writing, via email, by Tuesday, October 13, 2026 at 5:00 pm to Julie.Denton@cityofvancouver.us. If required, an addendum will be prepared and issued by the City of Vancouver no later than Tuesday, October 20, 2026.

It is the sole responsibility of the Bidder to acknowledge any and all issued Addenda. Such Addenda information may be obtained via the City's e-Procurement Portal, located at the City of Vancouver Procurement Services website at: cityofvancouver.bonfirehub.com or for any addendum releases, the City’s e-procurement Portal will email notification will be sent to all registered bidders on the Project Plan Holder’s list. The addendum email includes a link to the addendum in the body of the email. The City of Vancouver accepts no responsibility or liability and will provide no accommodation to Bidders who fail to check for addenda and as a result, submit a non- responsive Bid submittal.

RESPONSIBILITY CRITERIA

It is the intent of City to award a contract to the lowest responsive and responsible bidder. In accordance with RCW 39.04.350, before award, the bidder must meet the following bidder responsibility criteria to be considered a responsible bidder.

The bidder may be required to provide the City documentation demonstrating compliance with the criteria.

1) At the time of bid submittal, have a certificate of registration in compliance with chapter 18.27 RCW, a plumbing contractor license in compliance with chapter 18.106 RCW, an elevator contractor license in compliance with chapter 70.87 RCW, or an electrical contractor license in compliance with chapter 19.28 RCW, as required under the provisions of those chapters;

2) Before award of contract, A. Have a current Washington Unified Business Identifier (UBI) number;

B. Not be disqualified from bidding on any public works contract under

RCW 39.06.010 or 39.12.065(3);

C. If applicable, have industrial insurance coverage for the bidder's employees working in Washington as required in Title 51 RCW; an employment security department number as required in Title 50 RCW;

and a state excise tax registration number as required in Title 82 RCW;

D. If bidding on a public works project subject to the apprenticeship utilization requirements in RCW 39.04.320, not have been found out of compliance by the Washington state apprenticeship and training

ITB 26-36: Garrison Road Sidewalk Infill Page 8 of 45 council for working apprentices out of ratio, without appropriate supervision, or outside their approved work processes as outlined in their standards of apprenticeship under chapter 49.04 RCW for the one-year period immediately preceding the date of the bid solicitation;

E. Have received training on the requirements related to public works and prevailing wage under Chapter 39.04 RCW and Chapter 39.12 RCW;

F. Within the three-year period immediately preceding the date of the bid solicitation, not have been determined by a final and binding citation and notice of assessment issued by the department of labor and industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of chapter 49.46, 49.48, or 49.52 RCW.

3) Supplemental responsible bidder criteria, if applicable.

Pursuant to RCW 39.06.020, the bidder who is awarded the contract must verify responsibility criteria in accordance with RCW 39.04.350 and as listed in 1) – 3) above for each first tier subcontractor, and a subcontractor of any tier that hires other subcontractors must verify responsibility criteria for each of its subcontractors. Verification shall include that each subcontractor, at the time of subcontract execution, meets the responsibility listed in 1) – 3) above and possesses an electrical contractor license, if required by chapter 19.28 RCW, or an elevator contractor license, if required by Chapter 70.87 RCW. This verification requirement, as well as the responsibility criteria, must be included in the project contract and in each subcontract of every tier.

SUPPLEMENTAL BIDDER RESPONSIBILITY CRITERIA

A Bidder will be deemed not responsible if the Bidder does not meet the mandatory bidder responsibility criteria in RCW 39.04.350(1), as amended; or does not meet Supplemental Criteria 1-7 listed in this Section.

The City will verify that the Bidder meets the mandatory bidder responsibility criteria in RCW 39.04.350(1), and Supplemental Criteria 1-2. Evidence that the Bidder meets Supplemental Criteria 3-7 shall be provided by the Bidder as stated later in this Section.

1. Delinquent State Taxes

A Criterion: The Bidder shall not owe delinquent taxes to the Washington State Department of Revenue without a payment plan approved by the Department of Revenue.

B. Documentation: The Bidder, if and when required as detailed below, shall sign a statement (on a form to be provided by the City) that the Bidder does not owe delinquent taxes to the Washington State Department of Revenue, or if delinquent taxes are owed to the Washington State Department of Revenue, the Bidder must submit a written payment plan approved by the Department of Revenue, to the City by the deadline listed below.

2. Federal Debarment

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A Criterion: The Bidder shall not currently be debarred or suspended by the Federal government.

B. Documentation: The Bidder shall not be listed as having an “active exclusion” on the U.S. government’s “System for Award Management” database (www.sam.gov).

3. Subcontractor Responsibility

A Criterion: The Bidder’s standard subcontract form shall include the subcontractor responsibility language required by RCW 39.06.020, and the Bidder shall have an established procedure which it utilizes to validate the responsibility of each of its subcontractors. The Bidder’s subcontract form shall also include a requirement that each of its subcontractors shall have and document a similar procedure to determine whether the sub-tier subcontractors with whom it contracts are also “responsible” subcontractors as defined by RCW 39.06.020.

B. Documentation: The Bidder, if and when required as detailed below, shall submit a copy of its standard subcontract form for review by the City, and a written description of its procedure for validating the responsibility of subcontractors with which it contracts.

4. Claims Against Retainage and Bonds

A Criterion: The Bidder shall not have a record of excessive claims filed against the retainage or payment bonds for public works projects in the three years prior to the bid submittal date, that demonstrate a lack of effective management by the Bidder of making timely and appropriate payments to its subcontractors, suppliers, and workers, unless there are extenuating circumstances and such circumstances are deemed acceptable to the City.

B. Documentation: The Bidder, if and when required as detailed below, shall submit a list of the public works projects completed in the three years prior to the bid submittal date that have had claims against retainage and bonds and include for each project the following information:

• Name of project

• The owner and contact information for the owner;

• A list of claims filed against the retainage and/or payment bond for any of the projects listed;

• A written explanation of the circumstances surrounding each claim and the ultimate resolution of the claim.

5. Public Bidding Crime

A Criterion: The Bidder and/or its owners shall not have been convicted of a crime involving bidding on a public works contract in the five years prior to the bid submittal date.

ITB 26-36: Garrison Road Sidewalk Infill Page 10 of 45 a statement (on a form to be provided by the City) that the Bidder and/or its owners have not been convicted of a crime involving bidding on a public works contract.

6. Termination for Cause / Termination for Default

A Criterion: The Bidder shall not have had any public works contract terminated for cause or terminated for default by a government agency in the five years prior to the bid submittal date, unless there are extenuating circumstances and such circumstances are deemed acceptable to the City.

a statement (on a form to be provided by the City) that the Bidder has not had any public works contract terminated for cause or terminated for default by a government agency in the five years prior to the bid submittal date; or if Bidder was terminated, describe the circumstances.

7. Lawsuits

A Criterion: The Bidder shall not have lawsuits with judgments entered against the Bidder in the five years prior to the bid submittal date that demonstrate a pattern of failing to meet the terms of contracts, unless there are extenuating circumstances and such circumstances are deemed acceptable to the City a statement (on a form to be provided by the City) that the Bidder has not had any lawsuits with judgments entered against the Bidder in the five years prior to the bid submittal date that demonstrate a pattern of failing to meet the terms of contracts, or shall submit a list of all lawsuits with judgments entered against the Bidder in the five years prior to the bid submittal date, along with a written explanation of the circumstances surrounding each such lawsuit. The City shall evaluate these explanations to determine whether the lawsuits demonstrate a pattern of failing to meet of terms of construction related contracts

As evidence that the Bidder meets the Supplemental Criteria stated above, the apparent low Bidder must submit to the City by 12:00 P.M. (noon) of the second business day following the bid submittal deadline, a written statement verifying that the Bidder meets the supplemental criteria together with supporting documentation (sufficient in the sole judgment of the City) demonstrating compliance with the Supplemental Criteria. The City reserves the right to request further documentation as needed from the low Bidder and documentation from other Bidders as well to assess Bidder responsibility and compliance with all bidder responsibility criteria. The City also reserves the right to obtain information from third-parties and independent sources of information concerning a Bidder’s compliance with the mandatory and supplemental criteria, and to use that information in their evaluation. The City may consider

ITB 26-36: Garrison Road Sidewalk Infill Page 11 of 45 mitigating factors in determining whether the Bidder complies with the requirements of the supplemental criteria.

The basis for evaluation of Bidder compliance with these mandatory and supplemental criteria shall include any documents or facts obtained by City (whether from the Bidder or third parties) including but not limited to: (i) financial, historical, or operational data from the Bidder; (ii) information obtained directly by the City from others for whom the Bidder has worked, or other public agencies or private enterprises; and (iii) any additional information obtained by the City which is believed to be relevant to the matter.

If the City determines the Bidder does not meet the bidder responsibility criteria above and is therefore not a responsible Bidder, the City shall notify the Bidder in writing, with the reasons for its determination. If the Bidder disagrees with this determination, it may appeal the determination within two (2) business days of the City’s determination by presenting its appeal and any additional information to the City. The City will consider the appeal and any additional information before issuing its final determination. If the final determination affirms that the Bidder is not responsible, the City will not execute a contract with any other Bidder until at least two business days after the Bidder determined to be not responsible has received the City’s final determination.

Request to Change Supplemental Bidder Responsibility Criteria Prior To Bid: Bidders with concerns about the relevancy or restrictiveness of the Supplemental Bidder Responsibility Criteria may make or submit requests to the City to modify the criteria.

Such requests shall be in writing, describe the nature of the concerns, and propose specific modifications to the criteria. Bidders shall submit such requests to the City no later than five (5) business days prior to the bid submittal deadline and address the request to the Project Engineer or such other person designated by the City in the Bid Documents.

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SECTION 2: TERMS AND CONDITIONS

RECIPROCAL PREFERENCE FOR RESIDENT CONTRACTORS

In accordance with RCW 39.04.380 the State of Washington is enforcing a Reciprocal Preference for Resident Contractors. Any public works bid received from a nonresident contractor from a state that provides an in-state percentage bidding preference, a comparable percentage disadvantage must be applied to the bid of that nonresident contractor.

A nonresident contractor from a state that provides a percentage bid preference means a contractor that:

a. is from a state that provides a percentage bid preference to its resident contractors bidding on public works contracts.

b. at the time of bidding on a public works project, does not have a physical office located in Washington.

The state of residence for a nonresident contractor is the state in which the contractor was incorporated or, if not a corporation, the state where the contractor's business entity was formed.

All nonresident contractors will be evaluated for out of state bidder preference. If the state of the nonresident contractor provides an in-state contractor preference, a comparable percentage disadvantage will be applied to their bid prior to contract award.

This section does not apply to public works procured pursuant to RCW 39.04.155, 39.04.280, or any other procurement exempt from competitive bidding.

PREVAILING WAGE REQUIREMENTS

The contract will require the payment and tracking of federal wages through Davis Bacon and will be subject to regulations of the U.S. Department of Labor. The higher wage rate between the Federal and State rates, at minimum shall prevail per WAC 296-127-025.

If awarded the project, the contractor and each subcontractor shall have on file current project specific "Statement of Intent to Pay Prevailing Wages" with the Washington State Department of Labor and Industries before payment will be made for work performed. An approved "Affidavit of Wages Paid" form must be filed upon completion of the project before release of retainage.

In addition, the Contractor and each subcontractor shall submit weekly certified payrolls as required by the contract.

E-VERIFY PROGRAM

Contractor shall register and enter into a Memorandum of Understanding (MOU) with the Department of Homeland Security E-Verify program within sixty (60) days after execution of this Agreement. Contractor shall ensure all Contractor employees and any sub-contractor(s) assigned to perform work under this Agreement are eligible to work in the United States.

Contractor shall provide verification of compliance upon City request. Failure by Contractor to comply with this subsection shall be considered a material breach.

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CITY BUSINESS AND OCCUPATIONAL LICENSE

The Contractor, at no expense to the City, shall be responsible to obtain all necessary licenses, permits, and similar legal authorizations required to perform the work associated with this Agreement. The Contractor will be required to hold a city business license if working within Vancouver city limits. The Contractor shall apply for city license via the State of Washington Department of Revenue (DOR), Business Licensing Service (BLS), at:

https://secure.dor.wa.gov/. For application assistance, contact DOR BLS at 360-705-6741. For more information about city business license regulations and fees, see:

www.cityofvancouver.us/businesslicense or call 360-487-8410 option 3.

REJECTED BIDS

The City will not be responsible for any errors in bids. Bidders will not be allowed to alter bids after the submittal deadline. The City may consider a bid irregular and reject it if any of the Bid Item prices are excessively unbalanced (either above or below the amount of a reasonable Bid) to the potential detriment of the City. Bids submitted must be complete and include pricing for the work to be completed, in whole, per the attached plans and specifications.

Qualified/Conditioned bids will be deemed non-responsive and will not be accepted.

The City reserves the right to adjust the scope of this work to match available funds. The City of Vancouver, at its sole discretion, reserves the right to cancel this invitation, reject any or all bids submitted, and to waive any minor formalities if deemed to be in the best interest of the City.

BID AWARD

Once bids have been received and reviewed, staff will prepare a Staff Report to be presented to Council. Once Council has formally awarded this contract, an Award letter will be sent as evidence of the acceptance of the bid. No other act of the City shall constitute acceptance of a bid.

Bidders may not alter their bid prices after the hour set for the public Bid Opening, unless the award of contract is delayed for more than forty-five (45) days. The City reserves the right to request an extension of time for firm bid prices during any such delay to allow for the review process.

FAILURE TO EXECUTE CONTRACT

Failure to return the required insurance certificate, performance and payment bonds, and labor and materials bonds (if applicable), or failure or refusal to sign the Contract within 10 calendar days, shall be considered failure to execute the contract. The City may then Award the Contract to the second lowest responsible Bidder or reject all remaining Bids. If the second lowest responsible Bidder fails to return the required documents as stated above within the time provided after Award, the Contract may then be Awarded successively in a like manner to the remaining lowest responsible Bidders until the above requirements are met or the remaining Proposals are rejected. The City may grant an extension to the contractor to submit the required insurance and bonds for up to an additional 20 calendar days for extenuating circumstances. The extension shall be granted at the City’s sole discretion.

PROTESTS

Pre-Bid or Solicitation Phase Protest

ITB 26-36: Garrison Road Sidewalk Infill Page 14 of 45

The City must receive a Pre-Bid or Solicitation Protest at least five (5) Days before the bid open date or proposal/qualifications response due date. These protests are to be submitted to the Procurement Specialist overseeing the project.

Upon receipt of the Protest the Procurement Specialist shall review the concerns outlined and consult with the necessary parties as need. The Procurement Specialist shall reply to the protest within three (3) Days.

Pre-Award Protest The City must receive a Pre-Award Protest within five (5) Days after the date of publication of the bid tab to the City’s website for bids or notification of Intent to Award for a Solicitation.

These protests are to be submitted to the Procurement Manager. The City may provide copies of the Protest to the bidder/proposer against whom the Protest is made if the Protestor does not copy them on the Protest. The bidder/proposer subject of the Protest will have two (2) Days to respond to the City about the Protest following its receipt of copies of the Protest, either from the Protestor or the City.

Upon receipt of the Protest, the Procurement Manager, upon receipt of the protest, shall review all of the issues brought forward in the protest and consult with the necessary parties as needed. All available facts will be considered. The Procurement Manager shall respond, in writing, to all parties within ten (10) Days. The Procurement Manager may extend this deadline to respond at any time during the ten (10) Day period with written notice to all parties. The Procurement Manager will respond to the Protest in writing by email if an email address is provided, requesting acknowledgement of receipt or will mail a response using certified mail.

The Procurement Manager will not execute a contract for the project with anyone other than the Protestor without first providing at least two (2) Days’ written notice of the City’s Intent to Award.

For more information see the City of Vancouver Procurement’s Protest Policy at: Procurement Services -The City of Vancouver, WA

FEDERAL REQUIREMENTS:

BYRD ANTI-LOBBYING AMENDMENT (31 U.S.C. 1352)

Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award.

ITB 26-36: Garrison Road Sidewalk Infill Page 15 of 45

SECTION 3: BID SUBMITTAL REQUIREMENTS

PHASE 1: BID SUBMITTAL CHECKLIST

The bidder's attention is especially called to the following forms, which must be executed in full as required. This checklist has been prepared and furnished to aid bidder in including all necessary supporting information with their bid. It is not guaranteed to be complete or accurate, and the responsibility for compliance with all bidding requirements remains with the bidder. Items in bold shall be submitted with your bid. Failure to do so shall render your bid non-responsive.

□ BID FORM

Bids shall be completed and submitted on the bid forms provided.

□ ADDENDA ACKNOWLEDGEMENT

The bidder must sign, where indicated on the last page of the bid documents, acknowledgement of any addenda prior to the bid opening. Failure to comply with this provision will render the bid non-responsive and therefore void.

It is the sole responsibility of the Supplier to learn of Addendum, if any. Such information may be obtained from the City of Vancouver Procurement Services' website at: cityofvancouver.bonfirehub.com;

However the sole responsibility for obtaining and learning of Addendum belongs to the Bidder. The City of Vancouver accepts no responsibility or liability and will provide no accommodation to bidders who fail to check for addendums and submit inadequate or incorrect responses.

□ NON-DISCRIMINATION CLAUSE

Bidders must provide evidence of compliance as required by RCW 35.22.650 on the attached form. Disadvantaged Business Enterprises (DBE) are encouraged to participate.

□ CERTIFICATION OF COMPLIANCE WITH WAGE PAYMENT STATUTES

Bidders are required to submit a statement verifying that within the three-year period immediately preceding the date of the bid solicitation, they not have been determined by a final and binding citation and notice of assessment issued by the Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of chapter 49.46, 49.48, or 49.52 RCW.

□ LIST OF SUBCONTRACTORS

The City has determined that requirements of RCW 39.30.060(1) applies to this solicitation and requires each bidder to submit, as a part of the bid, the names of the subcontractors with whom the bidder, if awarded the contract, will subcontract for performance of the work of heating, ventilation and air conditioning, plumbing as described in RCW 18.106, electrical as described in RCW 19.28, structural steel, and rebar

ITB 26-36: Garrison Road Sidewalk Infill Page 16 of 45 installation or to name itself for the work. The City requires that this information is required to be submitted as a part of the bid, otherwise this shall deem the bidder non-responsive. The bidder shall not list more than one subcontractor for each category of work identified, unless subcontractors vary with bid alternates, in which case the bidder must indicate which subcontractor will be used for which alternate. The requirement of this section is to name the bidder’s proposed heating, ventilation and air conditioning, plumbing, electrical subcontractors, structural steel and rebar installation who will contract directly with the general contractor submitting the bid to the public entity.

□ NON-COLUSION AND DEBARMENT AFFIDAVIT

Shall be completed and submitted on the form provided.

□ CERTIFICATION FOR FEDERAL AID CONTRACTS

Shall be completed and submitted on the form provided.

□ PROPOSAL FOR INCORPORATING RECYCLED MATERIALS INTO THE PROJECT

In compliance with a new law that went into effect January 1, 2016 (SHB 1695), the Bidder shall propose below, the total percent of construction aggregate and concrete materials to be incorporated into the Project that are recycled materials. Calculated percentages must be within the amounts allowed in Section 9-03.21(1)E, Table on Maximum Allowable Percent (By Weight) of Recycled Material, of the Standard Specifications.

□ BIDDER QUESTIONAIRE FORM

Shall be competed and submitted as required in WSDOT Specification 1-02.6.

□ BID SECURITY FORM

The bid bond, or acceptable form is to be executed by the bidder and a surety company licensed to do business in Washington, unless the bid is accompanied by a cashier’s check. No such bid bond will be required where a cashier's check is submitted in lieu of a bond. The amount of the bond or cashier’s check shall be not less than five percent (5%) of the total amount bid and may be shown in dollars or on a percentage basis. If a surety company form is submitted, please attach the form to the Bid Documents submitted. The submitted bid bond is subject to forfeiture if the successful bidder fails to enter into the contract.

SUPPLEMENTAL BIDDER RESPONSIBILITY CRITERIA

Additional Supplemental Bidder Responsibility criteria will be required of the Apparent Successful Bidder (lowest, responsive, responsible Bidder). Bidder must submit required information to City within 72 hours after receipt of the request by the City of Vancouver. Bidders are not required to submit this information with their Bid.

NOTE: If during the Bidding period, a potential Bidder believes that the Supplemental Bidder Responsibility Criteria will exclude them from bidding, Bidder may request the City to consider modifying the criteria. The request must be submitted by the question deadline. Such modification, if accepted by the City, will be communicated via the issuance of an addendum to the Bidding documents.

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PHASE 2: CONTRACT AWARD

The following is to be signed and/or delivered by the awarded contractor to the City within ten

(10) days after the award date.

□ CONTRACT

This agreement is to be signed by the successful bidder.

□ PERFORMANCE BOND

This shall be submitted by the successful bidder and a surety company, licensed to do business within the State of Washington on the approved City of Vancouver form.

□ PAYMENT BOND

This shall be submitted by the successful bidder and a surety company, licensed to do business within the State of Washington on the approved City of Vancouver form.

□ INSURANCE CERTIFICATE

The City shall be named as an additional named insured on all insurance policies.

These policies shall comply with the requirements as stated in the Contract.

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BID FORM

To the City Council City of Vancouver Vancouver, Washington 98660

The undersigned hereby certifies that the locations and construction details of work outlined in the Plans and Specifications have been personally examined for the:

This Contract provides for the improvements of Garrison Road, including sidewalk infill along the east side of Garrison Road along with bike lanes from Mill Plain Blvd to NE 12th St. New enhanced RRFB crossing is proposed across Garrison Road at NE 9th St. with two new street lights. The Contract includes clearing and grubbing, roadway excavation, stormwater conveyance, stormwater treatment, water meter and hydrant work, paving with HMA, irrigation systems, erosion control, curb/gutter, sidewalk, traffic control, pavement markings, walls, illumination system, and landscaping and other work, all in accordance with the attached Contract Plans, these Contract Provisions, and the Standard Specifications.

The contract work shall be Physically Complete within 75 Working Days from the Notice to Proceed date.

Bidder certifies they have read and thoroughly understand the Plans and Specifications and contract governing the work included in this improvement and the method by which payment will be made for said work and hereby propose to undertake and complete the work included in this improvement in accordance with said Plans, Specifications and Contract and at the fol-lowing schedule of rates and prices.

The City reserves the right to adjust the scope of this work to match available funds, including if necessary, the elimination of specific work or all work associated with specific buildings included in this Invitation to Bid.

NOTE:

Show prices in legible figures (not words) written in ink or typed, and expressed in U.S. dollars and cents.

Where conflict occurs unit price shall prevail.

Unit Prices required for all non-Lump Sum bid items.

The Total Price for Non-Lump Sum Bid Items should be calculated as follow:

o Approx. Quantity (as listed for that bid item) x Unit Price = Total Price Your proposal will be considered irregular and will be rejected if the unit price is left blank and a price per unit cannot be determined by equally dividing the “Approx.

Quantity” into the Total Price and rounding the result to the nearest two decimal places.

Your Bid shall be considered non-responsive and therefore, void if:

o Figures are illegible o Minimum proposal requirements are not met (when applicable) o Bid is qualified or conditions are added to your Bid.

ITB 26-36: Garrison Road Sidewalk Infill Page 19 of 45

Item No.

WSDOT

SECTION Quantity Unit Description Unit Price Total Price

1 1-07 1 L.S. SPCC PLAN Lump Sum $

2 1-05 1 L.S. ADA FEATURES SURVEYING Lump Sum $

3 1-05 1 L.S. RECORD DRAWINGS (MINIMIM BID

$5000) Lump Sum $

4 2-01 1 L.S. MOBILIZATION Lump Sum $

5 2-04 1 FA WORK ZONE SAFETY CONTINGENCY $5,000 $5,000

6 2-04 1 L.S. PEDESTRIAN TRAFFIC CONTROL Lump Sum $

7 2-04 1 L.S. OTHER TEMPORARY TRAFFIC CONTROL

DEVICES Lump Sum $

8 2-04SP 1 L.S. TEMPORARY PEDESTRIAN ACCESS PLAN

AND MANAGEMENT Lump Sum $

9 2-04 300 S.F. CONSTRUCTION SIGNS CLASS A $ $

10 2-04 2 EACH PORTABLE CHANGEABLE MESSAGE SIGN $ $

11 2-04 2 EACH SEQUENTIAL ARROW SIGN $ $

12 2-04 1 L.S. TRAFFIC CONTROL SUPERVISOR Lump Sum $

13 2-04 600 HR FLAGGERS $ $

14 2-04SP 1 L.S. ACCESS PLAN AND CONSTRUSTION

STAGING IMPLEMENTATION Lump Sum $

15 3-01 1 L.S. CLEARING AND GRUBBING Lump Sum $

16 3-01 16 EACH TREE REMOVAL $ $

17 3-02 1 L.S. REMOVAL OF STRUCTURES AND

OBSTRUCTIONS Lump Sum $

18 3-02SP 1644 L.F. SAWCUT $ $

19 3-03 854 C.Y. ROADWAY EXCAVATION INCL. HAUL $ $

20 4-05 427 C.Y. CRUSHED SURFACING BASE COURSE $ $

21 5-04 1515 S.Y. PLANING ROADWAY MATERIALS $ $

22 5-04 644 TON HMA CL. 3/8 IN. PG $ $

23 7-04 37 L.F. SCHEDULE C900 STORM SEWER PIPE 8

IN. DIAM. $ $

24 7-04 91 L.F. SCHEDULE C900 STORM SEWER PIPE 10

IN. DIAM. $ $

25 7-05 1 EACH PRECAST CONCRETE DRYWELL $ $

26 7-05 1 EACH ADJUST MANHOLE $ $

ITB 26-36: Garrison Road Sidewalk Infill Page 20 of 45

27 7-05SP 6 EACH STORMFILTER MEDIA 18"-CARTRIDGE

FILTRATION SYSTEM - CATCH BASIN $ $

28 7-08SP 156 L.F. TRENCH EXCAVATION, BACKFILL AND

COMPACTION <=10 FEET DEEP $ $

29 7-08SP 128 L.F. TRENCH SAFETY SYSTEMS, LESS THAN

12 FEET DEEP (MINIMUM BID $1/FT) $ $

30 7-09 5 C.Y. BANK RUN GRAVEL FOR TRENCH

BACKFILL $ $

31 7-12SP 10 EACH ADJUST VALVE BOX $ $

32 7-14 2 EACH HYDRANT ASSEMBLY $ $

33 7-15SP 5 EACH ADJUST WATER METER AND BOX $ $

34 7-15SP 2 EACH RELOCATE WATER METER AND SERVICE

BOX $ $

35 8-01 1 L.S. EROSION CONTROL AND WATER

POLLUTION PREVENTION Lump Sum $

36 8-01 50 DAY ESC LEAD $ $

37 8-02 584 S.Y. BARK OR WOOD CHIP MULCH $ $

38 8-02 167 S.Y. SEEDED LAWN INSTALLATION $ $

39 8-02SP 24 EACH PSIPE AMUR MAACKIA (MAACKIA

AMURENSIS) $ $

40 8-02SP 28 S.Y. 1" - 1-1/2" RIVER ROCK $ $

41 8-04SP 43 L.F. CEMENT CONC. TRAFFIC CURB AND

GUTTER, TYPE A-1 $ $

42 8-04SP 1480 L.F. CEMENT CONC. TRAFFIC CURB, TYPE E-1 $ $

43 8-04SP 46 L.F. CEMENT CONC. CURB, TYPE GRADE

CORRECTION $ $

44 8-04 14 L.F. EXTRUDED CURB $ $

45 8-06 37 S.Y. CEMENT CONC. DRIVEWAY ENTRANCE

TYPE RESIDENTIAL $ $

46 8-06 232 S.Y. CEMENT CONC. DRIVEWAY ENTRANCE

TYPE COMMERCIAL $ $

47 8-09 1 HUND RAISED PAVEMENT MARKER TYPE 2 $ $

48 8-12 47 EACH COATED END, GATE, CORNER, FULL

POST FOR CHAIN LINK FENCE $ $

49 8-12 390 L.F. COATED CHAIN LINK FENCE TYPE _____ $ $

50 8-12SP 70 L.F. TEMPORARY CONSTRUCTION FENCING $ $

51 8-14SP 717 S.Y. CEMENT CONC. SIDEWALK AND RAMPS $ $

52 8-14SP 109 S.F. DETECTABLE WARNING DEVICE - PRE-

CAST TILE $ $

ITB 26-36: Garrison Road Sidewalk Infill Page 21 of 45

53 8-20 1 L.S. ILLUMINATION SYSTEM $ $

54 8-20SP 1 EACH RECTANGULAR RAPID FLASHING

BEACON $ $

55 8-21 1 L.S. PERMANENT SIGNING Lump Sum

56 8-22 2262 L.F. PAINT LINE $ $

57 8-22 1777 L.F. PAINTED WIDE LINE $ $

58 8-22 1467 L.F. PLASTIC LINE $ $

59 8-22 94 L.F. PLASTIC WIDE LINE $ $

60 8-22 5 EACH PLASTIC BICYCLE LANE SYMBOL $ $

61 8-22SP 7 EACH PLASTIC BICYCLE SHARED USE SYMBOL $ $

62 8-22 120 S.F. PLASTIC CROSSWALK LINE $ $

63 8-22 15 L.F. PLASTIC STOP LINE $ $

64 8-24 936 S.F. GRAVITY BLOCK WALL $ $

Grand Total $

ITB 26-36: Garrison Road Sidewalk Infill Page 22 of 45

The following Addendum/Addenda is/are hereby acknowledged:

Addendum Date of Signed Acknowledgment No. Addendum/Addenda

1.

2.

3. _______

4. ______

NOTE: The listed addenda is hereby incorporated by reference into the Bid form. Failure to acknowledge any issued Addenda will render proposal non-responsive and therefore void. It is the sole responsibility of the Bidder to learn of Addendum, if any. Such information may be obtained from the City of Vancouver Procurement Services' website at: cityofvancouver.bonfirehub.com

ITB 26-36: Garrison Road Sidewalk Infill Page 23 of 45

The undersigned, under penalty of perjury, hereby certifies that said person(s), firm, association, LLC, or corporation has (have) not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with the project for which this proposal is submitted.

The undersigned declares that they have reviewed the insurance requirements listed in the Contract, and have discussed both cost and availability of these insurance requirements with my insurance broker/agent. The bid being submitting accurately reflects the cost and availability of the insurance requirements as outlined by the City of Vancouver, which I will abide by if awarded the contract.

The Contractor hereby certifies that the Contractor has an Employment Security Department number as required to conduct public works projects pursuant to RCW 39.04.350.

The undersigned declares that before preparing their bid, they read carefully the specifications and requirements for bidders and that their bid is made with the full knowledge of the kind, quality and quantity of services and equipment to be furnished, and their said bid is as stated on these pages. By signing this page of the bid, the Contractor acknowledges and agrees to the terms and conditions of each of the forms (the bid bond form must be signed separately), included in the bid documents.

Authorized Official (Signature) Date

Print Name of Authorized Official Title of Authorized Official

Company Name Telephone Number

Address City, State, Zip

E-mail Address Federal Employee I.D. #

State Contractor's License Number Washington Unified Business Identifier

(UBI#)

Employment Security Reference Number

NOTE:

1. If the bidder is a co-partnership, so state, giving firm name under which business is transacted.

2. If the bidder is a corporation or LLC, this proposal must be executed by a duly authorized official.

3. Proposals submitted must be complete and include pricing for the work to be completed, in whole, per the attached plans and specifications.

ITB 26-36: Garrison Road Sidewalk Infill Page 24 of 45

NON-DISCRIMINATION CLAUSE

RCW 35.22.650-Public Works or Improvements-Minority Business, Employees-Contract, Contents

All contracts by and between a first class city and contractors for any public work or improvement exceeding the sum of ten thousand dollars, or fifteen thousand dollars for construction of water mains, shall contain the following clause:

“Contractor agrees that they shall actively solicit the employment of minority group members. Contractor further agrees that they shall actively solicit bids for the subcontracting of goods or services from qualified minority businesses.

Contractor shall furnish evidence of his/her compliance with these requirements of minority employment and solicitation. Contractor further agrees to consider the grant of subcontracts to said minority bidders on the basis of substantially equal proposals in the light most favorable to said minority businesses. The Contractor shall be required to submit evidence of compliance with this section as part of the bid.”

As used in this section, the term “minority business” means a business of at least fifty-one percent of which is owned by minority group members. Minority group members include, but are not limited to, African Americans, Women, Native Americans, Asians, Eskimos, Aleuts, and Hispanics.

By signing the bid form the bidder certifies that they agree to comply with this non-discrimination clause and shall provide documentation of compliance as requested by the City.

By signing the signature page of the proposal, the Contractor acknowledges and agrees to the terms and conditions of this form.

ITB 26-36: Garrison Road Sidewalk Infill Page 25 of 45

CERTIFICATION OF COMPLIANCE WITH WAGE PAYMENT STATUTES

The bidder hereby certifies that, within the three-year period immediately preceding the bid solicitation date Tuesday, October 27, 2026 that the bidder is not a “willful” violator, as defined in RCW 49.48.082, of any provision of Chapters 49.46, 49.48, or 49.52 RCW, as determined by a final and binding citation and notice of assessment issued by the Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction.

I certify under penalty of perjury under the laws of the State of Washington that the foregoing is true and correct.

Bidder

Signature of Authorized Official*

Printed Name

Title

Date City State

Check One:

Individual ☐ Partnership ☐ Joint Venture ☐ Corporation ☐

State of Incorporation, or if not a corporation, State where business entity was formed:

If a co-partnership, give firm name under which business is transacted:

* If a corporation, bid must be executed in the corporate name by the president or vice-president (or any other corporate officer accompanied by evidence of authority to sign). If a co-partnership, bid must be executed by a partner.

ITB 26-36: Garrison Road Sidewalk Infill Page 26 of 45

LIST OF SUBCONTRACTORS

FAILURE TO SUBMIT THIS FORM WILL RENDER THE BID NON-RESPONSIVE AND, THEREFORE, VOID.

RCW 39.30.060-Public Works Subcontracting:

The City has determined that the requirements of RCW 39.30.060(1) applies to this contract and the City shall require each bidder, regardless of the amount bid, to submit as part of the bid the names of the subcontractors with whom the bidder, if awarded the contract, will subcontract for performance of the work of heating, ventilation and air conditioning, plumbing as described in chapter 18.106 RCW, and electrical as described in chapter…