ITB007631_AGR002_CONTRACT_V1.pdf

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT SERVICES

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: ASIAN LONGHORNED BEETLE (ALB) ERADICATION PROGRAM SURVEY –

CLERMONT COUNTY OHIO

CONTRACT No.: ITB007631

CONTRACT ID: 7631

EFFECTIVE DATES: 9/1/2022 to 8/31/2025

SUPPLIER: DAVEY RESOURCE GROUP, INC.

The Department of Administrative Services has accepted bids submitted in response to Invitation to Bid No.

SRC0000003482. The evaluation of the bid response(s) has been completed. The bidder(s) listed herein have been determined to be the lowest responsive and responsible bidder(s) and have been awarded a contract for the items(s) listed. The respective bid response, including the Instructions to Bidders and Standard Terms and Conditions, special contract terms & conditions, any bid addenda, specifications, pricing schedules and any attachments incorporated by reference and accepted by DAS become a part of this Requirements Contract.

This Requirements Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

CONTRACT RENEWAL. This Contract may be renewed after the ending date of the Contract solely at the discretion of the Contracting Agency for a period of one month. Any further renewals will be by mutual agreement between the Contractor and the Contracting Agency for any number of times and for any period of time. The cumulative time of all mutual renewals may not exceed 07/31/2028 unless the Contracting Agency determines that additional renewal is necessary.

This Requirements Contract is available to Ohio Department of Agriculture, as applicable.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as advertised in the Invitation to Bid.

This Requirements Contract and any Amendments thereto are available from the Ohio|Buys public portal at the following address:

https://supplier-emarketplace.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: _____________________________________________________________________

Kathleen C. Madden, Director Date

1. SPECIFICATIONS AND REQUIREMENTS

1.1. BACKGROUND:

The Asian Longhorned Beetle (ALB), Anoplophora glabripennis, currently infests areas in the State of New York, Massachusetts, Ohio, and South Carolina. Over time the ALB weakens and kills a variety of hardwood tree species.

This non-native pest has the potential to spread to other areas of the United States and cause extensive losses to ornamental and commercial tree species.

The Ohio Asian Longhorned Beetle Cooperative Eradication Program is conducting a tree survey for detection of ALB in Clermont County, Ohio. The project requires surveyors to thoroughly inspect host trees for signs of ALB infestation on public and private property by surveying from the ground or utilizing tree climbers to inspect the trees. This hybrid approach of surveying an area by inspecting trees from the ground and climbing, helps to increase the probability of locating an infestation.

1.2. DEFINITION:

1.2.1. Ground survey: Consists of survey staff scanning the entire surface of the bark of ALB host trees (only maple trees in level 2 or level 3) with the use of binoculars looking for signs of ALB (egg sites, exit holes, insect galleries, frass, ALB itself). In some instances, spotting scopes are used to view areas of the tree that are difficult to view from the ground. Contracting staff shall inspect trees of all sizes, however only trees that are 2 inches DBH and higher need to be recorded in the dataset unless a tree less than 2 inches DBH is detected to have suspicious ALB damage.

If any potential sign of ALB exists on a tree, the Contractor shall record the required information within their dataset and notify an ODA monitor. The ODA monitor will assess the suspicious damage in the field and determine if the tree is infested, non-infested, or if further survey from internal survey staff is needed. An organization system to schedule having an ODA monitor view suspicious damage will be agreed upon by the Contractor and ODA. Individual maps of assigned areas for ground survey will be provided upon request.

1.2.2. Hybrid Survey: Entails a combination of survey from the ground and climbing. Program staff will determine specific areas that should be hybrid surveyed based on distance from current or past infestation, level of infestation, and host tree density. The contractor will be given a map of the area marked for hybrid survey and an ODA monitor will be available to visit the site with the contractor upon request to discuss the details of the assignment. Within the selected areas, the contractor will survey the host trees from the ground and climb within the areas that are high risk as well. The contractor shall notify program staff if trees are unsafe to climb within the hybrid survey areas; however, it is expected that the staff climb preferred host trees (maple, elm, buckeye, willow, birch, poplar) that are of 5 inches or more in diameter at breast height (DBH). Climbers should focus on larger size DBH host trees as those trees are more difficult to survey from the ground alone. After quality assurance (QA) survey of the unit/property, program staff may ask the contractor to climb more trees within the area or assign an adjacent area nearby for hybrid survey. Any deficiency in survey (i.e. unidentified pseudo sites, unidentified infestation, host trees not surveyed), will be addressed after QA assessment and discussion with management. If a deficiency is determined, the Contractor may be assigned to resurvey all or a portion(s) of the unit at no cost to the State.

1.2.2.1. Hybrid Survey Map

1.2.2.1.1. All areas within the yellow/black lines would be assigned as hybrid survey. The rest of the AZU (i.e. 37-5) would be assigned as ground survey. An ODA monitor would be available to assist with placing flagging around the hybrid area in the field. Hybrid survey designations are primarily based on proximity to infestation.

Reference Exhibit A for sample hybrid survey map.

1.2.3. Survey Levels:

1.2.3.1. Survey Level 1: Includes all areas that are within 0.5 mile of known ALB infested trees (blue area on map – reference Exhibit B for sample map). Nine host trees are currently surveyed within level 1. Ground survey, climb survey, or a combination (hybrid) of survey types are conducted within these areas.

1.2.3.2. Survey Level 2: Includes all areas that are between a 0.5 mile and 1.5 miles of known ALB infested trees (dark purple area on map – reference Exhibit B for sample map). Only maple trees are surveyed within level 2 and typically only ground survey is conducted by the contractor in these areas.

1.2.3.3. Survey Level 3: Includes all areas that are beyond a 1.5 mile of known ALB infested trees (all areas outside of the dark purple area – see Exhibit B for sample map). Only maple trees are surveyed within level 3 and only ground survey is conducted by a contractor in these areas. It is not anticipated that considerable acreage, or any at all, will be assigned to the contractor in level 3.

1.2. SCOPE:

The program’s goal for this survey contract is to detect ALB infested trees in order to delimit the extent of the infestation as quickly as possible. At this time, it is now estimated, there are approximately 17,000 acres to be delimited by survey in the level 1 (within ½ mile from known infestation) survey areas. The Contractor will be responsible for surveying areas within the proposed survey boundary.

These land parcel areas are defined by a name/numbering system called “area zone units” (AZU). AZU are defined using existing property lines or other physical boundaries. The survey entails visiting assigned AZU or subsets of AZU to determine what (if any) host trees (type and size) are present and visually inspecting each host tree for signs of ALB (frass, exit holes, egg sites, any life stage of the insect).

Survey work may include forests, woodlots, fencerows, trees located along streets, backyards, park lands, railroads, industrial parks, cemeteries, nature preserves, etc. The contractor shall inspect all host trees in assigned areas regardless of size or DBH in the assigned areas to search for ALB damage and infestation. All properties will be inspected for the presence of host trees. Those properties that do not have host trees shall be recorded in the database as no-host properties.

Properties with ALB host trees that cannot be accessed due to physical barriers such as fences shall be recorded as inaccessible. For inaccessible properties, the contractor shall make efforts to determine if host trees are present on the property by viewing the property from adjacent properties and notate the presence of ALB host trees requiring inspection. The number of properties that are inaccessible are expected to be minimal. ODA will attempt to gain access to these properties by contacting the property owner. Once access is gained, the Contractor shall be responsible to complete the surveys unless otherwise directed, even if the Contractor has progressed from the area.

The AZU, order, and progression of all survey work will be directed by ALB Program Staff and may be subject to change as priorities are identified. The East Fork State Park area is nearly 100% wooded. The terrain to be surveyed will be variable but may include wetland and wet areas to traverse. Some areas are heavily wooded with downed trees and limbs to navigate through. Exposure to poison ivy, poison sumac, thorns, ticks, mosquitoes, chiggers, wild and domestic animals, and other potentially hazardous organisms should be expected. Exposure to various weather conditions including rain, snow and very cool or hot temperatures may occur.

The survey will require interaction with public and residents. Upon entering the property, the contractor must knock on doors to notify residents of their presence and that ALB surveys will taking place on their property. The survey crew shall be courteous and respectful to residents and property owners at all times. All Contractors should be prepared for all conditions that they will be immersed in depending on where they are conducting surveys for the ALB. All contractor crews will be monitored by program (ODA or USDA) staff.

1.3. WORK REQUIREMENTS:

1.3.1. Survey Crews:

The Contractor shall provide a sufficient number of surveyors experienced in hardwood tree identification to complete successful ALB tree inspections in the allotted time frame, all of the necessary equipment for said surveyors including but not limited to binoculars, transportation (at least one vehicle per 5 surveyors) of said surveyors to and from the designated work sites, insurance, licenses, sate bonding, permits, fees, tolls, general and administrative expenses, and other such costs required to perform the services. The contract price shall include all costs associated with the performance of surveying ALB host trees in Clermont County, Ohio, in accordance with this Statement of Work (SOW).

Surveyors must be able to communicate effectively (in English) and be able to comprehend detailed instructions.

Surveyors must pass an ALB host tree identification test with 90% or better passing grade. In addition, surveyors must pass an ALB inspection field test. The inspection test will consist of the contract surveyor inspecting trees pre-defined by the ALB project. Within these trees, ALB project staff will create pseudo-infestation (fake ALB damage) sites. Contract surveyors must detect at least 75% of all pseudo damage located in the trees. Inspectors will be given one additional attempt to successfully complete the exam if they do not pass the first time.

1.3.2. Crew Leader:

The Contractor shall provide dedicated, experienced, crew leader to manage the crews. There shall be one crew leader for every eight (8) Surveyors.

The crew leader is expected to be in the field at all times.

The Contractor must immediately replace the crew leader in the event of separation or when the existing crew leader is on leave. The Contractor shall notify program staff (ODA) in advance of the change in personnel.

1.3.3. Project Manager:

The Contractor shall provide a dedicated, experienced Project Manager to oversee all aspect of the survey contract. The Project Manager will have overall responsibility for ensuring the successful execution of the contract. The Project Man ag er shall be an ISA or Ohio certified arborist.

The Contractor must immediately replace the Project Manager in the event of separation or when the existing Project Manager is on leave. The Contractor shall notify program staff (ODA) in advance of the change in personnel.

1.3.4. Project Arborist:

The Contractor shall provide a Project Arborist who will serve as a technical expert. The Project Arborist must have certification for the International Society of Arboriculture (ISA). The Project Manager and Project Arborist can be the same individual.

1.3.5. Equipment:

The Contractor shall ensure that all supplies, equipment, and materials required for use in the performance of this contract are in good operating condition. Equipment that is in unsatisfactory condition, or otherwise determined by the program staff to be to be unsuitable for safe and efficient performance of the services required of this contract, shall not be used, or promptly removed from the work site and replaced with supplies, equipment, and material that are in good operating condition. Equipment failure is not an acceptable cause for work delays.

Binoculars with a minimum resolution of 8 x 42 are required equipment for each surveyor.

For climbing gear, the Contractor shall provide all equipment and PPE necessary for climbing survey that meets or exceeds the ANSI Z133 2017 requirements. The use of climbing spikes during the inspection process is prohibited. Climbing spikes may only be used during an emergency rescue situation.

Worn, lost, or unserviceable supplies, materials, or equipment shall be repaired or replaced so as to be ready to work at the start of the next shift.

1.3.6. Contract Work Hours and Weather Delays:

There are numerous biological, entomological, and physical factors that determine the time and method of survey. Starting and completing surveys on time is critical to the success of the ALB eradication project.

Contract surveyors shall rep ort in a timely manner, ready and properly equipped to work.

Workdays shall primarily consist of an 8-hour workday, 40 hours per week, Monday through Friday, between 7:30 AM and 4:00 PM, except for Federal holidays. Overtime, weekend, or holiday work may be required. Work may be suspended due to adverse weather conditions. Saturday work or differing work hours (e.g., late starts due to inclement weather) maybe coordinated with the ODA representative and the contractor.

Workdays may be affected by weather conditions. Signs of ALB infestation a re hard to detect on wet trees.

Planning, scheduling, and staffing for completion of the operation should include anticipation of adverse weather delays.

1.3.7. Public Relations:

It is essential for all employees of the Contractor to display a positive image of their demeanor and appearance as a representative of the ALB program by ensuring that their employees maintain favorable relations with the public. Work shall be completed in such a way as to minimize inconvenience or disruption to the public and property owners. Work sites shall be restored to their original condition at the end of each day. Personnel must be courteous and respectful at all times in their communication with property owners. All personnel working for the Contractor must always carry identification documenting employment by the Contractor for the project. Personnel shall wear a company uniform and insignia visible to the public. Work shall be performed with care taking precautions against damage to property and interference with vehicular or pedestrian traffic. Survey crews must park vehicles keeping in mind to not block driveways, lanes, roads, streets, etc. and minimize the number of vehicles in the work area by carpooling. The contract crews shall be responsible for any damage caused to trees, plants, grass, vegetation, or other fixtures during the inspection process. Each survey team shall have a cell phone and be available to answer calls in the field from their foreman/manager/supervisor, ODA representative, or other key ALB Program staff.

Work sites will be accessed from public roadways or through adjacent property with the permission of adjacent/surrounding property owners. No thoroughfare of any kind shall be closed without the written consent from the proper authorities. The Contractor is responsible for contacting proper authorities as necessary. All State and local rules and ordinances shall be followed. The Contractor shall not block driveways, or inconvenience property owners and the public in any manner.

All survey results including new positive trees shall be announced through the ALB Cooperative Eradication Program office. All media and public inquiries regarding the ALB Cooperative Eradication Program shall be directed to the program office. The Contractor’s personnel may talk with homeowners or neighbors about their daily operations or survey activities occurring on or near that individual’s property

1.3.8. Notification and Work Site Access Requirements:

The contract surveyors shall notify the property owners in advance of conducting surveys on private property.

This notification shall be upon initial entrance to private property before inspections begin. If the property owner is absent, a doorhanger approved by the program informing property owners/residents of the survey work will be placed.

1.3.9. Mandatory ALB Training:

Each employee to work on this contract as a tree surveyor (ground or climb survey) must complete the ALB survey protocol and identification course to be given upon award of contract by the ALB cooperative eradication project. All employees of the Contractor who will work in the regulated area must also attend compliance training, which provides information about ALB regulations and proper handling of regulated materials. After participating in the training, the contracting company is eligible to receive an ALB compliance agreement. Surveyors must pass an ALB host tree identification test with 90% or better passing grade as well as at least a 75% on the ALB pseudo test.

A total of two days of training is required before starting work.

1.3.10. Contractor Liability:

The Contractor is liable for any damages, losses, or injuries to people, property, and animals, which occur as a result, directly or indirectly, from work performed. The Contractor shall immediately notify program staff, of any damages, losses, or injuries occurring during the performance of this contract.

1.3.11. Vehicle Identification:

The Contractor’s vehicles shall be clearly marked as to identify the vehicle as being part of the Contractor’s fleet and identified as an ALB Cooperative Eradication Program survey vehicle (i.e., magnet or yard sign).

1.3.12. Contractor Quality Control:

The Contractor shall develop and maintain an effective pro-active quality control program to ensure services are performed in accordance with this SOW. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services or mistakes by surveyors. The Contractor shall ensure management oversight and supervision, training to employees (including subcontractor employees), error-free work, early problem detection and corrective actions, increased productivity and efficiency, and superior public relations. The Contractors shall provide to the ODA designated representative(s) a report of quality control field observations and any issues as they arise. This report should include any:

1.3.12.1. Training and certification plan to ensure personnel able to identify ALB host material and ALB damage.

1.3.12.2. Details on monitoring feedback from the public about interactions with the surveyors (Public Relations)

1.3.12.3. Details on how host tree identification, measurement and documentation will be monitored.

1.3.12.4. Daily/Weekly records or data sheets of work performed will be approved by program personnel.

The Program may also use methods to assure quality of the work performed including but not limited to embedding program surveyors with contract survey crews, creating pseudo sites to mimic ALB damage ahead of contract survey crews, surveying all or a portion of the areas assigned to the contractor, unannounced visits to the work area, questionnaires to property owners/residents surveyed, etc.

1.3.13. Failure to Perform

This survey requires surveyors to identify and thoroughly inspect all host trees for signs of ALB infestation on public and private property. Failure to properly inspect 100% of the host trees within the ODA designated survey area could result in infested trees being missed, allowing for ALB populations to continue to survive. This may result in an extension of timeline for eradication. Each year the program is extended requires additional resources applied toward survey, control, and regulatory activities and increases the potential for failing to eradicate this exotic insect from the United States.

If ODA determines that the Contractor is not meeting the requirements set forth in the contract, the state may temporarily stop all work being performed until the Contractor can rectify the problem or require the Contractor to re-perform the work at no additional cost to the state. When an observation indicates defective performance, the Contractor shall immediately incorporate corrective actions into their quality control system, provide training to the employee responsible for the defective performance, and/or replace the employee. Should the problem employee need to be replaced, the Contractor will be responsible for the return transportation costs for the employee and the initial reporting transportation costs for the replacement employee. The ODA representatives with input from the Contractor, will decide what type of action will be taken, depending on the severity of the deficiencies and frequency of occurrence. For example, if a single tree was missed by the Contractor a re-performance could entail a minimum of a 1/8-mile survey around the found tree at no additional cost to the state.

1.4. Work Description:

1.4.1. Progression

The Contractor will be given a map detailing the areas for survey; however, progression will be led by ODA management and program staff. Benchmarks will be provided at the beginning and throughout the program year and the Contractor will be responsible for increasing or decreasing the field staff component as necessary to complete the overall task within the specified time frame.

1.4.2. Survey Protocol

The ODA onsite coordinator will assign survey work in advance in consultation with the Contractor, USDA and ODA management. ALB Project staff will provide monitors to direct and assist the contract surveyors with survey, infestation verification, public relations, and accessing private properties. ALB project staff will be available to verify suspect infestations and to respond to the public’s questions/concerns. Contract crews, however, must be able to conduct and document survey tasks and progression. Survey crews will visually scan all parts of host trees visible by looking for signs of ALB frass, exit holes, egg sites, oviposition pits and life stag es of the beetle itself.

Surveyed trees must be marked following protocols required by the ALB Cooperative Eradication Program. No markings other than those approved by the program will be applied to trees by the Contractor or their survey crews.

The Contractor or their surveyors shall not remove wood or other regulated articles from any survey areas, properties, or the regulated area. Survey crews shall inspect vehicles and remove any attached ALB or regulated articles from inside or outside of the vehicle prior to leaving their work areas or the regulated area.

Survey data reports will be turned in daily/weekly via a method approved by the Program.

It is the responsibility of the contract crews to ensure that all trees in the genera listed below have been inspected for ALB damage in each assigned area. Types of trees to be surveyed is subject to change due to new research and/or national ALB guidelines. Below is a list of ALB host trees that are currently surveyed within the level 1 survey area per national ALB program survey guidelines.

GENUS COMMON NAME(S)

Acer Maple, Box elder

Aesculus Horse chestnut, Buckeye Betula Birch

Populus Poplar Koelreuteria Goldenrain Tree

Salix Willow Sorbus Mountain ash Ulmus Elm

Cercidiphyllum Katsura

1.4.3. Suspected Infestations

If suspected symptoms of infestation are detected, the contract surveyors shall notify project staff for verification.

If adult beetles are found, contract surveyors shall collect the adult beetle and store it in a sturdy, enclosed container and immediately notify project staff for identification.

1.4.4. Clean-up and Disposal of Debris

Work areas shall be restored to their original condition upon completion of survey work. The Contractor is required to attend training to obtain a compliance agreement with regard to the handling and disposal of ALB regulated articles including, but not limited to, branches, tree limbs, brush, etc. from regulated areas and abide by Federal and State Department of Agriculture regulations concerning the proper disposal of host material from ALB quarantined areas.

1.4.5. Productivity

The Contractor will be expected to meet productivity goals and timelines during the duration of this contract.

Productivity goals will be based on regular benchmarks of acreage surveyed. The Contractor should be prepared to increase productivity if benchmark is not met.

1.4.6. Data Collection and Management

The Contractor will collect daily inspection records for all trees inspected. This data shall be collected through an electronic geospatial data collection device (i.e. tablet, laptop, gps unit, etc.) and submitted to ODA per unit as a shapefile or other approved format. Tree survey data should include AZU, property address or parcel ID, date surveyed, tree DBH, tree genus/species, survey type (climb or ground survey), and the results (negative or suspicious).

After contract award, the State will identify both the format of the data collection and mapping details. Trees must be measured and cataloged according to the protocols defined by the program.

The bidder(s) may be required to submit samples of the geospatial data being offered. The samples will be used in the evaluation process to determine the lowest responsive and responsible bidder. If not included as part of their bid response, the bidder will be required to provide the samples within seven (7) calendar days after notification. Failure to provide the samples within the stated time period will result in the bidder being deemed not responsive. After award of the contract, the samples will be used as a basis of comparison with actual product delivered under contract. Any variation between the samples and product being delivered will be considered as an event of default. Any variations between the samples and actual product being delivered that are due to manufacturer changes may be acceptable and shall require prior written approval from DAS.

1.4.6.1. Data Management

The program will be responsible for the management of all data once the final data set is sent to the State. The State will manage the data, assure the quality of the data, request Contractor follow-up of questionable data, and make corrections as required. Data loss that is directly attributable to failure on the part of the Contractor will require correction by the Contractor.

1.4.6.2. Data Quality Assurance/Control

The program will monitor the entire data management process in order to assure the highest quality data is collected and maintained. Program staff will review the data collection process on a routine basis, review the actual data collected for conformity to requirements, and report results to the Contractor. Contractor staff repeatedly failing to improve to acceptable standards will be removed from data collection responsibilities.

1.4.7. Work Environment/Logistical Concerns

The area to be surveyed contains challenges to completing the survey on all host trees for ALB infestation and damage. The area contains streambeds, wetlands, overgrowth, and deadfall. There is poison ivy, ticks, mosquitoes, and other stinging/biting plants and insects.

1.4.8. Minimum Qualification Requirements

1.4.8.1. All surveyors and crew leaders must have related specialized experience, such as: inspecting plants for the presence of pests, surveying areas for plant pests or the identification of tree species, performing survey and or eradication procedures in a local pest control program or successful completion of a 2 year degree from an accredited college or university, that included at least 16 semester hours in course work such as biology, plant pathology, entomology, zoology, botany, forestry, chemistry, or agriculture, or equivalent of minimum qualifications listed.

1.4.8.2. All surveyors must be able to identify ALB host trees during all seasons.

1.4.8.3. Surveyors must attend an ALB survey protocol and identification course to be given upon award of contract by the ALB cooperative eradication project (approximately 1 day).

1.4.8.4. Surveyors must attend compliance training (approximately 1 hour).

2. STANDARD TERMS AND CONDITIONS

State of Ohio Standard Terms and Conditions (revised 4/19/22) will apply to this Contract.

3. SPECIAL CONTRACT TERMS AND CONDITIONS

3.1. ORDER OF PRIORITY

The order of priority of the Contract will be the following: 1.) Specifications and Requirements; 2) Contract SpecificTerms and Conditions; 3) Standard Terms and Conditions.

3.2. DELIVERY

Services will be performed as set forth in the Contract. The location of performance will be noted on the purchase order issued by the participating agency.

3.3. FIXED PRICE WITH ECONOMIC ADJUSTMENT

The contract prices(s) will remain firm for the first twelve (12) months duration of the contract. Thereafter, the Contractor may submit a request to increase their price(s) to be effective sixty (60) calendar days after acceptance by DAS. No price adjustment will be permitted prior to the effective date of the increase received by the Contractor from its suppliers, or on purchase orders that are already being processed, or on purchase orders that have been filled and are awaiting shipment. If the Contractor receives orders requiring quarterly delivery, the increase will apply to all deliveries made after the effective date of the price increase.

The price increase must be supported by a general price increase in the cost, due to increases in the cost of raw materials, labor, freight, Workers' Compensation and/or Unemployment Insurance, etc. Detailed documentation, to include a comparison list of the contract items and proposed price increases, must be submitted to support the requested increase. Supportive documentation should include, but is not limited to: copies of the old and the current price lists or similar documents which indicate the original base cost of the product to the Contractor and the corresponding increase, and/or copies of correspondence sent by the Contractor's supplier on the supplier's letterhead, which contain the above price information and explains the source of the increase in such areas as raw materials, freight, fuel or labor, etc.

Should there be a decrease in the cost of the finished product due to a general decline in the market or some other factor, the Contractor is responsible to notify DAS immediately. The price decrease adjustment will be incorporated into the contract and will be effective on all purchase orders issued after the effective date of the decrease. If the price decrease is a temporary decrease, such should be noted on the invoice. In the event that the temporary decrease is revoked, the contract pricing will be returned to the pricing in effect prior to the temporary decrease. For quarterly deliveries, any decrease will be applied to deliveries made after the effective date of the decrease. Failure to comply with this provision will be considered as a default and will be subject to the “Suspension/Termination” and the “Contract Remedies” sections of the “Standard Contract Terms and Conditions”.

https://procure.ohio.gov/pdf/Standard_T_C_041922.pdf

4. INVITATION TO BID INSTRUCTIONS

Instructions, Terms and Conditions for Bidding that apply to the solicitation.

5. SPECIAL INSTRUCTIONS TO BIDDERS

5.1. EVALUATION

Bids will be evaluated in accordance with Article I-15 of the “Instructions to Bidders”. In addition, the state will: multiply the estimated usage by the unit price resulting in the line-item total for each. Lot total will be determined by adding together the line item totals. Failure to bid all items may result in the bidder being deemed not responsive.

5.2. CONTRACT AWARD

The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.

https://procure.ohio.gov/pdf/OhioBuys_ITB_Instructions_to_Bidders_030921.pdf

6. EXHIBITS

6.1. Exhibit A:

6.2. Exhibit B:

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO.: ITB007631

OAKS ID # 253164

Davey Resource Group, Inc. TERMS: Net 30 days 1500 N Mantua Street Kent, OH 44240

CONTRACTOR’S CONTACT: Ms. Karen Wise TELEPHONE: (330) 673-5685

CELL PHONE: (330) 289-7689

E-MAIL: Karen.Wise@davey.com

PAYMENT ADDRESS:

OAKS ID #253164

Davey Resource Group, Inc.

Accounts Receivable 5300 Wellington Branch Dr., STE 100 Gainesville, VA 20155 mailto:Karen.Wise@davey.com