ITB006192_Revised_Contract.pdf

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT SERVICES

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: THREAD, FLOSS, HOOK & LOOP FASTENING MATERIAL AND WOVEN ELASTIC

CONTRACT No.: ITB006192

CONTRACT ID: 6192-A4

EFFECTIVE DATES: 10/12/2021 to 9/30/2023 *Renewal through 09/30/2026

SUPPLIER: NET PAC INTERNATIONAL

The Department of Administrative Services has accepted bids submitted in response to Invitation to Bid No. ITB006192 that opened on 09/22/2021. The evaluation of the bid response(s) has been completed. The bidder(s) listed herein have been determined to be the lowest responsive and responsible bidder(s) and have been awarded a contract for the items(s) listed. The respective bid response, including the Instructions to Bidders and Standard Terms and Conditions, special contract terms & conditions, any bid addenda, specifications, pricing schedules and any attachments incorporated by reference and accepted by DAS become a part of this Requirements Contract.

This Requirements Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

CONTRACT RENEWAL. This Contract may be renewed after the ending date of the Contract solely at the discretion of the Contracting Agency for a period of one month. Any further renewals will be by mutual agreement between the Contractor and the Contracting Agency for any number of times and for any period of time. The cumulative time of all mutual renewals may not exceed thirty-six (36) months unless the Contracting Agency determines that additional renewal is necessary.

This Requirements Contract is available to OHIO DEPARTMENT OF REHABILITATION AND CORRECTIONS, OHIO PENAL INDUSTRIES, as applicable.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as advertised in the Invitation to Bid.

This Requirements Contract and any Amendments thereto are available from the Ohio|Buys public portal at the following address:

https://supplier-emarketplace.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: _____________________________________________________________________ Colette Williams, President Date

Signed:

Kathleen C. Madden, Director Date

* Denotes renewal through 09/30/26, per Amendment #4, effective 10/01/25.

https://supplier-emarketplace.ohio.gov/page.aspx/en/usr/login?ReturnUrl=/page.aspx/en/buy/homepage

1 - SPECIFICATIONS AND REQUIREMENTS

1.1 SCOPE

The purpose of this Invitation to Bid is to establish a contract between the State of Ohio Department of Administrative Services on behalf of the Ohio Department of Rehabilitation and Correction Ohio Penal Industries (OPI). OPI requires various items for use in the manufacture of garments and other textile and fabric articles at OPI factories located at various OPI facilities as indicated in this Invitation to Bid. The resulting contract is to contain the following components:

1.2 GENERAL REQUIREMENTS

1.2.1 All materials and supplies are to be new and unused, of first quality, meet industry acceptability standards and free from any type of manufacturing defect(s), dirt, and/or debris. Defective materials discovered when opened and inspected for use will be returned immediately at the contractor's expense.

1.2.2 All materials and supplies are to be packaged to meet the normal rigors of transportation to arrive clean, dry and damage free. Any materials delivered in damaged condition will be refused, placed back on the transportation vehicle for return to the contractor at the contractor’s expense.

1.2.3 Required thread colors are indicated in the material specifications and pricing schedule of this Invitation To Bid.

Those and as indicated all other of the manufacturer's standard colors shall also be made available at the contract price as bid.

1.2.4 If requested, the awarded contractor shall provide OPI with four (4) each color charts that indicate the colors and shades with numbers and names for all thread available from the manufacturer. Exact thread colors per item will be agreed upon between the OPI Garment Shop at the appropriate Correctional Institution and the awarded contractor.

1.2.5 All thread provided shall be on Cones or Spools as specified and/or packaged by the manufacturer. Bid pricing for Polyester Core, Polyester Wrapped Soft thread shall be by cone (and will be evaluated by price per cone comprised of 6000 linear yards) however the contract Unit of Measure shall be by Carton (bid prices per cone will be extended by the number of cones per carton for the winning bidder and priced on any awarded contract accordingly. Bid and contract pricing for items packaged on spools will be by pound.

1.2.6 All thread is to be packaged in industry standard cartons. The bidder shall indicate the number of cones or spools per carton as specified on the bid price pages.

1.3 SPECIFICATIONS

1.3.1 Bid Items 1_1. Through 1_6. Thread, Polyester Core, Polyester Wrapped Soft

▪ Tex 40

▪ Metric Size: 75

▪ Yarn Size: 29/2

▪ Average Strength (lb.): 4.55

▪ Unit of Measure: Cone

▪ Unit of Packaging: Carton

▪ Yards per Cone: 6000

▪ Colors: White, Black, Orange, Chambray Blue, Navy Blue, Khaki, plus all manufacturer’s standard colors

▪ Equivalent of American & Efird Equivalent of American & Efird Perma Core

1.3.2 Bid Items 2_1. And 2_2. Thread, Nylon Monobond

1.3.2.1 Bid Item 2_1: Thread Nylon Monobond, Tex 70, White

▪ Tex 70

▪ Metric Size: 40

▪ Denier Size: 725 +/- 2%

▪ Strength (Lbs.): 11.0 or higher

▪ Yield per Pound (Yds.): 6,100 minimum

▪ Unit of Measure: Pound

▪ Unit of Packaging: Spool

▪ Color: White

▪ Equivalent of American & Efird Anecord Nylon

1.3.2.2 Bid Item 2_2: Thread Nylon Monobond, Tex 90, White

▪ Tex 90

▪ Metric Size: 30

▪ Denier Size: 979 +/- 2%

▪ Strength (Lbs.): 15.3 or higher

▪ Yield per Pound (Yds): 4,550 minimum

▪ Unit of Measure: Pound

▪ Unit of Packaging: Spool

▪ Color: White

▪ Equivalent of American & Efird Anecord Nylon

1.3.3 Bid Items 3_1 and 3_2: Thread, Polyester Twisted Multifilament, Bonded

1.3.3.1 Bid Item 3_1: Thread Polyester Twisted Multifilament Bonded Left Twist, White, Tex 13

▪ Left Twist

▪ Tex 135

▪ Metric Size: 20

▪ Denier Size: 1,616 +/- 2%

▪ Strength (Lbs.): 20 or higher

▪ Yield per Pound (Yds.): 2,761 +/- 1%

▪ Unit of Measure: Pound

▪ Unit of Packaging: Spool

▪ Color: White

▪ Equivalent of American & Efird Anefil Polyester Bonded

1.3.3.2 Bid Item 3_2: Thread, Polyester Twisted Multifilament Bonded, Right Twist, White, Tex 135

▪ Right Twist

▪ Tex 135

▪ Metric Size: 20

▪ Denier Size: 1,616 +/- 2%

▪ Strength (Lbs.): 20 or higher

▪ Yield per Pound (Yds.): 2,761 +/- 1%

▪ Unit of Measure: Pound

▪ Unit of Packaging: Spool

▪ Color: White

▪ Equivalent of American & Efird Anefil Polyester Bonded

1.3.4 Bid Items 4_1 through 4_3: Thread Nylon Twisted Multifilament Bonded, Tex 45

▪ Tex 45

▪ Metric Size: 60

▪ Denier Size: 503.79 +/- 2%

▪ Strength (Lbs.): 7.4 or higher

▪ Yield per Pound (Yds.): 8,860 +/- 1%

▪ Unit of Measure: Pound

▪ Unit of Packaging: Spool

▪ Color: Scarlet, Navy, White

▪ Equivalent of American & Efird Amifil Nylon Bonded

1.3.5 Bid Items 5_1 and 5_2: Floss, Trilobal Polyester, DTEX 1333

▪ Fiber Type: 100% Trilobal Polyester

▪ Construction: CF Twisted Multifilament 300d/4

▪ Linear Density: Total Dtex 1333

▪ Avg. Tensile Strength (Lbs.): 10.8 or higher

▪ Put Up (Yds.): 3,500

▪ Unit of Measure: Cone

▪ Unit of Packaging: Cone

▪ Colors: Black, Sunshine

▪ Equivalent of American & Efird 300/4 Super Brite Polyester Floss

1.3.6 Bid Items 6_1 and 6_2: Hook and Loop Fastening Material, Black 1 ½ (1.5) Inches Wide

1.3.6.1 Bid Item 6_1: Hook

▪ Material: Nylon

▪ Color: Black

▪ Width: 1 ½ inch (+/- 1/16 inch)

▪ Thickness: .050 Inch (minimum)

▪ Hooks per Sq. Inch: 300

▪ Put Up: Cartons, 700 linear yards

▪ Closure Peel Strength: .50 PIW (.876 N/cm)

▪ Closure Shear Strength: .50 PSI (3.4 N/cm2)

▪ Tension Strength: 6.5 PSI

▪ Unit of Measure: Linear Yard

▪ Pricing: $ USD per Linear Yard

▪ Equivalent of Velcro Brand Hook 88 (194-212)

1.3.6.2 Bid Item 6_2: Loop

▪ Material: Nylon

▪ Color: Black

▪ Width: 1 ½ inches (+/- 1/16 inch)

▪ Thickness: .095 inch (minimum)

▪ Loops per Sq. Inch: 400

▪ Put Up: Cartons, 700 linear yards

▪ Peel Strength: 1.0 PSI

▪ Shear Strength: 8.0 PSI

▪ Tension Strength: 6.5 PSI

▪ Unit of Measure: Linear Yard

▪ Pricing: $ USD per Linear Yard

▪ Equivalent of Velcro Brand Loop 1000 (163-598)

2 - STANDARD TERMS AND CONDITIONS

State of Ohio Standard Terms and Conditions (revised 5/15/20) will apply to this Contract.

3 - SPECIAL CONTRACT TERMS AND CONDITIONS

3.1 - AMENDMENT TO CONTRACT TERMS AND CONDITIONS

The following Amendments to the Contract Terms and Conditions do hereby become a part hereof. In the event that an amendment conflicts with the Contract Terms and Conditions, the Amendment will prevail.

3.2 - DELIVERY

Supplies will be delivered to the participating agency within thirty (30) days after receipt of order. The delivery location will be noted on the purchase order issued by the participating agency.

3.3 - DELIVERY LOCATIONS

The following are the primary delivery locations for items requested this bid/contract, however orders may be placed and delivery may be required to any other Department of Rehabilitation and Correction, Ohio Penal Industries locations within the state of Ohio. Additional OPI delivery locations are listed under Section 5.5 of the Additional Instructions to Bidders section of this contract.

OPI Cut & Sew Factory OPI Multiple Industry Factory

Allen Oakwood Correctional Institution Ohio Reformatory for Women

2338 Northwest 1479 Collins Avenue

Lima, OH 45802 Marysville, OH 43040

Telephone: (419) 228-9265 Telephone: (937) 644-0831

(Thread Items, Fastening Material (Thread Items and Floss)

And Woven Elastic)

OPI Manufacturing Shop

Chillicothe Correctional Institution

15802 St Rt. 104 N.

Chillicothe, OH 45601

Telephone: (740) 774-7080 ext. 2440

(Thread Items) https://procure.ohio.gov/pdf/Standard_t_c_051520.pdf

3.4 - CUSTOMER SERVICE AND DELIVERY NOTIFICATION

It is the responsibility of the Contractor under this Contract to provide order acknowledgement and accurate and proactive delivery and customer service information to the ordering agency. Within two (2) working days of receipt of any order pursuant to this Contract, the Contractor shall provide a shipment and delivery date promise to the ordering agency. Such notification shall be in writing via email, FAX or other written method. If the anticipated delivery date exceeds the time required by the DELIVERY clause of the Contract, the contractor will work with the ordering agency to establish a mutually agreed delivery date. If, after an alternate delivery date has been agreed, the delivery date must be changed, the Contractor shall notify the ordering agency of the change and obtain the ordering agency’s agreement. This requirement applies equally where the Contractor makes the direct delivery or uses the services of a third party, subcontractor or fulfillment house to provide delivery of the order. If, after discussion, the contractor and ordering agency are unable to agree on a suitable delivery date, the agency may execute the terms of the LATE DELIVERY LIQUIDATED DAMAGES clause of this Contract. Failure to make or update the notification provided above within the prescribed time periods may be considered a default of the Contract.

3.5 - LATE DELIVERY LIQUIDATED DAMAGES

In accordance with the Standard Terms and Conditions Section VI. J. time is of the essence and on time delivery is a critical component of this bid/contract vital to the agencies which purchase materials using the contract and in the management of inventories and timely provision of goods or services to their constituents. If the Contractor is unable to meet the delivery period, the CUSTOMER SERVICE AND DELIVERY NOTIFICATION clause of this Contract provides a mechanism for Contractor(s) to adjust the delivery period with the prior agreement of the ordering agency. If, after that process is initiated, the contractor is unable to provide delivery as promised, the agency, at its discretion may invoke Section VI. H, 2, of the Contract Standard Terms and Conditions (liquidated damages) as an offset against the invoice value of the order. This clause will not apply in cases of FORCE MAJEURE as defined by the Contract Terms and Conditions, Section VI. E.

3.6 - FIXED PRICE WITH ECONOMIC ADJUSTMENT

The contract prices(s) will remain firm for the first twelve (12) months duration of the contract. Thereafter, the Contractor may submit a request to increase their price(s) to be effective thirty (30) calendar days after acceptance by DAS. No price adjustment will be permitted prior to the effective date of the increase received by the Contractor from its suppliers, or on purchase orders that are already being processed, or on purchase orders that have been filled and are awaiting shipment. If the Contractor receives orders requiring quarterly delivery, the increase will apply to all deliveries made after the effective date of the price increase.

The price increase must be supported by a general price increase in the cost, due to increases in the cost of raw materials, labor, freight, Workers' Compensation and/or Unemployment Insurance, etc. Detailed documentation, to include a comparison list of the contract items and proposed price increases, must be submitted to support the requested increase. Supportive documentation should include, but is not limited to: copies of the old and the current price lists or similar documents which indicate the original base cost of the product to the Contractor and the corresponding increase, and/or copies of correspondence sent by the Contractor's supplier on the supplier's letterhead, which contain the above price information and explains the source of the increase in such areas as raw materials, freight, fuel or labor, etc.

Should there be a decrease in the cost of the finished product due to a general decline in the market or some other factor, the Contractor is responsible to notify DAS immediately. The price decrease adjustment will be incorporated into the contract and will be effective on all purchase orders issued after the effective date of the decrease. If the price decrease is a temporary decrease, such should be noted on the invoice. In the event that the temporary decrease is revoked, the contract pricing will be returned to the pricing in effect prior to the temporary decrease. For quarterly deliveries, any decrease will be applied to deliveries made after the effective date of the decrease. Failure to comply with this provision will be considered as a default and will be subject to the “Suspension/Termination” and the “Contract Remedies” sections of the “Standard Contract Terms and Conditions”.

3.7 - MINIMUM ORDER

The minimum dollar value of any order placed against a contract awarded pursuant to this bid for delivery F.O.B. destination, transportation charges prepaid, at any one time to one destination, shall not be less than two hundred ($200.00) dollars. Orders less than the invoiced value of $200.00 will be shipped F.O.B. destination with actual freight added to the invoice. The ordering agency may request an actual copy of the freight invoice to support any invoiced freight charges.

3.8 - SUBSTITUTION OF ITEMS

During the term of any ensuing contract pursuant to this Bid, the awarded bidder/contractor may have a need to provide alternate Manufacturer Brand/Style/Items other than those offered in the Bid Price page. Prior to the provision of any alternate however, the contractor must notify DAS in writing and obtain written permission from DAS Office of Procurement Services for use of the alternate. DAS may require samples prior to the approval of any alternate item(s). Failure to comply with this clause may be determined to be default of the contract.

3.9 - SWEATSHOP FREE

By the signature affixed to this ITB, Bidder certifies that all facilities used for the production of the supplies or performance of services offered in the bid are in compliance with applicable domestic labor, employment, health and safety, environmental and building laws. This certification applies to any and all suppliers and/or subcontractors used by the Bidder in furnishing the supplies or services described in the bid and awarded to the Bidder. If DAS receives a complaint alleging non-compliance with sweatshop free requirements, DAS may enlist the services of an independent monitor to investigate allegations of such non-compliance on the part of the Contractor, any sub-contractors or suppliers used by the Contractor in performance of the Contract. If allegations are proven to be accurate, the Contractor will be advised by DAS of the next course of action to resolve the complaint and the Contractor will be responsible for any costs associated with the investigation. Items that will be considered in an investigation include, but are not limited to standards for wages, occupational safety and work hours.

3.10 - ADDITIONAL DELIVERY LOCATIONS

Below for informational purposes is a listing of Ohio Department of Rehabilitation and Correction, Ohio Penal Industries Industry/Shop Locations. Primary Locations are indicated. Occasional shipments may be made to any of the other locations.

Allen Oakwood Correctional (Primary) Marion Correctional

P.O. Box 450 P.O. Box 57

2338 North West Street 940 Marion-Williamsport Road

Lima, Ohio 45802 Marion, Ohio 43301

Belmont Correctional Ohio Reformatory for Women (Primary)

P.O. Box 540 1479 Collins Avenue

68518 Bannock Road, S.R. 331 Marysville, Ohio 43040

St. Clairsville, Ohio 43950

Chillicothe Correctional (Primary) Pickaway Correctional

P.O. Box 5500 P.O. Box 209

15802 State Route 104 North 11781 State Route 762

Chillicothe, Ohio 45601 Orient, Ohio 43146

Grafton Correctional Southeastern Correctional

2500 South Avon Beldon Road 5900 B.I.S. Road

Grafton, Ohio 44044 Lancaster, Ohio 43130

Lebanon Correctional Warren Correctional

P.O. Box 56 P.O. Box 120

State Route 63 State Route 63

Lebanon, Ohio 45036 Lebanon, Ohio 45036

London Correctional Ohio Penal Industries

P.O. Box 69 1231 McKinley Avenue

1580 State Route 56 Columbus, Ohio 43222

London, Ohio 43140

Madison Correctional Mansfield Correctional

P.O. Box 740 P.O. Box 788

1851 State Route 56 1150 North Main Street

London, Ohio 43140-0740 Mansfield, Ohio 44901

OPI Bags/PPE Garment LOCI OPI Optical/Flags/Embr ORW

1580 State Rt. 56 1479 Collins Ave.

London, Ohio 43140 Marysville, Ohio 43040

CCI Mattress/Chair CCI

15802 State Rt. 104 North

Chillicothe, Ohio 45601

4 - INVITATION TO BID INSTRUCTIONS

Instructions, Terms and Conditions for Bidding that apply to the solicitation.

https://procure.ohio.gov/pdf/OhioBuys_ITB_Instructions_to_Bidders_030921.pdf

5 - SPECIAL INSTRUCTIONS TO BIDDERS

5.1 - EVALUATION

Bids will be evaluated in accordance with Article I-17 of the “Instructions to Bidders”. In addition, the state will multiply the bid price of each bid item by the estimated usage. The resulting quantity for each bid item will be summed to determine the single lowest cost responsive bidder.

5.2 - CONTRACT AWARD

The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.

5.3 - PRODUCT SAMPLES

The bidder(s) may be required to submit samples of the supplies being offered. The samples will be used in the evaluation process to determine the lowest responsive and responsible bidder. If not included as part of their bid response, the bidder will be required to provide the samples within seven (7) calendar days after notification. Failure to provide the samples within the stated time period will result in the bidder being deemed not responsive. After award of the contract, the samples will be used as a basis of comparison with actual product delivered under contract. Any variation between the samples and product being delivered will be considered as an event of default. Any variations between the samples and actual product being delivered that are due to manufacturer changes may be acceptable and shall require prior written approval from DAS.

6 – AMENDMENTS

6.1 - SUMMARY OF AMENDMENTS

Amendment Number

Effective Date Description

4 10/01/25

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional 12 months, effective 10/01/25 through 09/30/26. All other prices, terms and conditions remain unchanged.

3 07/22/25 This amendment is issued to update the pricelist, effective with all orders issued on or after 07/22/2025.

2 10/01/23

This amendment is issued to notify that as a result of mutual agreement between the State and the Contractor, this contract will be extended for a period of twenty-four (24) months, effective 10/01/23 through 09/30/25. Additionally, this amendment is issued to update contractor pricing, effective with all orders placed on or after 10/01/23.

1 12/19/22 This amendment is issued to update contractor pricing, effective with all orders placed on or after 12/19/22. Additionally, this amendment is issued to include the Prohibition of the Expenditure of Public Funds for Offshore Services clause and to add Section 6 – Amendments to this contract.