ITB008796_Contract_V2.pdf

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT SERVICES

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: COMMERCIAL DRIVER LICENSE (CDL) TRAINING PROGRAM FOR OFFENDERS HOUSED AT RICHLAND CORRECTIONAL INSTITUTION (RICI) AND GRAFTON CORRECTIONAL INSTITUTION (GCI)

AND FOR ODRC STAFF

CONTRACT No.: ITB008796

CONTRACT ID: CTR008796-A1

EFFECTIVE DATES: 08/01/22 to 6/30/2025 *Renewal through 06/30/2027

SUPPLIER: CAPITAL TRANSPORTATION INC.

The Department of Administrative Services has accepted bids submitted in response to Invitation to Bid No. SRC0000002308. The evaluation of the bid response(s) has been completed. The bidder(s) listed herein have been determined to be the lowest responsive and responsible bidder(s) and have been awarded a contract for the items(s) listed. The respective bid response, including the Instructions to Bidders and Standard Terms and Conditions, special contract terms & conditions, any bid addenda, specifications, pricing schedules and any attachments incorporated by reference and accepted by DAS become a part of this Requirements Contract.

This Requirements Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

CONTRACT RENEWAL. This Contract may be renewed after the ending date of the Contract solely at the discretion of the Contracting Agency for a period of one month. Any further renewals will be by mutual agreement between the Contractor and the Contracting Agency for any number of times and for any period of time. The cumulative time of all mutual renewals may not exceed 06/30/27 unless the Contracting Agency determines that additional renewal is necessary.

This Requirements Contract is available to Ohio Department of Rehabilitation and Correction, as applicable.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as advertised in the Invitation to Bid.

This Requirements Contract and any Amendments thereto are available from the Ohio|Buys public portal at the following address:

https://supplier-emarketplace.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: _____________________________________________________________________

Kathleen C. Madden, Director Date https://supplier-emarketplace.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: _____________________________________________________________________

Richard Crockett, President Date

1 - SPECIFICATIONS AND REQUIREMENTS FOR CDL TRAINING

1.1 - OBJECTIVE

The objective is to solicit Bids from a commercial driver training school, licensed by the Ohio Department of Public Safety, to provide basic mandated classroom instruction {forty (40) hours} and behind-the-wheel instruction to the following:

A. Staff who hold a current Commercial Driver License Instruction Permit (CDLIP) or are in need to obtain.

B. Offenders who hold a current Commercial Driver License Instruction Permit (CDLIP) and are housed at the Richland and Grafton Correctional Institutions.

In order for the offenders to be more effective and efficient in the workforce, the selected Contractor will provide educational objects through “performance character” which means career-essential relational attributes that build trust with others, including respect, honesty, integrity, task-excellence, responsibility, and resilience. Contractor will demonstrate they have resources to hire successful graduates of the program upon release.

1.2 - BACKGROUND

The Office of Administration within the Ohio Department of Rehabilitation and Correction (ODRC), plan to implement a commercial driver license (CDL) training program, collaboratively, to include basic classroom instruction and behind–the-wheel instruction for ODRC staff who hold a current CDLIP or need to obtain certification. The supplier will be responsible for any CDL handbooks and other material in study sessions. ODRC will then coordinate efforts to ensure the staff are able to take the written portion of the CDL test to allow staff to test and receive a CDL instruction permit. Staff meeting the criteria will be selected to participate in this program. The selected supplier will provide the facilities for classroom instruction, testing, and hands-on-driving.

Additionally, the Office of Offender Reentry (Education) and the Office of Enterprise Development within ODRC plan to implement a commercial driver license (CDL) training program, collaboratively, to include basic classroom instruction and behind–the-wheel instruction for offenders who hold a current CDLIP. ODRC will be responsible for and will allow selected offenders to review the CDL handbooks and other material in study sessions. ODRC will then coordinate efforts to ensure the offenders are able to take the written portion of the CDL test to allow offenders to test and receive a CDL instruction permit.

Offenders meeting specific criteria will be selected to participate in this program. ODRC will provide the facilities for classroom instruction and have an understanding that the hands-on-driving will occur within a twenty (20) to thirty (30) mile radius from the institutions.

1.3 - ESTIMATED USAGE

Usage data may vary from year to year. The State makes no representation or guarantee as to the actual number of students that will participate at each of the facilities. The ODRC may require the contractor to provide training for additional students at the contractor’s offered price. Bidder shall specify the cost for each of the services below on the Item Grid.

Item Number

Annual Estimated # of

Units

Service:

CDL-1

CDL TRAINING SERVICES FOR OFFENDERS AT RICHLAND CORRECTIONAL

INSTITUTION (RiCI)

CDL-2

CDL TRAINING SERVICES FOR OFFENDERS AT GRAFTON CORRECTIONAL

INSTITUTION (GCI)

CDL-3

CDL TRAINING SERVICES FOR STAFF

CDL-4

MONTHLY RENT FOR RiCI SKILLS RANGE LOCATION (see Section 1.4.Q.)

1.4 - CONTRACTOR RESPONSIBILITES

A. Contractor will design, develop, and deploy a licensed Commercial Driver License (CDL) Training Program, to include basic mandated classroom instruction {not to exceed forty (40) hours} and behind the wheel instruction {a minimum of forty (40) hours} that must include:

1. At least four (4) hours of instruction off the highway and behind-the-wheel training before any on-highway/ behind-the-wheel instruction can be offered.

2. No less than ten (10) hours behind-the-wheel on off-highway ranges.

3. No less than ten (10) hours of behind-the-wheel instruction on streets/highways with normal traffic

B. Contractor will provide curriculum for all training classes:

1. Basic Training: The Contractor will provide ODRC a copy of the mandated classroom instruction curriculum for pre-approval. Bidder to include this information via the Questionnaire. The classroom instruction shall not exceed the forty (40) hours required by the Ohio Revised Code 4501-7-28 and must cover the following:

a. Traffic laws

b. Rules and regulations of the Public Utility Commission of Ohio

c. Federal motor carrier safety regulations relating to the operation of trucks, commercial cars, commercial tractors, trailers and semi-tractors, and motor vehicles transporting flammable and/or hazardous cargo

d. Federal laws relating to vehicle brake systems, lighting and display of emergency equipment

e. Registration and licensing laws

f. Special taxes such as the international registration plan, the international fuel tax alliance, and the unified carrier registration system

g. Crash reporting and financial responsibility laws

h. The effects of driver fatigue

i. Safe driving practices

j. Courteous driving practices and sharing the road

k. Routine services and pre-trip and post-trip inspections and documentation

l. Use of occupant protection devices, including their benefits and effectiveness in motor vehicle collisions

m. Emerging commercial motor vehicles safety technologies

n. Commercial motor vehicle view limitations, also known as the “no zone”

2. Behind-the-wheel Training: The Contractor will provide ODRC a copy of the behind-the-wheel curriculum for pre-approval. Bidder to include this information via the Questionnaire. The curriculum will include a minimum of forty (40) hours and include the following topics:

a. Starting

b. Stopping

c. Turning

d. Shifting

e. Braking

f. Parking

g. Docking

h. Hooking up and unhooking trailers and semitrailers

i. Display of emergency equipment

j. Use of hazard lighting systems

k. Checking and servicing the parts of commercial motor vehicles. Pre-trip and post-trip documenting vehicle repair needs.

l. Sharing the road

m. Safe driving practices

n. Proper public thoroughfare railroad grade crossing procedure

C. Contractor will provide the screening tool for the program (e.g., Criteria which trucking companies use to hire; How will offenders be screened for the program? What crimes will be excluded, etc.). Bidder to include this information via the Questionnaire.

D. Contractor will provide an Agenda and conduct a mandatory orientation meeting prior to each new class to:

1. Describe the training program

2. Clearly express expectations for participating students

3. Answer any questions

Bidder to include this information via the Questionnaire.

E. Contractor will submit a proposed plan of implementation of the program, as well as a plan for remedial training, to include but not limited to, number of hours of training, schedules, hiring, etc. Bidder to include this information via the Questionnaire.

F. Contractor will provide all supervision and personnel necessary to perform the CDL training services, to educate/coach the selected students.

G. The Contractor shall provide the following duties and services for the CDL training:

1. All trucks necessary to legally conduct the CDL training at RiCI and GCI (for offender training) or at Supplier location (for staff training). Trucks to include two (2) semi-trucks (i.e., power units with trailers) at each facility. One truck shall be designated a “range truck” which is only used to teach maneuvering on a marked course and the other truck shall be designated a “road truck” which is used to teach all skills attainable only by hands-on experience on public roads. Additional trucks to be added if the class size dictates, at no additional cost to the Agency. The Road Tractor trailer units must be road-worthy, dependable, and maintained. The Range Tractor trailer units must be safe and dependable for everyday use on the range to teach backing, shifting, coupling, and pre-trip inspection skills. These units should maintain a regular preventative maintenance (PM) schedule. Physically they should be in good condition and worthy of being painted or lettered.

2. The Bidder must provide a certification letter that lists the equipment and qualified personnel available to meet the requirements specified in this bid. The certification letter must be on business or corporate letterhead paper and be signed by duly authorized representatives of the company. The certification letter must identify the number of semi-trucks with trailers with the company, and list staff names and certifications.

Bidder to attach the Certification Letter via the Questionnaire.

3. Other truck specifications needed are from the Federal Motor Carrier Safety Administration regulations located at the links below:

a. HTTP://WWW.FMCSA.DOT.GOV/REGULATIONS

b. FEDERAL MOTOR CARRIER SAFETY REGULATIONS; GENERAL

4. All fuel and other consumables such as oil, parts, maintenance, insurance, licenses, permits, and decals to legally operate the trucks.

5. CDL training for one cohort of female inmates at GCI.

6. Carry Escape Flyer record in the truck while the inmate-student is on the road and maintain the records in a

Driver Qualification File.

7. All instructors, curriculum, and materials to conduct CDL training classes at RiCI and GCI for inmates, and at Supplier location for staff, in compliance with its contract with the Ohio Department of Administrative Services.

H. Contractor will schedule service times with the appropriate ODRC Institutional Program Administrator (Assigned

Operation Support Center staff).

I. Contractor must provide services within hours that offenders are available as dictated by count, meal, movement, schedules, etc.

https://www.fmcsa.dot.gov/regulations https://www.fmcsa.dot.gov/regulations http://www.fmcsa.dot.gov/regulations/title49/part/390

J. Within a twelve (12) month period, it is estimated that sixty (60) offenders per institution at both RiCI and GCI will be trained through the services of this Contract. The State makes no representation or guarantees as to the actual number of students that participate at each of the facilities. The Ohio Department of Rehabilitation and Correction may require the contractor to provide training for additional students at the contractor’s offered price.

K. Within a twelve (12) month period, it is estimated that twenty (20) staff, from various institutions, will be trained through the services of this Contract. The State makes no representation or guarantee as to the actual number of students that will participate. Staff members will travel to supplier facilities for classroom instruction, testing and hands-on driving.

L. Contractor will schedule appointments with the Bureau of Motor Vehicles to facilitate the driving portion of the exam.

M. Contractor will accompany the offender students to the BMV site for the driving portion of the exam. Staff students will be responsible for their own transportation to the BMV site for the driving portion of the exam.

N. Contractor will provide remedial training and schedule a re-exam for those who do not pass the exam.

O. Bidder will provide his/her current job placement information in the Proposal:

1. Annual number of individuals trained by the Supplier.

2. Percentage of those individuals who are placed with an employer after training is completed.

Bidder to include this information via the Questionnaire.

P. Contractor is expected to aid offender graduates of the program with job placement.

1. Bidder to provide a proposed plan for job placement assistance. Bidder to include this information via the

Questionnaire.

2. Contractor expected to aid students with job placement.

3. Contractor to provide a report on offender job placement within 90 days of program completion.

4. Contractor’s success is measured by the number of offenders placed in jobs after release.

Q. Contractor will be responsible for renting/leasing space at the Richland Mall parking lot for the RiCI Skill training. The

RiCI location does not have an on-site skills range for offender trainees; the rental space will be used for the RiCI skills range. The GCI location can accommodate the hand-on training on-site for the GCI students. Bidder to provide the rental price per month via the Item Grid.

R. Contractor must be registered on the federal Training Provider Registry (TPR) and enter student upon completion of the training at a proficient level. Bidder to provide TPR registration number via the Questionnaire.

1.5 - AGENCY PROVIDED DUTIES AND SERVICES

The Agency shall provide the following duties and services for the CDL Training.

A. To Contractor, prior to the first day of class for each student, at ODRC’s expense, a CDL permit, physical examination and a five (5) panel drug test, administered in compliance with the United States Department of Transportation (DOT) regulations including a DOT certified medical doctor, and a Motor Vehicle Report (MVR), which records shall be securely stored. The Office of Risk Management will provide all MVRs for Ohio licenses at no cost to the Contractor or ODRC.

B. State of Ohio self-insured, vehicle liability program will provide coverage for third-party liability claims resulting from an inmate’s or state employee’s operation of a truck provided by the Contractor for the CDL program pursuant to section 9.83 of the Revised Code. In addition, the self-insured non-vehicle tort liability program will provide coverage for direct damage to the trucks while parked on state property, or while being operated by inmates or state employees.

The Contractor will be named as a loss payee, and additional insured to the extent allowable by law, pursuant to the terms and conditions of the state’s self-insurance programs. The State will not cover any losses resulting from mechanical defects, or improper maintenance of the vehicles.

C. For each graduating inmate-student and staff member, a Class A CDL driving exam test or re-test and a CDL plastic

ID card, at its expense.

D. Transportation and logistics for female training.

1.6 - BACKGROUND INVESTIGATIONS

All Contractor personnel must pass a background investigation conducted by ODRC as a requisite under the Contract. ODRC will conduct a computerized check through a national database and with applicable Ohio licensing agencies. The cost of this investigation will not be the responsibility of the Contractor.

The Contractor understands and agrees that Agency expressly reserves the right to conduct a background investigation on the Contractor, subcontractor, assistants and any employee required to provide services and or goods. An unacceptable background history may, at Agency’s discretion, be grounds to terminate the Contract or reject any unacceptable subcontractors or other individuals providing services and/or goods under the Contract.

Any misrepresentation or omission of a material fact concerning the Contractor’s qualifications and fitness to provide services and/or goods under this Contract may be grounds for termination, as may be determined within the discretion of the Agency.

1.7 - LICENSE

The Contractor must provide services through the use of one or more employees or sub-contractors with Ohio commercial driver’s license(s) within five (5) business days (excluding holidays) of request for information from DAS or ODRC.

The State of Ohio Department of Public Safety School License number is xxxxx. The Contractor will maintain any professional licensing required to fulfill the Contract. Bidder to provide their State of Ohio Department of Public Safety School Enterprise License number via the Questionnaire. The awarded supplier will be required to obtain location specific licenses for the RiCI and GCI locations.

The Contractor must provide documentation to the ODRC as required by this ITB (i.e., applicable current Ohio licensure, etc.)

before any candidate is approved to provide services within an ODRC institution. The Contractor must notify ODRC immediately of any service provider who has any licensure problems and must stop provision of services immediately by any service provider who becomes unlicensed, professionally impaired or is criminally prosecuted during the term of this contract.

All required information shall be provided by the Contractor within five (5) business days of request for information from DAS or ODRC.

Within five (5) business days of notification, the Contractor will provide the institution with a resume, copy of licensure, certification or degree if applicable, a signed background investigation release statement, and written verification of successful completion of a drug screen test for any person recommended for placement at the institution at any time during the term of this contract and any subsequent extensions. The ODRC may request a drug screen test of any on-site provider that displays behaviors that indicate the use of drugs at any time during the term of this contract and any subsequent renewals. The cost of the drug screen test will be the responsibility of the Contractor. The drug screening must test for cocaine, amphetamines, PCP, THC (marijuana), and opiates. The institution will run computerized criminal history checks on each prospective service provider at no charge to the Contractor for the background investigation report. All Contractor’s on-site personnel and sub-contractors must pass background checks and comply with security regulations.

https://codes.ohio.gov/ohio-revised-code/section-9.83

1.8 - GOVERNANCE & LICENSURE:

A. All services must comply with American Correctional Association (ACA) Standards, any relevant licensure laws and related ODRC policies and protocols at the link below https://aca.org/

B. The commercial driver training school must be in compliance with all requirements by Federal Guidelines and in the Ohio Administrative Code Chapter 4507-7, http://codes.ohio.gov/oac/4501-7 Driver’s License Law.

C. Instructors must currently hold Ohio Instructor’s Certification and maintain the certification during the term of the contract.

D. Bidders must provide a Professional Truck Driver Institute (PTDI) Certified Course. Bidder to attach PTDI certificate via the Questionnaire.

1.9 - RECORD KEEPING

During performance of this Contract and for a period of three years after its completion, Contractor shall maintain auditable records of all charges pertaining to this Contract and shall make such records available to Agency as Agency may reasonably require.

1.10 - RIGHTS IN DATA AND COPYRIGHTS/PUBLIC USE

A. Agency shall have unrestricted authority to reproduce, distribute and use (in whole or in part) any reports, data or materials prepared by Contractor pursuant to this Contract. No such documents or other materials produced (in whole or in part) with funds provided to Contractor by Agency shall be subject to copyright by Contractor in the United States or any other country.

B. Contractor agrees that all deliverables hereunder shall be made freely available to the general public to the extent permitted or required by law.

2 - STANDARD TERMS AND CONDITIONS

State of Ohio Standard Terms and Conditions (revised 4/19/22) will apply to this Contract.

3 - SPECIAL CONTRACT TERMS AND CONDITIONS

3.1 - AMENDMENT TO CONTRACT TERMS AND CONDITIONS

The following Amendments to the Contract Terms and Conditions do hereby become a part hereof. In the event that an amendment conflicts with the Contract Terms and Conditions, the Amendment will prevail.

3.2 - ORDER OF PRIORITY

The order of priority of the Contract will be the following: 1.) Specifications and Requirements; 2) Contract Specific Terms and Conditions; 3) Standard Terms and Conditions.

3.3 - MINORITY BUSINESS ENTERPRISE (MBE) SET ASIDE

The State is committed to making more State contracts and opportunities available to minority business enterprises (MBE) certified by the State of Ohio pursuant to Section 123.151 of the Ohio Revised Code and Rule 123:2-15-01 of the Ohio Administrative Code, as those provisions may be amended, renumbered, replaced or otherwise modified. This solicitation is being issued as a minority set aside contract in accordance with Section 125.081 of the Ohio Revised Code. All suppliers must be an Ohio certified MBE as of the solicitation due/opening date. Pursuant to OAC 123:2-14-02 (V), suppliers are required to be certified in the appropriate UNSPS Code for the products, supplies, or services specified in the solicitation. If a certification application has been submitted that needs to be expedited to meet the solicitation due/opening date, contact the Equal Opportunity Division at the Department of Development. For more information regarding Ohio MBE certification requirements, including a list of Ohio certified MBE businesses, please visit Development’s Equal Opportunity Division web site.

https://aca.org/ http://codes.ohio.gov/oac/4501-7 https://procure.ohio.gov/pdf/Standard_T_C_041922.pdf

Any supplier seeking to submit a response to this solicitation must provide a copy of its Ohio MBE certification with its response.

The supplier must maintain a valid certification throughout the term of the Contract, including any renewals. Failure to maintain a valid certification will be considered a breach of the Contract.

The UNSPS Commodity Code for this solicitation is 86131700, Driving and flying and sailing.

3.4 - SPECIAL INSURANCE REQUIRMENTS

For purposes of liability insurance procured under this section to cover the operation of a motor vehicle by a prisoner for whom the insurance is procured, “employee” includes a prisoner in the custody of the Department of Rehabilitation and Correction who is enrolled in a work program that is established by the department pursuant to section 5145.16 of the Revised Code and in which the prisoner is required to operate a motor vehicle, as defined in section 4509.01 of the Revised Code, and who is engaged in the operation of a motor vehicle in the course of the work program."

3.5 - PROFESSIONAL LIABILITY

In addition to the Standard Terms and Conditions insurance requirements, the following is required:

Professional Liability Insurance appropriate to the Contractor’s profession, with limits no less than $1,000,00 per occurrence or claim, $1,000,000 aggregate. Coverage must be sufficiently broad to respond to the duties and obligations as is undertaken by the Contractor in this Contract and must cover all applicable Contractor personnel or subcontractors who perform professional services related to this contract. Bidder to provide by attaching Certificate of Insurance via Questionnaire.

3.6 - FIXED PRICE WITH ECONOMIC ADJUSTMENT

The contract prices(s) will remain firm for the first six (6) months duration of the contract. Thereafter, the Contractor may submit a request to increase their price(s) to be effective thirty (30) calendar days after acceptance by DAS. No price adjustment will be permitted prior to the effective date of the increase received by the Contractor from its suppliers, or on purchase orders that are already being processed, or on purchase orders that have been filled and are awaiting shipment. If the Contractor receives orders requiring quarterly delivery, the increase will apply to all deliveries made after the effective date of the price increase.

The price increase must be supported by a general price increase in the cost, due to increases in the cost of raw materials, labor, freight, Workers' Compensation and/or Unemployment Insurance, etc. Detailed documentation, to include a comparison list of the contract items and proposed price increases, must be submitted to support the requested increase. Supportive documentation should include, but is not limited to: copies of the old and the current price lists or similar documents which indicate the original base cost of the product to the Contractor and the corresponding increase, and/or copies of correspondence sent by the Contractor's supplier on the supplier's letterhead, which contain the above price information and explains the source of the increase in such areas as raw materials, freight, fuel or labor, etc.

Should there be a decrease in the cost of the finished product due to a general decline in the market or some other factor, the Contractor is responsible to notify DAS immediately. The price decrease adjustment will be incorporated into the contract and will be effective on all purchase orders issued after the effective date of the decrease. If the price decrease is a temporary decrease, such should be noted on the invoice. In the event that the temporary decrease is revoked, the contract pricing will be returned to the pricing in effect prior to the temporary decrease. For quarterly deliveries, any decrease will be applied to deliveries made after the effective date of the decrease. Failure to comply with this provision will be considered as a default and will be subject to the “Suspension/Termination” and the “Contract Remedies” sections of the “Standard Contract Terms and Conditions”.

3.7 - DELIVERY AND ACCEPTANCE

Services will be performed as set forth in the Contract. The location of performance will be noted on the purchase order issued by the participating agency.

4 - INVITATION TO BID INSTRUCTIONS

Instructions, Terms and Conditions for Bidding that apply to the solicitation.

http://codes.ohio.gov/orc/5145.16+ http://codes.ohio.gov/orc/4509.01 https://procure.ohio.gov/pdf/OhioBuys_ITB_Instructions_to_Bidders_030921.pdf

5 - SPECIAL INSTRUCTIONS TO BIDDERS

5.1 - SITE VISITS

Non-mandatory site visits will be held on Tuesday, June 14, 2022, at the Richland Correctional Institution (RiCI), 1001 Olivesburg Road, Mansfield, Ohio, 44905, and on Wednesday, June 15, 2022, at the Grafton Correctional Institution (GCI), 2500 South Avon Belden Road, Grafton, Ohio, 44044, to survey the facilities for classroom and behind-the-wheel training for offenders, and to discuss the requirements of the bid. COVID screenings are conducted in entry and masks are optional (subject to change). The site visits will commence promptly at 10:00 AM, barring an unforeseen circumstance that results in a delay of the site visit. Attendance will be taken. All attendees must provide the name as it appears on their driver’s license.

The State will not be responsible to a bidder for their failure to obtain information discussed during the site visit due to their failure to attend and/or arriving after the site visit has convened. Please contact Vernise Robinson no later than 2:00 PM Friday, June 10, 2022, at Vernise.Robinson@odrc.state.oh.us, (614) 728-1120 (desk) or 614-551-6646 (mobile) during regular business hours to make arrangements for authorization to enter the facilities.

5.2 - DESCRIPTIVE LITERATURE

The Bidder may be required to submit descriptive literature of the supplies or services being offered. If requested, the literature will be used in the evaluation process to determine the lowest responsive and responsible bidder. If not provided as part of the bid response, the Bidder must provide said literature within five (5) business days after request/notification by the Office of Procurement Services to do so. Failure of the bidder to furnish descriptive literature either as part of their bid response or within the time specified herein will deem the bidder not responsive.

5.3 - EVALUATION

Bids will be evaluated in accordance with Article I-15 of the “Instructions to Bidders”. In addition, the state will multiply the unit cost by the estimated annual usage listed in the bid for each line item, and then add each of the lines together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.

5.4 - CONTRACT AWARD

The contract will be awarded to the lowest responsive and responsible bidder by low lot total.

6 - AMENDMENTS

6.1 - SUMMARY OF AMENDMENTS

Amendment Number

Effective Date Description

07/01/2025 This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional 24 months, effective 07/01/2025 through 06/30/2027.