ITB025350_Contract_V1.pdf

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT SERVICES

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: DAS - WATER FILTRATION FILTERS

CONTRACT No.: ITB025350

CONTRACT ID: 25350

EFFECTIVE DATES: 5/1/2025 to 4/30/2028

SUPPLIER: Solid Blend Technologies, Inc.

The Department of Administrative Services has accepted bids submitted in response to Invitation to Bid No.

(SRC0000025988). The evaluation of the bid response(s) has been completed. The bidder(s) listed herein have been determined to be the lowest responsive and responsible bidder(s) and have been awarded a contract for the items(s) listed. The respective bid response, including the Instructions to Bidders and Standard Terms and Conditions, special contract terms & conditions, any bid addenda, specifications, pricing schedules and any attachments incorporated by reference and accepted by DAS become a part of this Requirements Contract.

This Requirements Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

CONTRACT RENEWAL. This Contract may be renewed after the ending date of the Contract solely at the discretion of the Contracting Agency for a period of one month. Any further renewals will be by mutual agreement between the Contractor and the Contracting Agency for any number of times and for any period of time. The cumulative time of all mutual renewals may not exceed 24 months unless the Contracting Agency determines that additional renewal is necessary.

This Requirements Contract is available to Ohio Department of Administrative Services, as applicable.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as advertised in the Invitation to Bid.

This Requirements Contract and any Amendments thereto are available from the OhioBuys public portal at the following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepa ge

Signed: _____________________________________________________________________

Kathleen C. Madden, Director Date https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

1 - SPECIFICATIONS AND REQUIREMENTS

1.1 SCOPE:

1.1.1 The State of Ohio Office of Properties and Facilities (OPF) has requirements for water filtration filters. Table 1 indicates the specifications and requirements of the supplies. Items will be the exact brand, model, and units of measure specified. Installation of the filters will be performed by OPF.

1.1.2 These materials and supplies will be delivered to various OPF-managed locations listed in Table 2, according to the Purchase Order issued by DAS.

1.1.2.1 Contractor will deliver, as indicated, within five (5) business days of request.

1.1.2.2 Contractor responsible to provide all necessary equipment and personnel to offload product.

1.1.2.3 Contractor shall deliver the product to the building location, as required by DAS.

1.2 SPECIFICATIONS

Table 1. Water Filtration Product Requirements

Item # Manufacturer Description

133100 NuStream Filtration (Proprietary)

40" L x 2.5” D, CMF(Charged Membrane Filter} Legionella Barrier Cartridge, 222 O-ring, 0.02 micron

AMMB

P5A401SD

or

S-F-MJ

Pnucor Filtration or

The Carey Company or

Equivalent

Melt Blown, Polypro,5 Micron, 40" L x 2.5” D with 1” nominal ID, cartridge filter, flat ends

S-F_PPO-1A-

40-N-NS-PC-

222F

The Carey Company or

Equivalent

40" L x 2.5” OD, Polypropylene Cage, 1 micron, silicon seal, encaps: 222/fin

DSU-H Nephros Inline Water Filter (180 day) S100 or

AT30361

Nephros or

Aqua Tools Handheld Shower Filter (90 day)

53100C Elkway WaterSentry Lead + Microplastics NSF/ANSI Certified 3000-Gal 12 Month Filter. Nominal: 3 1/8” D x 9 ½” L

Note: Equivalent filters must be approved by DAS.

Table 2. OPF Building Locations for delivery purposes only. No bid inquiries can be made to the facilities.

County Location

Office Building

Address

Phone

Hours of

Receipt and Delivery

Cuyahoga Lausche State

Office Building (Lausche)

615 Superior Avenue, Cleveland, OH 44113 216-787-3840 8:00am-4:00pm

Franklin 25 S Front (25 SF) 25 South Front Street, Columbus, OH 43215 614-466-2400 8:00am-4:00pm

Franklin Riffe Center for

Government & Arts (Riffe)

77 S. High Street, Columbus, OH 43215 614-644-5391 8:00am-4:00pm

Franklin Rhodes State

Office Tower (Rhodes)

30 E. Broad Street, Columbus, OH 43215 614-466-7361 8:00am-4:00pm

Franklin North High

Complex (NHC)

246 North High Street, and

35 E. Chestnut St., Columbus, OH 43215 614-387-1133 8:00am-4:00pm

Franklin 4200 Surface Road (Surface)

4200 Surface Road

Columbus, OH 43228

614-466-2400 8:00am-4:00pm

Franklin State of Ohio Computer Center (SOCC)

1320 Arthur E. Adam Dr., Columbus, Ohio 43221 614-644-3804 8:00am-4:00pm

Licking 8995 E. Main 8995 E. Main Street

Reynoldsburg, Ohio 43068 614-466-2400 8:00am-4:00pm

Additional Facilities, managed by DAS, may be added to the Contract through negotiation and amendment.

Pricing for any additional facilities must be in line with the current Contract pricing.

Orders are anticipated to be placed twice per year.

1.3 BIDDERS MUST COMPLETE THE FOLLOWING COST ALLOCATION CATEGORIES:

Cost Allocation: As a baseline for evaluation of price adjustment requests for this Contract, Bidders shall indicate the percentage of total costs for the following cost elements. The sum of all percentages must equal one hundred percent. Bidders may add additional cost categories if appropriate. Failure to complete the following cost category information may render your bid not responsive.

ADMINISTRATIVE

COST PERCENTAGE

LABOR COST

PERCENTAGE

MATERIALS COST

PERCENTAGE

TRANSPORTATION

COST PERCENTAGE TOTAL

100%

CONTRACTOR RESPONSIBILITIES. The Contractor must meet all ITB requirements and perform Work as defined in the Scope of Work.

2 - STANDARD TERMS AND CONDITIONS

State of Ohio Standard Terms and Conditions (revised 03/01/24) will apply to this Contract.

3 - CONTRACT SPECIFIC TERMS AND CONDITIONS

3.1 - ORDER OF PRIORITY

The order of priority of the Contract will be the following: 1.) Specifications and Requirements; 2) Contract Specific Terms and Conditions; 3) Standard Terms and Conditions.

3.2 - AMENDMENT TO CONTRACT TERMS AND CONDITIONS

The following Amendments to the Contract Terms and Conditions do hereby become a part hereof. In the event that an amendment conflicts with the Contract Terms and Conditions, the Amendment will prevail.

3.3 - DESCRIPTIVE LITERATURE

The Bidder may be required to submit descriptive literature of the supplies or services being offered. If requested, the literature will be used in the evaluation process to determine the lowest responsive and responsible bidder. If not provided as part of the bid response, the Bidder must provide said literature within seven (7) calendar days after request/notification by the Office of Procurement Services to do so. Failure of the bidder to furnish descriptive literature either as part of their bid response or within the time specified herein will deem the bidder not responsive.

3.4 - PRODUCT SAMPLES

The bidder(s) may be required to submit samples of the supplies being offered. The samples will be used in the evaluation process to determine the lowest responsive and responsible bidder. If not included as part of their bid response, the bidder will be required to provide the samples within seven (7) calendar days after notification.

Failure to provide the samples within the stated time period will result in the bidder being deemed not responsive.

After award of the contract, the samples will be used as a basis of comparison with actual product delivered under contract. Any variation between the samples and product being delivered will be considered as an event of default.

Any variations between the samples and actual product being delivered that are due to manufacturer changes may be acceptable and shall require prior written approval from DAS.

3.5 - FIXED PRICE WITH ECONOMIC ADJUSTMENT

The contract prices(s) will remain firm for the first twelve (12) months duration of the contract. Thereafter, the Contractor may submit a request to increase their price(s) to be effective sixty (60) calendar days after acceptance by DAS. No price adjustment will be permitted prior to the effective date of the increase received by the Contractor from its suppliers, or on purchase orders that are already being processed, or on purchase orders that have been filled and are awaiting shipment. If the Contractor receives orders requiring quarterly delivery, the increase will apply to all deliveries made after the effective date of the price increase.

The price increase must be supported by a general price increase in the cost, due to increases in the cost of raw materials, labor, freight, Workers' Compensation and/or Unemployment Insurance, etc. Detailed documentation, to include a comparison list of the contract items and proposed price increases, must be submitted to support the requested increase. Supportive documentation should include, but is not limited to: copies of the old and the current price lists or similar documents which indicate the original base cost of the product to the Contractor and the corresponding increase, and/or copies of correspondence sent by the Contractor's supplier on the supplier's letterhead, which contain the above price information and explains the source of the increase in such areas as raw materials, freight, fuel or labor, etc.

Should there be a decrease in the cost of the finished product due to a general decline in the market or some other factor, the Contractor is responsible to notify DAS immediately. The price decrease adjustment will be incorporated into the contract and will be effective on all purchase orders issued after the effective date of the decrease. If the price decrease is a temporary decrease, such should be noted on the invoice. In the event that the temporary decrease is revoked, the contract pricing will be returned to the pricing in effect prior to the temporary decrease.

For quarterly deliveries, any decrease will be applied to deliveries made after the effective date of the decrease.

Failure to comply with this provision will be considered as a default and will be subject to the “Suspension/Termination” and the “Contract Remedies” sections of the “Standard Contract Terms and Conditions”.

https://procure.ohio.gov/static/TCond/Standard_T_C%203-1-24.pdf

3.6 - DELIVERY

Supplies will be delivered to the participating agency within five (5) days after receipt of order. The delivery location will be noted on the purchase order issued by the participating agency.

4 - INVITATION TO BID INSTRUCTIONS

Instructions, Terms and Conditions for Bidding that apply to the solicitation.

5 - SPECIAL INSTRUCTIONS TO BIDDERS

5.1 - BRAND SPECIFIC

Where applicable, the items listed are being bid by specified manufacturer brand pursuant to Ohio Administrative Code 123:5-1-10(D)(6). No other brands of products will be acceptable.

5.2 - CONTRACT AWARD

The contract will be awarded to the lowest responsive and responsible bidder by specified manufacturer brand pursuant to Ohio Administrative Code 123:5-1-10(D)(6). No other brands of products will be acceptable.

5.3 - EVALUATION

Bids will be evaluated in accordance with Article I-15 of the “Instructions to Bidders”. In addition, the state will: In addition, the state will: the state will determine the low lot total by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items.

https://procure.ohio.gov/pdf/OhioBuys_ITB_Instructions_to_Bidders_030921.pdf