ITB025899_Contract.pdf

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT SERVICES

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: LAW ENFORCEMENT UNIFORMS FOR THE OHIO DEPARTMENT OF

NATURAL RESOURCES

CONTRACT No.: ITB025899

CONTRACT ID: 25899

EFFECTIVE DATES: 8/1/2025 to 6/30/2028

SUPPLIER: Galls LLC

The Department of Administrative Services has accepted bids submitted in response to Invitation to Bid No. SRC 0000031180. The evaluation of the bid response(s) has been completed. The bidder(s) listed herein have been determined to be the lowest responsive and responsible bidder(s) and have been awarded a contract for the items(s) listed. The respective bid response, including the Instructions to Bidders and Standard Terms and Conditions, special contract terms & conditions, any bid addenda, specifications, pricing schedules and any attachments incorporated by reference and accepted by DAS become a part of this Requirements Contract.

This Requirements Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

CONTRACT RENEWAL. This Contract may be renewed after the ending date of the Contract solely at the discretion of the Contracting Agency for a period of one month. Any further renewals will be by mutual agreement between the Contractor and the Contracting Agency for any number of times and for any period of time. The cumulative time of all mutual renewals may not exceed 36 months unless the Contracting Agency determines that additional renewal is necessary.

This Requirements Contract is available to the Ohio Department of Natural Resources, as applicable.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as advertised in the Invitation to Bid.

This Requirements Contract and any Amendments thereto are available from the OhioBuys public portal at the following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepa ge

Signed: _____________________________________________________________________

Kathleen C. Madden, Director Date https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

1 - SPECIFICATIONS AND REQUIREMENTS

1.1. SCOPE

The Ohio Department of Natural Resources (ODNR) is seeking a contract to acquire uniform garments and accessories for its law enforcement personnel to be delivered to various ODNR facilities within the State of Ohio. These items will include men’s and women’s shirts, trousers, shorts, jackets, neckties, belts, hats, shoes, boots, and accessories. The Contractor is responsible for providing the uniforms in line with the contract specifications, including sizing, fitting, and customization services.

1.2. REQUIREMENTS

1.2.1. All items delivered are to be first quality, new, and without flaws or defects.

1.2.2. Each item is to be packaged and marked for the individual and the ordering location as specified on the ordering agency’s purchase order. Any items shipped in error or incorrectly will be picked up by the Contractor at the Contractor’s own expense, including transportation charges.

1.2.3. All items must be labeled, including size, item number, country of origin, care instructions where applicable and other information in accordance with U.S labeling laws.

1.2.4. All items must have all loose threads removed, be pressed, shaped, and properly finished in accordance with industry standards.

1.2.5. All items must have a minimum one-year warranty against workmanship or fabric defects.

1.2.6. All garments must be able to withstand institutional laundering.

1.2.7. Any item found to be defective, misfit, or not in accordance with the specifications listed herein, although accepted through oversight or otherwise, will be replaced, repaired, or altered at the expense of the Contractor, including all transportation costs.

1.2.8. The Contractor must provide trouser hemming as required at no charge.

1.2.9. The Contractor must maintain an inventory at an agency approved level for all non-custom items in this bid. Custom items are not expected to be kept in inventory by the Contractor but must still be delivered within the timeframe specified by the delivery term of this Contract. Custom items are labeled as such in the BID ITEMS section of this ITB.

1.2.10. Where applicable, insignias, emblems, and patches are to be sewn on as specified at no charge. All items must be affixed in accordance with ODNR instructions and uniform policy. Some divisions of ODNR are capable of supplying the patches that need affixed to their garments while other divisions require that the Contractor provide the patches. The Contractor is required to be able to provide patches to these divisions that cannot supply them on their own. Bidders must provide a cost for the Contractor supplied patches as a part of its bid response.

1.2.11. Contractor must provide trained personnel to conduct measuring if requested by the ordering agency. Measurements must be conducted no more than two weeks after notification by the ODNR purchaser unless given approval otherwise by an ODNR staff member.

1.2.12. Bidders must include instructions on measuring or applicable sizing charts with its bid response. If not included with the bid response, the Bidder will have seven calendar days after request to provide measuring or sizing charts. Bidders must specify whether it is using standard or metric system measurements in its sizing charts.

1.2.13. The Contractor must provide ODNR with a condensed catalog that highlights the products offered in this Contract, including pictures. This condensed catalog must be available in a downloadable and printable format.

1.3. BID ITEMS

1.3.1. Short-sleeved and long-sleeved shirts

1.3.1.1. Men’s Long Sleeve Shirt, Flying Cross by Fechheimer, Item 319X6604, Color: Silver Tan with Forest Green Shoulder Straps, Neck Sizes 13” through 18 ½”, Sleeve Lengths 30” to 39”. Brand Specific.

1.3.1.2. Men’s Long Sleeve Shirt, Flying Cross by Fechheimer, Item 319X6604, Color: Silver Tan with Forest Green Shoulder Straps, Neck Size 19” & Up, Sleeve Lengths 30” to 39”. Brand Specific.

1.3.1.3. Men’s Long Sleeve Shirt with Zipper Front, Flying Cross by Fechheimer, Item 319X6604Z, Color: Silver Tan with Forest Green Shoulder Straps, Neck Size 13” through 18 ½”, Sleeve Lengths 30” to 39”. Brand Specific.

1.3.1.4. Men’s Long Sleeve Shirt with Zipper Front, Flying Cross by Fechheimer, Item 319X6604Z, Color: Silver Tan with Forest Green Shoulder Straps, Neck Size 19” and Up, Sleeve Lengths 30” to 39”. Brand Specific.

1.3.1.5. Women’s Long Sleeve Shirt, Flying Cross by Fechheimer, Item 203X6604, Color: Silver Tan with Forest Green Shoulder Straps, Sizes: 30 through 46, Sleeve Lengths Short to Long. Brand Specific.

1.3.1.6. Women’s Long Sleeve Shirt, Flying Cross by Fechheimer, Item 203X6604, Color: Silver Tan with Forest Green Shoulder Straps, Sizes: 48 & Up, Sleeve Lengths Short to Long.

Brand Specific.

1.3.1.7. Women’s Long Sleeve Shirt with Zipper Front, Flying Cross by Fechheimer, Item 203X6604Z, Color: Silver Tan with Forest Green Shoulder Straps, Sizes: 30 through 46, Sleeve Length Short to Long. Brand Specific.

1.3.1.8. Women’s Long Sleeve Shirt with Zipper Front, Flying Cross by Fechheimer, Item 203X6604Z, Color: Silver Tan with Forest Green Shoulder Straps, Sizes: 48 & Up, Sleeve Length Short to Long. Brand Specific.

1.3.1.9. Men's Short Sleeve Shirt, Flying Cross by Fechheimer, Item 669X6604, Color: Silver Tan with Forest green Shoulder Straps, Sizes Small – XL. Brand Specific.

1.3.1.10. Men's Short Sleeve Shirt, Flying Cross by Fechheimer Item 669X6604, Color: Silver Tan with Forest green Shoulder Straps, Sizes 2XL – 4XL. Brand Specific.

1.3.1.11. Men's Short Sleeve Shirt with Zipper Front, Flying Cross by Fechheimer Item 663X6604Z, Color: Silver Tan with Forest Green Shoulder Straps, Sizes Small – XL. Brand Specific.

1.3.1.12. Men's Short Sleeve Shirt with Zipper Front Flying Cross by Fechheimer Item 663X6604Z, Color: Silver Tan with Forest Green Shoulder Straps, Sizes 2XL – 4XL. Brand Specific.

1.3.1.13. Women's Short Sleeve Shirt, Flying Cross by Fechheimer Item 253X6604, Color: Silver Tan with Forest Green Shoulder Straps, Size 30 through 46. Brand Specific.

1.3.1.14. Women's Short Sleeve Shirt, Flying Cross by Fechheimer Item 253X6604, Color: Silver Tan with Forest Green Shoulder Straps, Size 48 & up. Brand Specific.

1.3.1.15. Women's Short Sleeve Shirt with Zipper Front, Flying Cross by Fechheimer Item 253X6604Z, Color: Silver Tan with Forest Green Shoulder Straps, Size 30 through 46.

Brand Specific.

1.3.1.16. Women's Short Sleeve Shirt with Zipper Front, Flying Cross by Fechheimer Item 253X6604Z, Color: Silver Tan with Forest Green Shoulder Straps, Size 48 & up. Brand Specific.

1.3.1.17. Men's Cross FX Class B Short Sleeve Duty Shirt Flying Cross by Fechheimer Item FX7100, Colors: Silver Tan and OD Green; Sizes: XS - XL. Brand Specific or Approved Equal.

1.3.1.18. Men's Cross FX Class B Short Sleeve Duty Shirt Flying Cross by Fechheimer Item FX7100, Colors: Silver Tan and OD Green; Sizes: 2XL - 5XL. Brand Specific or Approved Equal.

1.3.1.19. Men's Cross FX Class B Long Sleeve Duty Shirt Flying Cross by Fechheimer Item FX7120, Color: Silver Tan and OD Green; Sizes: XS - XL. Brand Specific or Approved Equal.

1.3.1.20. Men's Cross FX Class B Long Sleeve Duty Shirt Flying Cross by Fechheimer Item FX7120, Color: Silver Tan and OD Green; Sizes: 2XL - 5XL. Brand Specific or Approved Equal.

1.3.1.21. Women's Cross FX Class B Short Sleeve Duty Shirt Flying Cross by Fechheimer Item FX7100W, Color: Silver Tan and OD Green; Sizes: 30-52. Brand Specific or Approved Equal.

1.3.1.22. Women's Cross FX Class B Long Sleeve Duty Shirt Flying Cross by Fechheimer, Item FX7120W, Colors: Silver Tan and OD Green; Sizes: 30 - 52 Regular and Long Length.

Brand Specific or Approved Equal.

1.3.1.23. Men's Performance Short Sleeve Polo Shirt by 5.11 Tactical, Item 71049, Colors: Silver Tan, TDU Green and LE Green; Sizes: XS - XL Regular and Tall. Brand Specific or Approved Equal.

1.3.1.24. Men's Performance Short Sleeve Polo Shirt by 5.11 Tactical, Item 71049, Colors: Silver Tan, TDU Green and LE Green; Sizes: 2XL - 5XL Regular and Tall. Brand Specific or Approved Equal

1.3.1.25. Men's Performance Long Sleeve Polo Shirt by 5.11 Tactical, Item 72049 Color: LE Green, Sizes S - XL Regular. Brand Specific or Approved Equal.

1.3.1.26. Men's Performance Long Sleeve Polo Shirt by 5.11 Tactical, Item 72049 Color: LE Green, Sizes 2XL - 3XL Regular. Brand Specific or Approved Equal.

1.3.1.27. Men’s Blauer Flexrs Short Sleeve Armorskin Base Shirt, Item 8362, Color: OD Green, Sizes XS – XL Regular and Tall lengths. Brand Specific or Approved Equal.

1.3.1.28. Men’s Blauer Flexrs Short Sleeve Armorskin Base Shirt, Item 8362, Color: OD Green, Sizes 2XL – 3XL Regular and Tall lengths. Brand Specific or Approved Equal.

1.3.1.29. Women’s Blauer Flexrs Short Sleeve Armorskin Base Shirt, Item 8362W, Color: OD Green Sizes XS – XL. Brand Specific or Approved Equal.

1.3.1.30. Women’s Blauer Flexrs Short Sleeve Armorskin Base Shirt, Item 8362W, Color: OD Green, Sizes 2XL – 3XL. Brand Specific or Approved Equal.

1.3.1.31. Men’s Blauer Flexrs Long Sleeve Armorskin Base Shirt, Item 8361, Color: OD Green, Sizes XS – XL, Sleeve Lengths 31”, 33”, 35”, 37”, and 39”. Brand Specific or Approved Equal.

1.3.1.32. Men’s Blauer Flexrs Long Sleeve Armorskin Base Shirt, Item 8361, Color: OD Green, Sizes 2XL – 3XL, Sleeve Lengths 31”, 33”, 35”, 37”, and 39”. Brand Specific or Approved Equal.

1.3.1.33. Women’s Blauer Flexrs Long Sleeve Armorskin Base Shirt, Item 8361W, Color: OD Green, Sizes XS – XL. Brand Specific or Approved Equal.

1.3.1.34. Women’s Blauer Flexrs Long Sleeve Armorskin Base Shirt, Item 8361W, Color: OD Green Sizes 2XL – 3XL. Brand Specific or Approved Equal.

1.3.1.35. Men’s Blauer Flexrs Short Sleeve Supershirt, Item 8676, Color: OD Green, Sizes XS – XL, Regular and Tall lengths. Brand Specific or Approved Equal.

1.3.1.36. Men’s Blauer Flexrs Short Sleeve Supershirt, Item 8676, Color: OD Green, Sizes 2XL – 3XL, Regular and Tall lengths. Brand Specific or Approved Equal.

1.3.1.37. Women’s Blauer Flexrs Short Sleeve Supershirt, Item 8676W, Color: OD Green, Sizes 28

– 44. Brand Specific or Approved Equal.

1.3.1.38. Women’s Blauer Flexrs Short Sleeve Supershirt, Item 8676W, Color: OD Green, Sizes 46

– 50. Brand Specific or Approved Equal.

1.3.1.39. Men’s Blauer Flexrs Long Sleeve Supershirt, Item 8671, Color: OD Green, Neck Sizes 14”

– 17.5”, Sleeve Lengths 31”, 33”, 35”, 37”, and 39”. Brand Specific or Approved Equal.

1.3.1.40. Men’s Blauer Flexrs Long Sleeve Supershirt, Item 8671, Color: OD Green, Neck Sizes 18”

– 22.5”, Sleeve Lengths 31”, 33”, 35”, 37”, and 39”. Brand Specific or Approved Equal.

1.3.1.41. Women’s Blauer Flexrs Long Sleeve Supershirt, Item 8671W, Color: OD Green, Sizes 28

– 44, Regular and Tall length. Brand Specific or Approved Equal.

1.3.1.42. Women’s Blauer Flexrs Long Sleeve Supershirt, Item 8671W, Color: OD Green, Sizes 46

- 50, Regular and Tall length. Brand Specific or Approved Equal.

1.3.1.43. Ufx Short Sleeve Tactical Polo by Elbeco, Item K5131, Color: Black, Sizes XS – XL Regular. Brand Specific or Approved Equal.

1.3.1.44. Ufx Short Sleeve Tactical Polo by Elbeco, Item K5131, Color: Black, Sizes 2XL – 3XL Regular, Medium – 3XL Tall. Brand Specific or Approved Equal.

1.3.1.45. Ufx Long Sleeve Tactical Polo by Elbeco, Item K5141, Color: Black, Sizes XS – XL Regular. Brand Specific or Approved Equal.

1.3.1.46. Ufx Long Sleeve Tactical Polo by Elbeco, Item K5141, Color: Black, Sizes 2XL – 3XL Regular, Medium – 3XL Tall. Brand Specific or Approved Equal.

1.3.1.47. Unisex, ArmorSkin Suspension System, Blauer Item 174-1, Color: Black, Size: One Size Fits All, Lengths: Short, Regular, Tall. Brand Specific or Approved Equal.

1.3.2. Trousers and Shorts

1.3.2.1. Men's Class A Trouser with Leg Stripe, Flying Cross by Fechheimer Item 47280, Color:

Forest Green, Size: Short Rise 28 - 40 (Even Only). Brand Specific.

1.3.2.2. Men's Class A Trouser with Leg Stripe, Flying Cross by Fechheimer Item 47280, Color:

Forest Green, Size: Regular Rise 28 - 60 (Even Only Over 38). Brand Specific.

1.3.2.3. Men's Class A Trouser with Leg Stripe, Flying Cross by Fechheimer Item 47280, Color:

Forest Green, Size: Long Rise 32 - 42 (Even Only). Brand Specific.

1.3.2.4. Women's Class A Trouser with Leg Stripe, Flying Cross by Fechheimer Item 47280W, Color: Forest Green, Size: 4 – 24 (Even only). Brand Specific.

1.3.2.5. Men's Vertx Fusion Flex Tactical Pants by Fechheimer, Item F1VTX1201, Colors: OD Green and Desert Tan, Sizes: Waist 28 - 54 (Even only), Length 32 - 36 (Even only) and unhemmed. Brand Specific or Approved Equal.

1.3.2.6. Women's Vertx Fusion Flex Tactical Pants by Fechheimer, Item F1VTX1201W, Colors:

OD Green and Desert Tan, Sizes Waist 26 - 34 (Even only), Length 30 - 34 (Even only).

Brand Specific or Approved Equal.

1.3.2.7. 5.11 Tactical Men's Taclite Pro Short with 9.5" Inseam, Item 73287, Color: TDU Green, Sizes: 28 - 44 (Even Only). Brand Specific or Approved Equal.

1.3.2.8. 5.11 Tactical Men's Taclite Pro Short with 11" Inseam, Item 73308, Color: TDU Green, Sizes: 28 - 44 (Even Only). Brand Specific or Approved Equal.

1.3.2.9. 5.11 Tactical Women's Taclite Pro Short with 9" Inseam, Item 63071, Color: TDU Green, Sizes 2 – 20 (Even only). Brand Specific or Approved Equal.

1.3.2.10. Men’s Blauer Flexrs Covert Tactical Pants, Item 8666, Color: OD Green, Sizes 26 – 42, Regular and Tall. Brand Specific or Approved Equal.

1.3.2.11. Men’s Blauer Flexrs Covert Tactical Pants, Item 8666, Color: OD Green, Sizes 43 – 54 (even sizes only over 46), Regular and Tall. Brand Specific or Approved Equal.

1.3.2.12. Women’s Blauer Flexrs Covert Tactical Pants, Item 8666W, Color: OD Green, Sizes 00 – 22 (Even only), Regular and Tall. Brand Specific or Approved Equal.

1.3.2.13. Women’s Blauer Flexrs Covert Tactical Pants, Item 8666W, Color: OD Green, Sizes 24 – 30 (Even only), Regular and Tall. Brand Specific or Approved Equal.

1.3.3. Outerwear and Rainwear

1.3.3.1. Tacshell Jacket Only, by Blauer Item 9820, Color: OD Green, Sizes: XS – XL. ID panels are not required. Brand Specific or Approved Equal.

1.3.3.2. Tacshell Jacket Only, by Blauer Item 9820, Color: OD Green, Sizes: 2XL -3XL. ID Panels are not required. Brand Specific or Approved Equal.

1.3.3.3. Soft Shell Liner Only by Blauer Item 4660, Color: OD Green, Sizes XS – XL. Brand Specific or Approved Equal.

1.3.3.4. Soft Shell Liner Only by Blauer Item 4660, Color: OD Green Sizes 2XL - 3XL. Brand Specific or Approved Equal.

1.3.3.5. Fleece-Lined V-neck Sweater by Blauer, Item 225, Color: Black, Sizes XS – XL regular and tall. Brand Specific or Approved Equal.

1.3.3.6. Fleece-Lined V-neck Sweater by Blauer, Item 225, Color: Black, Sizes 2XL – 3XL regular and tall. Brand Specific or Approved Equal.

1.3.3.7. Tru-Spec H2O Proof Gen2 ECWCS Parka by Atlanco, Item 2028, Color: OD Green, Sizes:

SM - 3XL (Regular) and MED - 2XL (Long). Brand Specific or Approved Equal.

1.3.3.8. Tru-Spec H20 Proof ECWCS Pants by Atlanco, Item 2047, Color: OD Green, Sizes: SM - 3XL (Regular) and MED - 2XL (Long). Brand Specific or Approved Equal.

1.3.3.9. Flying Cross DutyGuard HT Pullover, Item F1 57100, Color: OD Green, Silver Tan, Sizes XS – XL Short, XS - 2XL Regular. Brand Specific or Approved Equal.

1.3.3.10. Flying Cross DutyGuard HT Pullover, Item F1 57100, Color: OD Green, Silver Tan, Sizes 3XL - 5XL Regular, and M – 5XL Long. Brand Specific or Approved Equal.

1.3.3.11. 4-in-1 Patrol Jacket 2.0 by 5.11 Tactical, Item 48359, Color: Sheriff Green, Sizes SM – Large Short, SM – 3XL Regular. Brand Specific.

1.3.3.12. 4-in-1 Patrol Jacket 2.0 by 5.11 Tactical, Item 48359, Color: Sheriff Green, Sizes SM – 3XL Tall. Brand Specific.

1.3.3.13. United Uniform Safety Vest, Item UM127, Color: Lime Green, Sizes XS – XL Brand specific or approved equal. This item is to have the word “OFFICER” printed on the back of the vest at no additional cost to the ordering agency.

1.3.3.14. United Uniform Safety Vest, Item UM127, Color: Lime Green, Sizes 2XL – 5XL Brand specific or approved equal. This item is to have the word “OFFICER” printed on the back of the vest at no additional cost to the ordering agency.

1.3.4. Footwear

1.3.4.1. Unisex Academy Oxford by Thorogood, Item 834-6041, Color: Black, Sizes: Medium, Wide and Extra Wide, 3 – 15 (Whole sizes only over 11.5). Brand Specific or Approved Equal.

1.3.4.2. Men's Uninsulated Acadia Boot by Danner, Item 21210, Color: Black, Sizes: 6 – 16 (Whole sizes only over 11.5). Brand Specific or Approved Equal.

1.3.4.3. Women's Uninsulated Acadia Boot by Danner, Item 21210W, Color: Black, Sizes: 5 - 10.

Brand Specific or Approved Equal.

1.3.4.4. Men's Insulated Acadia 400 Boot by Danner, Item 22600, Color: Black, Sizes: 7 – 15 (Whole sizes only over 11.5). Brand Specific or Approved Equal.

1.3.4.5. Women's Insulated Acadia 400 Boot by Danner, Item 22600W, Color: Black, Sizes: 5 - 10.

Brand Specific or Approved Equal.

1.3.4.6. Men’s Kinetic 8” Boot, Gore Tex by Danner, Item 28010, Color: Black, Sizes: Med and Wide 6 – 16 (Whole sizes only over 11.5). Brand Specific or Approved Equal.

1.3.4.7. Men's Kinetic 6" Side Zip Boot, Gore Tex by Danner, Item 28017 Color: Black, Sizes: Med and Wide 6 through 16 (Whole Sizes Only Over 11.5). Brand Specific or Approved Equal.

1.3.4.8. Men's Kinetic 8" Side Zip Boot, Gore Tex by Danner, Item 28012 Color: Black, Sizes: Med and Wide 6 - 16 (Whole Sizes Only Over 11.5). Brand Specific or Approved Equal.

1.3.4.9. Men's Muckmaster 16 Inch Hi Boot by Muck Boots, Item MMH-500A-BL-050, Color: Black, Sizes: 5 – 15 (Whole sizes only). Brand Specific or Approved Equal.

1.3.4.10. Women’s 5.11 Tactical 8” A.T.A.C. Storm 2.0 Duty Boot, Item 12406, Color: Black, Sizes 5 – 10. Brand Specific or Approved Equal.

1.3.4.11. Men’s Under Armour 8” Stellar G2 Waterproof Tactical Boots, Item 3024950, Color: Black, Sizes 6 – 15 (Whole Sizes only over 12.5). Brand Specific or Approved Equal.

1.3.4.12. Men’s Under Armour 8” Stellar G2 Wide Width Waterproof Tactical Boots, Item 3028315, Color: Black, Sizes 6 – 15 (Whole sizes only over 12.5). Brand Specific or Approved Equal.

1.3.4.13. Women’s Under Armour 8” Stellar G2 Waterproof Boots, Item 3024951, Color: Black, Sizes 6 – 11 (Whole sizes only over 9.5). Brand Specific or Approved Equal.

1.3.4.14. Men’s Under Armour Stellar 8” Tactical Boot, Item 3028312, Color: Black, Sizes 6 – 15 (Whole sizes only over 12.5). Brand Specific or Approved Equal.

1.3.4.15. Men’s Under Armour Stellar 6” Mid Tactical Boot, Item 3028316, Color: Black, Sizes 6 – 15 (Whole sizes only over 12.5). Brand Specific or Approved Equal.

1.3.4.16. Women’s Under Armour Stellar 8” Tactical Boot, Item 3028724, Color: Black, Sizes 6 – 11 (Whole sizes only over 9.5). Brand Specific or Approved Equal.

1.3.4.17. Men’s Rocky Alpha Force 6” Waterproof Boot, Item FQ0002167, Color: Black, Sizes 3 – 16 regular and wide widths (Whole sizes only over 11.5). Brand Specific or Approved Equal.

1.3.4.18. Men’s Lowa R-6 GTX Waterproof Boot, Item 3106730999, Color: Black, Sizes 7.5 – 14 medium and wide widths (Whole sizes only over 11.5). Brand Specific or Approved Equal.

1.3.4.19. Women’s Lowa R-6 GTX WS Waterproof Boot, Item 3206720999, Color: Black, Sizes 5 –

11. Brand Specific or Approved Equal.

1.3.4.20. Men’s Danner Sonic 6” side-zip Waterproof Boot. Item 24430, Color: Black, Sizes 3 – 14 medium width, 7 – 14 wide width (Whole sizes only over 11.5). Brand Specific or Approved Equal.

1.3.4.21. Men’s Danner Scorch 6” side-zip Waterproof Boot. Item 25731, Color: Black, Sizes 6 – 14 medium width (Whole sizes only over 11.5). Brand Specific or Approved Equal.

1.3.4.22. Men’s Danner Scorch 8” side-zip Waterproof Boot. Item 25732, Color: Black, Sizes 6 – 14 medium width (Whole sizes only over 11.5). Brand Specific or Approved Equal.

1.3.4.23. Men’s Danner Lookout 8” side-zip Waterproof Boot. Item 23824, Color: Black, Sizes 6 – 14 medium and wide widths (Whole sizes only over 11.5). Brand Specific or Approved Equal.

1.3.4.24. Men’s Danner Resurgent lightweight 8” Waterproof Boot. Item 50111, Color: Black, Sizes 6 – 14 medium and wide widths (Whole sizes only over 11.5). Brand Specific or Approved Equal.

1.3.5. Hats and Hat Accessories

1.3.5.1. Hat, straw, Campaign, Double Brim by Stratton, Item S-40DB, Colors: Conservation Green and Black, Sizes 6 1/2 to 7 7/8. Brand Specific or Approved Equal, Custom item.

1.3.5.2. Hat, Felt, Campaign by Stratton, Item F-40, Colors: Conservation Green and Black, Sizes:

6 1/2 to 7 7/8. Brand Specific or Approved Equal, Custom item.

1.3.5.3. Rain Cover for Campaign Hat by Stratton, Item RC-MP, Color: Clear, Sizes Small – X- Large. Brand Specific or Approved Equal.

1.3.5.4. 3-Piece Hat Strap by Stratton, Item ST-3P-BK, Color: Black. Brand Specific or Approved Equal.

1.3.5.5. 1-Piece Hat Strap by Stratton, Item ST-1P-BK, Color: Black. Brand Specific or Approved Equal.

1.3.5.6. Hat Cord by Stratton, Item CD-SR, Color: Silver with Silver Acorns. Brand Specific or Approved Equal.

1.3.5.7. Hat Cord by Stratton, Item CD-GD, Color: Gold with Gold Acorns. Brand Specific or Approved Equal.

1.3.5.8. Taclite Uniform Cap by 5.11 Tactical, Item 89381, Color: Black, One Size Fits All. Brand Specific or Approved Equal.

1.3.6. Accessories

1.3.6.1. UNISEX QuickHeat Mock Turtleneck, by Blauer Item 8175, Color: Black, Sizes: XS - 2XL.

Brand Specific or Approved Equal.

1.3.6.2. UNISEX QuickHeat Mock Turtleneck, by Blauer Item 8175, Color: Black, Sizes: 3XL - 5XL.

Brand Specific or Approved Equal.

1.3.6.3. Men’s Under Armour Tactical Cold Gear Infrared base layer mock turtleneck, Item 1365388-001, Color: Black, Sizes Small – 3XL. Brand Specific.

1.3.6.4. Women’s Under Armour Tactical Cold Gear Infrared base layer mock turtleneck, Item 1365393-001, Color: Black, Sizes XS – XL. Brand Specific.

1.3.6.5. Broome Necktie, Clip-on, Item 45055 Polyester/Wool 3" Wide, 14 1/2" Long, Color:

Forestry Green. Brand Specific or Approved Equal.

1.3.6.6. Broome Necktie, Clip-on, Item 45015, Polyester/Wool 3" Wide, 18" Long, Color: Forestry Green. Brand Specific or Approved Equal.

1.3.6.7. Broome Necktie, Clip-on, Item 45045, Polyester/Wool 3" Wide, 20" Long, Color: Forestry Green. Brand Specific or Approved Equal.

1.3.6.8. Broome Necktie, Hook and Loop, Item 45455, Polyester/Wool 3” Wide, 14 ½” Long, Color:

OD Green. Brand Specific or Approved Equal.

1.3.6.9. Broome Necktie, Hook and Loop, Item 45095, Polyester/Wool 3” Wide, 18” Long, Color:

OD Green. Brand Specific or Approved Equal.

1.3.6.10. Broome Necktie, Hook and Loop, Item 45115, Polyester/Wool 3” Wide, 20” Long, Color:

OD Green. Brand Specific or Approved Equal.

1.3.6.11. Plain Garrison Belt 1.75" Wide Leather by Dutyman, Inc., Item 1611, Color: Black, with Silver and Gold buckle options, Sizes: 28" to 60". Brand Specific or Approved Equal.

1.3.6.12. Blauer Keeper Inner Belt, Item B014, Color: Black, Sizes: XS – 4XL. Brand Specific or Approved Equal.

1.3.6.13. Safariland 2.25” Border Patrol Belt, Item Model 146, Color: Plain Black with Brass and Chrome buckle options, Sizes: 24 – 52. Brand Specific or Approved Equal.

1.3.7. Duty Gear

This category was not awarded on this Contract.

1.3.8. Bid items not being evaluated

1.3.8.1. Embroidery, All Items, up to 5,000 stitches per piece.

1.3.8.2. Embroidery, All Items, 5,001 to 10,000 stitches per piece.

1.3.8.3. Embroidery, All Items, 10,001 to 20,000 stitches per piece.

1.3.8.4. Discount Off Contractor’s Retail Catalog Price List for Uniform Garments and Accessory Items Not Listed.

1.3.8.4.1. ODNR must ensure that any items they purchase from the Contractor’s catalog meet the scope of this Contract.

1.3.8.4.2. ODNR must ensure that any items they are purchasing from the Contractor’s catalog cannot be purchased from a requisite program or mandatory State contract prior to placing their order with the Contractor.

1.3.8.4.3. Bidder must provide its catalog of uniform garments and accessory items in the questionnaire as a part of its bid response.

1.3.8.5. Patch, cost per ODNR patch to be provided by the Contractor when required.

2 - STANDARD TERMS AND CONDITIONS

The State of Ohio Standard Terms and Conditions (revised 03/31/25) govern this Contract and are incorporated as if fully rewritten herein.

3 - CONTRACT SPECIFIC TERMS AND CONDITIONS

3.1 - AMENDMENT TO CONTRACT TERMS AND CONDITIONS

The following Amendments to the Contract Terms and Conditions do hereby become a part hereof. In the event that an amendment conflicts with the Contract Terms and Conditions, the Amendment will prevail.

3.2 - ORDER OF PRIORITY

The order of priority of the Contract will be the following: 1.) Specifications and Requirements; 2) Contract Specific Terms and Conditions; 3) Standard Terms and Conditions.

3.3 - DELIVERY

Custom items will be delivered to the participating agency within 60 days after receipt of order (ARO). All other items will be delivered to the participating agency within 30 days ARO. The delivery location will be noted on the purchase order issued by the participating agency.

3.4 - MINIMUM ORDER

The minimum dollar value of any order placed against this Contract for delivery F.O.B. destination, transportation charges prepaid and allowed, at any one time to one destination, shall not be less than $200. The minimum order value shall be firm for the life of the Contract.

For orders with a total value less than this minimum, shipment is to be made by freight, parcel post, express or commercial package delivery, whichever is the most economical method for proper delivery of the item, F.O.B.

destination, freight prepaid and added. The cost of transportation to the destination on such orders shall be added to the invoice. The receiving agency may require a copy of the freight invoice to substantiate any invoiced freight charges.

3.5 - REFERENCES TO ADDITIONAL TERMS

Any terms or conditions included in any Contractor-supplied documents including, but not limited to, price lists or descriptive literature are not enforceable.

3.6 - BRAND SPECIFIC

Where specified, the items listed are being bid by specified manufacturer brand pursuant to Ohio Administrative Code 123:5-1-10(D)(6). No other brands of products will be acceptable.

3.7 - BRAND SPECIFIC OR EQUAL

Where specified, the items listed are being bid as Brand Name or Approved Equal in accordance with Ohio Administrative Code 123:5-1-10(D)(4). Bidders who offer alternate items to the Brand Names listed must provide detailed written justification with their Bid, describing how the alternate items offered meet or exceed the Brand Name items specified. The specifications for the Brand Names listed are considered necessary only to establish functional requirements. Proprietary design, exact dimensions, capacities, or restrictive features will not preclude acceptance of other recognized alternates meeting comparable performance requirements as determined by the State. Bidder signifies compliance or non-compliance with specifications by listing and outlining all deviations from specifications on company letterhead and returning it with the bid. Failure to provide this information may deem the bid not responsive. If the alternate item is not deemed to be an approved equal to the Brand Name item, the bid may be deemed not responsive.

https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C_3-31-25.pdf

3.8 - SUBSTITUTION OF ITEMS

During the term of the Contract, the Contractor may have a need to substitute alternate manufacturer brand/style/items other than those agreed to under the Contract. Prior to the provision of any alternate however, the Contractor must notify DAS in writing and obtain written permission from the DAS Office of Procurement Services for use of any alternate item(s). DAS may require samples prior to the approval of any alternate item(s).

Failure to comply with this clause shall be considered a material default.

3.9 - ALTERNATE DELIVERY

In circumstances where the anticipated lead time for the products in this Contract will exceed the delivery requirements set forth in Contract section 3.3 DELIVERY, the Contractor will work with the ordering agency to establish a mutually agreed upon alternate delivery date. The Contractor must notify the ordering agency in writing as soon as they are made aware that products will not be arriving in time to meet the delivery lead time required in Contract section 3.3 DELIVERY. Any request for an alternate delivery date must be accompanied by documentation from the manufacturer illustrating the affected item lead times and the date the Contractor placed the order with the manufacturer to corroborate the need for an alternate delivery date.

3.10 - SWEATSHOP FREE

Bidder certifies that all facilities used for the production of the supplies or performance of services offered in the bid are in compliance with applicable domestic labor, employment, health and safety, environmental and building laws. This certification applies to any and all suppliers and/or subcontractors used by the Bidder in furnishing the supplies or services described in the bid and awarded to the Bidder. If DAS receives a complaint alleging non-compliance with sweatshop free requirements, DAS may enlist the services of an independent monitor to investigate allegations of such non-compliance on the part of the Contractor, any sub-contractors or suppliers used by the Contractor in performance of the Contract. If allegations are proven to be accurate, the Contractor will be advised by DAS of the next course of action to resolve the complaint and the Contractor will be responsible for any costs associated with the investigation. Items that will be considered in an investigation include, but are not limited to standards for wages, occupational safety and work hours.

3.11 - FIXED PRICE WITH ECONOMIC ADJUSTMENT

The contract price(s) for items listed in this Contract will remain firm for the first 12 months duration of the contract.

Thereafter, the Contractor may submit a request to increase their price(s) to be effective 30 calendar days after acceptance by DAS. No price adjustment will be permitted prior to the effective date of the increase received by the Contractor from its suppliers, or on purchase orders that are already being processed, or on purchase orders that have been filled and are awaiting shipment. If the Contractor receives orders requiring quarterly delivery, the increase will apply to all deliveries made after the effective date of the price increase.

The price increase must be supported by a general price increase in the cost, due to increases in the cost of raw materials, labor, freight, Workers' Compensation and/or Unemployment Insurance, etc. Detailed documentation, to include a comparison list of the contract items and proposed price increases, must be submitted to support the requested increase. Supportive documentation should include, but is not limited to: copies of the old and the current price lists or similar documents which indicate the original base cost of the product to the Contractor and the corresponding increase, and/or copies of correspondence sent by the Contractor's supplier on the supplier's letterhead, which contain the above price information and explains the source of the increase in such areas as raw materials, freight, fuel or labor, etc.

Should there be a decrease in the cost of the finished product due to a general decline in the market or some other factor, the Contractor is responsible to notify DAS immediately. The price decrease adjustment will be incorporated into the contract and will be effective on all purchase orders issued after the effective date of the decrease. If the price decrease is a temporary decrease, such should be noted on the invoice. In the event that the temporary decrease is revoked, the contract pricing will be returned to the pricing in effect prior to the temporary decrease.

For quarterly deliveries, any decrease will be applied to deliveries made after the effective date of the decrease.

Failure to comply with this provision will be considered as a default and will be subject to the “Suspension/Termination” and the “Contract Remedies” sections of the “Standard Contract Terms and Conditions”.

Price adjustments for items included in the Contractor’s retail catalog that are not listed in this Contract do not require approval from DAS but must be presented to ODNR prior to the effective date of the increase.

4 - INVITATION TO BID INSTRUCTIONS

Instructions, Terms and Conditions for Bidding that apply to the solicitation.

5 - SPECIAL INSTRUCTIONS TO BIDDERS

5.1 - EVALUATION

Bids will be evaluated in accordance with Article I-15 of the “Instructions to Bidders”. In addition, the State will calculate the total cost by multiplying the estimated usage of each evaluated item by the bidder's offered price, then summing the results to determine the lowest responsive and responsible bidder.

5.2 - CONTRACT AWARD

The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost of all evaluated items by the estimated usage listed in the item grid and then adding each of the totals together to arrive at a total for all evaluated items. Failure to bid all required items may result in the bidder being deemed not responsive.

5.3 - PRODUCT SAMPLES

The bidder(s) may be required to submit samples of the supplies being offered. The samples will be used in the evaluation process to determine the lowest responsive and responsible bidder. If not included as part of their bid response, the bidder will be required to provide the samples within seven calendar days after notification. Failure to provide the samples within the stated time period will result in the bidder being deemed not responsive. After award of the contract, the samples will be used as a basis of comparison with actual product delivered under contract. Any variation between the samples and product being delivered will be considered as an event of default.

Any variations between the samples and actual product being delivered that are due to manufacturer changes may be acceptable and shall require prior written approval from DAS.

5.4 - DESCRIPTIVE LITERATURE

The Bidder may be required to submit descriptive literature of the supplies or services being offered. If requested, the literature will be used in the evaluation process to determine the lowest responsive and responsible bidder. If not provided as part of the bid response, the Bidder must provide said literature within seven calendar days after request/notification by the Office of Procurement Services to do so. Failure of the bidder to furnish descriptive literature either as part of their bid response or within the time specified herein will deem the bidder not responsive.

5.5 - MANUFACTURER OR AUTHORIZED DISTRIBUTOR

Bidders responding to this Invitation to Bid must be an authorized distributor or manufacturer of the items they are bidding. Bidders may be required to submit documentation with their bid response certifying that they are the manufacturer or an authorized distributor of the manufacturer of the items being bid via the Questionnaire. If requested, Bidders shall submit certification attesting that they are the manufacturer, or an authorized distributor of the items being bid. This certification must be on the manufacturer’s letterhead, signed by a duly authorized employee of the manufacturer. If not provided as part of the bid response, the Bidder must provide said statement within seven calendar days after request/notification by the Office of Procurement Services. Failure to submit the certification within the stated time period may result in the bid response being deemed as not responsive.

https://procure.ohio.gov/pdf/OhioBuys_ITB_Instructions_to_Bidders_030921.pdf