ITB012632_Contract.pdf

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT SERVICES

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: Corrugated Sheeting

CONTRACT No.: ITB012632

CONTRACT ID: 12632

EFFECTIVE DATES: 8/1/2023 to 7/31/2026

SUPPLIER: Square One Solutions, LLC

The Department of Administrative Services has accepted bids submitted in response to Invitation to Bid No.

SRC0000010681. The evaluation of the bid response(s) has been completed. The bidder(s) listed herein have been determined to be the lowest responsive and responsible bidder(s) and have been awarded a contract for the items(s) listed. The respective bid response, including the Instructions to Bidders and Standard Terms and Conditions, special contract terms & conditions, any bid addenda, specifications, pricing schedules and any attachments incorporated by reference and accepted by DAS become a part of this Requirements Contract.

This Requirements Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

CONTRACT RENEWAL. This Contract may be renewed after the ending date of the Contract solely at the discretion of the Contracting Agency for a period of one month. Any further renewals will be by mutual agreement between the Contractor and the Contracting Agency for any number of times and for any period of time. The cumulative time of all mutual renewals may not exceed thirty-six (36) months unless the Contracting Agency determines that additional renewal is necessary.

This Requirements Contract is available to Ohio Department of Rehabilitation and Correction, as applicable.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as advertised in the Invitation to Bid.

This Requirements Contract and any Amendments thereto are available from the OhioBuys public portal at the following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: _____________________________________________________________________ Kathleen C. Madden, Director Date https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

1 SPECIFICATIONS AND REQUIREMENTS

1.1 SCOPE The intent of this solicitation is to establish a contract for the supply of corrugated sheeting as required by the Ohio Department of Rehabilitation and Correction (ODRC), Ohio Penal Industries (OPI) corrugated manufacturing shop.

1.2 CLASSIFICATION The corrugated sheeting shall fall into one of the following classifications.

1.2.1 Single wall, double faced, with white liner on one side.

1.2.1.1 Burst test rated at 200 lbs.

1.2.1.2 Type B flutes.

1.2.1.3 Sheet sizes as ordered:

1.2.1.3.1 Minimum sheet size of 15” x 15”

1.2.1.3.2 Maximum sheet size of 75” x 125”

1.2.2 Single wall, double faced, manufactured from 50% or greater post-consumer recycled content.

1.2.2.1 Burst test rated at 200 lbs.

1.2.2.2 Type B flutes.

1.2.2.3 Sheet sizes as ordered:

1.2.2.3.1 Minimum sheet size of 15” x 15”

1.2.2.3.2 Maximum sheet size of 75” x 125”

1.2.3 Single wall, double faced, with white liner on one side.

1.2.3.1 Burst test rated at 200 lbs.

1.2.3.2 Type C flutes.

1.2.3.3 Sheet sizes as ordered:

1.2.3.3.1 Minimum sheet size of 15” x 15”

1.2.3.3.2 Maximum sheet size of 65” x 120”

1.2.4 Single wall, double faced.

1.2.4.1 Burst test rated at 200 lbs.

1.2.4.2 Type C flutes.

1.2.43 Sheet sizes as ordered:

1.2.4.3.1 Minimum sheet size of 15” x 15”

1.2.4.3.2 Maximum sheet size of 75” x 125”

1.2.5 Double wall, triple faced.

1.2.5.1 Burst test rated at 200 lbs.

1.2.5.2 Types B and C flutes.

1.2.53 Sheet sizes as ordered:

1.2.5.3.1 Minimum sheet size of 15” x 15”

1.2.5.3.2 Maximum sheet size of 75” x 125”

1.2.6 Single wall, double faced.

1.2.6.1 Burst test rated at 275 lbs.

1.2.6.2 Type C flutes.

1.2.63 Sheet sizes as ordered:

1.2.6.3.1 Minimum sheet size of 15” x 15”

1.2.6.3.2 Maximum sheet size of 75” x 125”

1.2.7 Single wall, double faced, with white liner on one side.

1.2.7.1 Burst test rated at 275 lbs.

1.2.7.2 Type C flutes.

1.2.7.3 Sheet sizes as ordered:

1.2.7.3.1 Minimum sheet size of 15” x 15”

1.2.7.3.2 Maximum sheet size of 65” x 120”

1.3 APPLICABLE DOCUMENTS The following documents, in whole or in part as to the limitations of these specifications, shall apply:

1.3.1 Bursting Strength of Corrugated Board TAPPI T810

1.3.2 Edge Crush of Corrugated Board TAPPI T838 and T839

1.3.3 Basis Weight Determination ASTM D646

1.4 SPECIFICATIONS

1.4.1 Material Construction

1.4.1.1 All corrugated sheeting shall be 100% virgin sulfate Kraft paper manufactured from wood pulp using sodium sulfate solution or equivalent process, unless noted otherwise for a particular classification of sheeting.

1.4.1.2 Liners shall be mottled, clay, or ECO white with one liner containing recycled ledger paper or equivalent materials.

1.4.2 Sheet Size Tolerance Corrugated sheeting shall be sized to the specifications as listed on the purchase orders.

1.4.3 Order Size Variance Orders are permitted with up to a ten percent (10%) underrun while order overrun is not permitted.

1.4.4 Workmanship There shall be no defects in the sheeting provided to the State which may impair serviceability.

Such defective products, as determined by the ordering agency or Office of Procurement Services, shall be returned immediately at the vendor's expense.

1.4.5 Packaging Sheets shall be properly packaged to insure safe delivery to the destination.

1.4.5.1 Orders shall be put in bales of 300 sheets per bundle with bales not exceeding 45” in height, however, bales are not required to be on a skid.

1.4.5.2 Bales may be double stacked.

1.4.5.3 Damaged sheets, due to improper packaging, will be returned at the Contractor's expense.

1.5 DELIVERY Supplies will be delivered to the participating agency within twenty-one (21) days after receipt of order. The delivery location will be noted on the purchase order issued by the participating agency.

1.5.1 While the State reserves the right to have supplies delivered to any institution in the State of Ohio, the primary delivery location is:

Mansfield Correctional Institution 1150 North Main Street Mansfield, OH 44901

1.5.2 Deliveries shall be made between 7:30 am and 1:30 pm, Monday through Friday. No deliveries will be accepted on State of Ohio holidays.

1.5.3 Contractors shall provide a minimum of 24 hours prior notice for deliveries.

1.6 ORDER PRICING BY PRODUCT CLASSIFICATON In the event that multiple sheet sizes of one product classification are ordered on the same purchase order, the cost per unit for each sheet size will be determined by calculating the total volume of all sheet sizes and using that total volume to determine the cost per unit (tier price) of all sheet sizes.

2 STANDARD TERMS AND CONDITIONS

State of Ohio Standard Terms and Conditions (revised 10/18/22) will apply to this Contract.

3 CONTRACT SPECIFIC TERMS AND CONDITIONS

3.1 AMENDMENT TO CONTRACT TERMS AND CONDITIONS The following Amendments to the Contract Terms and Conditions do hereby become a part hereof. In the event that an amendment conflicts with the Contract Terms and Conditions, the Amendment will prevail.

https://procure.ohio.gov/static/pdf/About_Procurement/Procurement_Policies/Standard_T_C_10_15_22.pdf

3.2 ORDER OF PRIORITY The order of priority of the Contract will be the following: 1.) Specifications and Requirements; 2) Contract Specific Terms and Conditions; 3) Standard Terms and Conditions.

3.3 MINORITY BUSINESS ENTERPRISE (MBE) SET ASIDE The State is committed to making more State contracts and opportunities available to minority business enterprises (MBE) certified by the State of Ohio pursuant to Section 123.151 of the Ohio Revised Code and Rule 123:2-15-01 of the Ohio Administrative Code, as those provisions may be amended, renumbered, replaced or otherwise modified. This solicitation is being issued as a minority set aside contract in accordance with Section 125.081 of the Ohio Revised Code. All suppliers must be an Ohio certified MBE as of the solicitation due/opening date. Pursuant to OAC 123:2-14-02 (V), suppliers are required to be certified in the appropriate UNSPS Code for the products, supplies, or services specified in the solicitation. If a certification application has been submitted that needs to be expedited to meet the solicitation due/opening date, contact the Minority Business Development Division at the Department of Development. For more information regarding Ohio MBE certification requirements, including a list of Ohio certified MBE businesses, please visit Development’s Minority Business Development Division web site.

Any supplier seeking to submit a response to this solicitation must provide a copy of its Ohio MBE certification with its response. The supplier must maintain a valid certification throughout the term of the Contract, including any renewals.

Failure to maintain a valid certification will be considered a breach of the Contract.

The UNSPS Commodity Code for this solicitation is 24112500.

3.4 FIXED PRICE WITH ECONOMIC ADJUSTMENT The contract prices(s) will remain firm for the first six (6) months duration of the contract. Thereafter, the Contractor may submit a request to increase their price(s) to be effective thirty

(30) calendar days after acceptance by DAS. No price adjustment will be permitted prior to the effective date of the increase received by the Contractor from its suppliers, or on purchase orders that are already being processed, or on purchase orders that have been filled and are awaiting shipment. If the Contractor receives orders requiring quarterly delivery, the increase will apply to all deliveries made after the effective date of the price increase.

The price increase must be supported by a general price increase in the cost, due to increases in the cost of raw materials, labor, freight, Workers' Compensation and/or Unemployment Insurance, etc. Detailed documentation, to include a comparison list of the contract items and proposed price increases, must be submitted to support the requested increase. Supportive documentation should include, but is not limited to: copies of the old and the current price lists or similar documents which indicate the original base cost of the product to the Contractor and the corresponding increase, and/or copies of correspondence sent by the Contractor's supplier on the supplier's letterhead, which contain the above price information and explains the source of the increase in such areas as raw materials, freight, fuel or labor, etc.

Should there be a decrease in the cost of the finished product due to a general decline in the market or some other factor, the Contractor is responsible to notify DAS immediately. The price decrease adjustment will be incorporated into the contract and will be effective on all purchase orders issued after the effective date of the decrease. If the price decrease is a temporary decrease, such should be noted on the invoice. In the event that the temporary decrease is revoked, the contract pricing will be returned to the pricing in effect prior to the temporary decrease. For quarterly deliveries, any decrease will be applied to deliveries made after the effective date of the decrease. Failure to comply with this provision will be considered as a default and will be subject to the “Suspension/Termination” and the “Contract Remedies” sections of the “Standard Contract Terms and Conditions”.

4 INVITATION TO BID INSTRUCTIONS

Instructions, Terms and Conditions for Bidding that apply to the solicitation.

5 SPECIAL INSTRUCTIONS TO BIDDERS

5.1 DESCRIPTIVE LITERATURE The Bidder may be required to submit descriptive literature of the supplies or services being offered. If requested, the literature will be used in the evaluation process to determine the lowest responsive and responsible bidder. If not provided as part of the bid response, the Bidder must provide said literature within five

(5) calendar days after request/notification by the Office of Procurement Services to do so. Failure of the bidder to furnish descriptive literature either as part of their bid response or within the time specified herein will deem the bidder not responsive.

https://procure.ohio.gov/pdf/OhioBuys_ITB_Instructions_to_Bidders_030921.pdf

5.2 PRODUCT SAMPLES The bidder(s) may be required to submit samples of the supplies being offered. The samples will be used in the evaluation process to determine the lowest responsive and responsible bidder. If not included as part of their bid response, the bidder will be required to provide the samples within seven (7) calendar days after notification. Failure to provide the samples within the stated time period will result in the bidder being deemed not responsive. After award of the contract, the samples will be used as a basis of comparison with actual product delivered under contract. Any variation between the samples and product being delivered will be considered as an event of default. Any variations between the samples and actual product being delivered that are due to manufacturer changes may be acceptable and shall require prior written approval from DAS.

5.3 EVALUATION Bids will be evaluated in accordance with Article I-15 of the “Instructions to Bidders”. In addition, the state will evaluate based upon the low lot total. The low lot total will be determined by multiplying the estimated usage listed in the Item Grid by the unit cost bid for the most applicable tier and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.

5.3.1 Evaluated tier by category.

Class 1: Tier 1, 1-24 MSF Class 2: Tier 1, 1-24 MSF Class 3: Tier 4, 75-99 MSF Class 4: Tier 5, 100 and more MSF Class 5: Tier 5, 100 and more MSF Class 6: Tier 5, 100 and more MSF Class 7: Tier 5, 100 and more MSF

5.4 CONTRACT AWARD The contract will be awarded to the lowest responsive and responsible bidder by low lot total. The low lot total will be determined by multiplying the estimated usage listed in the Item Grid by the unit cost bid the most applicable tier and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.

5.5 MINIMUM ORDER

5.5.1 Minimum order value Bidders may identify a minimum order value as noted on the solicitation Questionnaire.

Any minimum order value submitted shall be the total value of any purchase order placed against a contract awarded pursuant to this bid for delivery F.O.B. destination, transportation charges prepaid, at any one time to one destination.

5.1.2 Minimum order quantity Bidders may identify a minimum order quantity as noted on the solicitation Item Grid.

Any minimum order quantity submitted shall identify the minimum quantity per 1,000 square feet (MSF) for the item(s).

5.1.3 Minimum order value and quantities shall not be part of the bid evaluation.